Bilingual Administrative and Billing Assistant

4 months ago

Montreal, Canada Mc Carthy Tetrault Full time

Job Description

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of and one of . Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

The employee in this position will be part of a team where they will be expected to work on documents in English or French for clients, lawyers or professionals who understand and communicate only in English or French. Since requests can be submitted in either English or French, it is necessary for the proper functioning of the operations to have bilingual staff available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.


This position is based out of Montreal. McCarthy Tétrault employees benefit from a hybrid work environment.


As a Bilingual Administrative and Billing Assistant, you will be:

Administration

Prepare, modify, format, print, scan and revise correspondence, memos or any other document in accordance with the requirements established by the practice group; Perform various administrative tasks, including organizing physical files, preparing file transfer lists and file saving in the document management system, in accordance with the requirements established by the practice group; Take telephone mandates, including entering the required data, preparing the summary, performing various verifications, following up with the lawyer and opening the file; Review and forward incoming mail and faxes; Prepare and process mail and faxes to be sent arranging for special mail or courier services as required; As needed, coordinate activities with staff in the functional areas (Photocopy, Marketing, etc.);

Lawyer Support

Receive, process, screen and direct incoming calls as directed by lawyers; respond to routine inquiries and client requests; take messages and schedule meetings as required. Coordinate travel arrangements for lawyers, including preparing itineraries, expense reports and expense accounts. Update databases, including opening and closing files, new contacts and comments from lawyers; Provide ongoing support to team members; Work proactively, positively and productively as a team member Maintain and update professional knowledge by identifying and seizing training opportunities; Perform other assigned tasks.


Billing

In collaboration with the Billing and Administration Supervisor, coordinate the file opening process, including monitoring the required modifications, in accordance with the requirements established by the practice group; Coordinate the internal cheque requisition process (Canadian and US dollars) in Coupa, including the various communications with external suppliers; Under the supervision of the Billing and Administration Supervisor, review the narrative of pre-bills to ensure that files are billed in the client’s preferred language and identify changes that must be reviewed by the lawyer; Verify that the appropriate hourly rates are applied in accordance with the instructions provided by the responsible lawyer and/or the Billing and Administration Supervisor. Act as an intermediary with the lawyers with respect to the opening and the administration of client files. Coordinate the retainer agreement process, including the deposit of retainer fees in the trust

As our ideal candidate, you will distinguish yourself by the following profile:

Post-secondary training in secretarial or office administration. Experience working in a professional services environment. Extensive attention to detail, excellent organizational skills and proficiency in word processing, spelling, proofreading and editing. Great discretion and respect for confidentiality. Knowledge of immigration formalities and various government bodies will be considered an asset. Initiative in the execution of tasks. Bilingualism (French and English, spoken and written).

As a member of the McCarthy team, you will have access to:

Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements. Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday . A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback. Strong community involvement and a commitment to equity, diversity and inclusion. A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

  • Bilingual Billing Administrator

    21 hours ago

    Montreal, Quebec, Canada Dexterra Group Full time

    Job Title: Bilingual Billing AdministratorAt Dexterra Group, we are seeking a highly skilled and detail-oriented Bilingual Billing Administrator to join our team. As a key member of our Accounts Receivable department, you will be responsible for ensuring the timely and accurate preparation and processing of customer invoices.Key Responsibilities:Prepare and...

  • Bilingual Billing Administrator

    18 hours ago

    Montreal, Quebec, Canada Dexterra Group Full time

    Job Title: Bilingual Billing AdministratorAt Dexterra Group, we are seeking a highly skilled and detail-oriented Bilingual Billing Administrator to join our team. As a key member of our Accounts Receivable department, you will be responsible for ensuring the timely and accurate preparation and processing of customer invoices.Key Responsibilities:Prepare and...

  • Bilingual Billing Administrator

    51 minutes ago

    Montreal, Quebec, Canada Sun Life Full time

    Job Summary We are seeking a highly skilled Bilingual Billing Administrator to join our team at Sun Life. As a key member of our team, you will be responsible for managing billing processes for our diverse clientele, including I/A, P/A, and ASO Group Benefit clients. Key Responsibilities Code self-administered premiums by benefit and billing group Audit the...

  • Bilingual Billing and Administrative Coordinator

    1 month ago

    Montreal, Quebec, Canada Mc Carthy Tetrault Full time

    Job Overview At McCarthy Tétrault, we pride ourselves on providing dynamic and fulfilling career paths. Our workplace culture is rooted in professional excellence, teamwork, innovation, and entrepreneurial spirit. We are committed to fostering an inclusive environment that empowers our employees to reach their full potential. The individual in this...

  • Bilingual Billing and Administrative Coordinator

    1 month ago

    Montreal, Quebec, Canada Mc Carthy Tetrault Full time

    Position Overview At McCarthy Tétrault, we are proud to provide dynamic and fulfilling career paths, recognized for our commitment to excellence and innovation. Our workplace culture is centered around collaboration, professional growth, and a strong sense of community. We value diversity and inclusion, equipping our team with the resources and...

  • Bilingual Billing and Administrative Coordinator

    1 month ago

    Montreal, Quebec, Canada Mc Carthy Tetrault Full time

    Position Overview At McCarthy Tétrault, we are proud to provide dynamic and fulfilling career paths, recognized for our commitment to excellence and collaboration. Our workplace culture emphasizes innovation, professional growth, and inclusivity, ensuring that all team members have the resources to reach their full potential. The individual in this...

  • Bilingual Billing Analyst

    2 weeks ago

    Montreal, Quebec, Canada McCarthy Tetrault Full time

    Bilingual Billing Analyst At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been recognized as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership, and entrepreneurialism. We value...

  • Bilingual Administrative and Billing Coordinator

    1 week ago

    Montreal, Quebec, Canada Mc Carthy Tetrault Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Bilingual Administrative and Billing Assistant to join our team at McCarthy Tétrault. As a key member of our administrative team, you will be responsible for providing exceptional support to our lawyers and clients, ensuring seamless communication and efficient operations.Key...

  • Bilingual Administrative and Billing Coordinator

    1 week ago

    Montreal, Quebec, Canada Mc Carthy Tetrault Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Bilingual Administrative and Billing Assistant to join our team at McCarthy Tétrault. As a key member of our administrative team, you will be responsible for providing exceptional support to our lawyers and clients, ensuring seamless communication and efficient operations.Key...

  • Bilingual Administrative Assistant

    13 hours ago

    Montreal, Quebec, Canada Mc Carthy Tetrault Full time

    Job Title: Bilingual Administrative and Billing AssistantAbout the Role:We are seeking a highly organized and detail-oriented Bilingual Administrative and Billing Assistant to join our team at McCarthy Tétrault. As a key member of our administrative team, you will be responsible for providing exceptional support to our lawyers and staff, ensuring the smooth...

  • Bilingual Administrative Assistant

    17 hours ago

    Montreal, Quebec, Canada Mc Carthy Tetrault Full time

    Job Title: Bilingual Administrative and Billing AssistantAbout the Role:We are seeking a highly organized and detail-oriented Bilingual Administrative and Billing Assistant to join our team at McCarthy Tétrault. As a key member of our administrative team, you will be responsible for providing exceptional support to our lawyers and staff, ensuring the smooth...

  • Bilingual Billing Analyst

    2 weeks ago

    Montreal, Quebec, Canada McCarthy Tetrault Full time

    At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and...

  • Bilingual Billing Coordinator

    1 month ago

    Montreal, Quebec, Canada Sun Life Full time

    Billing Coordinator Work Arrangement : Hybrid We are seeking a skilled Billing Coordinator to become a vital part of our organization. In this position, you will oversee billing operations for a diverse range of Group Benefit clients, ensuring efficient financial management. Key Responsibilities Code self-administered premiums by benefit and...

  • Legal Billing Administrative Assistant

    1 month ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Legal Billing Administrative AssistantA prominent legal practice is seeking a dedicated administrative professional to support the billing department. This role is essential in ensuring the smooth operation of billing processes within the firm.Work Environment: Hybrid model, comprehensive employee benefits, mentorship opportunities, and a collaborative...

  • Legal Billing Administrative Assistant

    1 month ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Legal Administrative Assistant - BillingA prestigious legal practice is seeking a skilled administrative assistant specializing in billing to support their team. Flexible Work Arrangement / Employee Perks / Professional Development / Collaborative AtmosphereKey Responsibilities:Record time entries for attorneys;Compile expense reports for legal...

  • Legal Billing Administrative Assistant

    1 month ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Legal Billing Administrative AssistantA prominent legal practice is seeking a skilled administrative assistant specializing in billing to support their team effectively. Flexible Work Arrangement / Comprehensive Benefits / Professional Development / Supportive AtmosphereKey Responsibilities:Record time entries for attorneys;Compile expense reports for legal...

  • Legal Billing Administrative Assistant

    1 month ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Legal Administrative Assistant - BillingA prominent legal practice is seeking a skilled administrative assistant specializing in billing to support their team effectively. Flexible Work Arrangement / Employee Perks / Guidance and Support / Collaborative AtmosphereKey Responsibilities:Record time entries for attorneys;Compile expense reports for legal...

  • Legal Billing Administrative Assistant

    1 month ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Legal Administrative Assistant - BillingA prestigious legal practice is seeking a dedicated administrative assistant to support the billing department. This role is integral to ensuring smooth operations within the team.Work Environment:Flexible hybrid work model with comprehensive employee benefits, mentorship opportunities, and a collaborative...

  • Legal Billing Administrative Assistant

    1 month ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Legal Billing Administrative AssistantA prominent legal practice is seeking a dedicated administrative professional to support the billing department. This role is essential in ensuring the smooth operation of billing processes within the firm.Work Environment: Hybrid model with comprehensive employee benefits, mentorship opportunities, and a collaborative...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada TOTEM Recruteur de talent Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TOTEM Recruteur de talent. As an Administrative Assistant - Billing Specialist, you will play a critical role in supporting our law firm's billing operations.Key ResponsibilitiesEnter time entries for lawyersPrepare expense accounts for lawyersOpen...