Senior Legal Assistant

5 months ago

Montreal, Canada Hays Full time

DESCRIPTION

Performing full legal administrative work of a responsible and confidential nature for one or more professionals for our Business Law department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.


RESPONSIBILITIES

  • Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
  • Prepare:
  • Legal documents with little or no direction according to general precedents or instructions from Professional.
  • Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
  • Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
  • Forward or respond to routine correspondence not requiring the Professional’s attention.
  • Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
  • Prepare special reports, which may include gathering, analyzing and summarizing data.
  • Exercise initiative and judgment to relieve Professional of administrative detail.
  • Create, monitor and maintain client files for better file management and client service.
  • Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
  • Any other duties as required.


QUALIFICATIONS

  • Legal Assistant Certificate/Diploma.
  • Eight (8) years or more as a Legal Administrative Assistant.
  • Fluent bilingualism (French/English).
  • Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
  • Ability to use discretion when dealing with confidential information.
  • Capacity to work independently, as well as in a team environment.
  • Produce a high quality and quantity of work product, occasionally under tight timelines.
  • Able to prioritize and to redefine priorities when necessary.
  • Handle stress in a business-like manner.
  • Knowledge of Microsoft Office Suite


BENEFITS

  • Health & Dental Insurance
  • Telemedicine and Mental Health Support
  • Health Spending Account
  • Hybrid Work Model
  • 3 weeks vacation
  • 10 sick days + 3 personal days
  • RRSP: collective 2%, matching up to 5%

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