Executive Assistant to the Managing Director

5 months ago

Mississauga, Canada Bayshore HealthCare Full time

Job Description

Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses’ Association of Ontario. Bayshore Healthcare is also Canada’s Best Employers Forbes 2023 list.

Under the direction of the Director of Priorities & Planning, the Executive Assistant to the Managing Director & Sr. Operations Team plays a key role in the overall success of the Home Care Solutions Division. The role requires an individual who is enthusiastic about ensuring the Managing Director and Senior Team are set up for success. Attention to detail and keeping a busy, multi-team member office running smoothly and efficiently will be critical.

The role will provide a wide range of senior administrative support ranging from scheduling meetings, arranging travel, planning events, preparation of meeting minutes, reports, presentations, and correspondence, managing and maintaining documents and SharePoint sites. The Executive Assistant requires a keen sense of tact, diplomacy, and customer service. The incumbent must be an organized individual who can think two steps ahead of what will be required to keep the team well organized while ensuring deliverables from meetings are met. They must be passionate about collaborating with internal and external stakeholders and can build and maintain strong working relationships with all levels of Government, management and branch staff.

DUTIES AND RESPONSIBILITIES 
• Manage the calendar of the Managing Director, coordinating meetings, appointments and events and follow-up on availability. It will require ongoing review, planning and critical thinking to ensure both short term and long-term meetings are scheduled.
• Ensure that the Managing Director and Sr. Operations Team is always prepared for meetings, organized and aware of commitments, timelines, and deliverables. 
• Handle travel arrangements for Managing Director including booking flights, hotels, transportation, and managing travel itineraries, and submit expenses in a timely manner.
• Organize the email correspondence of the Managing Director, ensuring all priority items are brought forward and addressed and timelines for responses are met.
• Manage confidential communication and information professionally; respond to sensitive internal and external inquiries; including drafting routine and non-routine correspondence
• Work with the Director, Planning & Priorities to arrange Senior Operations Team meetings, take minutes and follow-up on action items arising from team, divisional and BHCS Area Directors meetings.
• Ensure high functioning administrative system for correspondence, document storage and retrieval & communication, role modeling a professional responsive and high functioning division and Sr. Operations Team
• As one of the first points of contact for the division, communicate professionally with individuals inside and outside of the organization at a variety of levels; liaison with other members of the Senior Leadership Team, Government representatives and is a professional ambassador for the division and Bayshore
• Ensures positive customer service experience for internal and external stakeholders.
• Draft and distribute the weekly BHCS Newsletter
• Generate complex and detailed presentations and other communication materials.
• Organize events on behalf of the division, such as Area Directors annual on-site meetings, 
• Provide support to operational initiatives such as assist with scheduling, documenting and tracking of deliverables and action items
• Support resolution of operational issues and risks by assisting in follow-up actions and communication internally and externally
• Conducts internal research to support projects and the needs of the Managing Director

Other Responsibilities
• Must be willing to travel to branches as required; with a valid driver’s license and access to a car as required
• Participate in ongoing internal and/or external continuing education activities. 
• Adhere to Bayshore Policies and Procedures. 
• Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System. 
• Participate in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns. 
• Maintains confidentiality of client and corporate information in accordance with Bayshore policies
• Complete other tasks as requested

REPORTING RELATIONSHIP 
The Executive Assistant to the Managing Director & Senior Operations Team, Government Home Care Solutions reports to the Director Priorities & Planning

Job Qualification

Education / Experience
• Post-secondary education in business administration, office management or commensurate experience
• 3-5 years related experience and/or any combination of equivalent education and experience with knowledge of project management.
• Experience as an Executive Assistant or Administrative Assistant to a senior level director/VP is required or experience in a busy, multi-person office environment.
• Experience working in Home Care, health care or senior services would be an asset.

• Proficiency in Microsoft office applications (Word, Excel, PowerPoint)

Skills and Abilities 
• Excellent interpersonal skills, including discretion in handling matters of a sensitive and confidential nature.
• Superior organizational and time management skills with the ability to prioritize and follow up on responsibilities with minimal supervision.
• High level of sound and independent judgement with ability to make informed decisions.
• Attention to detail
• Strong work ethic with the ability to handle pressure in a fast-paced environment.
• Strong commitment to continual learning.
• Excellent written and spoken English language skills. 
 

  • Executive Director

    6 months ago

    Mississauga, Canada The Millennium Group Full time

    Executive Director - Nisa Foundation Job TitleExecutive DirectorLocationHead OfficeReports toBODJob StatusHybridPosition Summary: The Executive Director (ED) is the chief executive of Nisa Foundation and is responsible for the organization's strategic, operational, and financial management. The ED w

  • Executive Assistant Director

    2 weeks ago

    Mississauga, Ontario, Canada Sibwest Inc. Full time

    We are seeking an Executive Assistant Director at Sibwest Inc. to join our team.Job SummaryThe Executive Assistant Director will be responsible for leading and managing administrative services, including planning, administering, and controlling budgets, as well as preparing reports and briefs for management committees.This is a permanent position requiring 3...

  • Senior Executive Director

    4 weeks ago

    Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full time

    Job Title: Executive Director, Sport Governing AgencyWe are seeking an experienced Executive Director to lead our sport governing agency. The successful candidate will be responsible for managing the daily operations of the organization, developing policies and procedures, and preparing budgets and monitoring revenues and expenses.Key...

  • Executive Assistant to the Managing Director

    1 month ago

    Mississauga, Ontario, Canada Bayshore HealthCare Full time

    Job DescriptionBayshore HealthCare is a leading provider of home and community health care services in Canada. As a Platinum member of Canada's Best Managed Companies Program, we strive for excellence in our services. Our commitment to quality is reflected in our designation as a Best Practice Spotlight Organization from the Registered Nurses' Association of...

  • Executive Director

    3 weeks ago

    Mississauga, Ontario, Canada THE GOOD TIME BAKERY Full time

    Job Title: Executive DirectorThe Good Time Bakery is seeking an experienced Executive Director to lead our organization and drive business success. As a key member of our leadership team, you will be responsible for implementing organizational policies and programs, allocating resources, and representing the company in official functions.Key...

  • Executive Director of Strategic Operations

    2 weeks ago

    Mississauga, Ontario, Canada THE PORT HOUSE Full time

    Company OverviewThe Port House is seeking an Executive Director of Strategic Operations to lead our organization's operational efforts. This role will be responsible for allocating resources, establishing objectives, and formulating policies to drive business success.Salary$120,000 - $150,000 per yearJob DescriptionThis position requires a strategic thinker...

  • Executive Director

    2 weeks ago

    Mississauga, Ontario, Canada PARAM INDUSTRIES Full time

    At PARAM INDUSTRIES, we seek an experienced Executive Director to lead our operations. This is a full-time permanent position.Job DescriptionThe Executive Director will be responsible for allocating resources to implement organizational policies and programs. They will authorize the establishment of major departments and senior staff positions, representing...

  • Executive Pastry Director

    2 weeks ago

    Mississauga, Ontario, Canada THE GOOD TIME BAKERY Full time

    Job Title: Executive Pastry DirectorWe are seeking a highly skilled and experienced Pastry Chef to lead our team at The Good Time Bakery. As an Executive Pastry Director, you will be responsible for overseeing the preparation of pastries, desserts, and other baked goods for our customers.About Us:The Good Time Bakery is a dynamic and fast-paced environment...

  • Executive Assistant to CEO

    5 months ago

    Mississauga, Canada Malton Neighborhood Services Full time

    Position: Executive Assistant Reports to: Executive Director Contract type: Fulltime Role Type: Non-Union Start Date: ASAP Hours: 35 hours/week Location: Peel Region About MNS: Role Overview: **Duties**: - Provide administrative support to the Executive Director, including managing calendars, scheduling appointments, coordinating meetings, and making...

  • Executive Assistant to the Managing Director

    2 weeks ago

    Mississauga, Ontario, Canada Bayshore HealthCare Full time

    Job DescriptionBayshore HealthCare is a leading provider of home and community health care services, showcasing its achievement as a Platinum member of Canada's Best Managed Companies Program every year since 2006. As a Canadian-owned company, Bayshore HealthCare prioritizes providing exceptional patient care.The Executive Assistant to the Managing Director...

  • Executive Director

    3 weeks ago

    Mississauga, Ontario, Canada Gateaux Galore Full time

    Job Title: Executive DirectorAbout the Role:We are seeking an experienced Executive Director to lead our team at Gateaux Galore. The successful candidate will be responsible for overseeing the implementation of organizational policies and programs, allocating resources to achieve strategic objectives, and representing the organization in official...

  • Executive Director

    2 weeks ago

    Mississauga, Ontario, Canada Dovercourt Immigration Services Full time

    This role offers a unique opportunity to lead the team at Dovercourt Immigration Services as an Executive Director. The successful candidate will be responsible for overseeing the day-to-day operations, ensuring the smooth delivery of services, and driving the organization's growth.Job Description:The Executive Director will be responsible for allocating...

  • Executive Director

    4 weeks ago

    Mississauga, Ontario, Canada Gateaux Galore Full time

    Job Title: Executive DirectorJob Summary: We are seeking an experienced Executive Director to lead our organization at Gateaux Galore. The successful candidate will have a strong background in education and experience in managing teams.Responsibilities:Allocate resources to implement organizational policies and programs.Authorize and organize the...

  • Executive Director

    2 weeks ago

    Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full time

    About This RoleAchieving excellence in sport governance requires exceptional leadership and strategic vision. As our Executive Director, you will play a pivotal role in driving the success of our organization, leveraging your expertise to develop and implement policies and procedures that elevate our programs.Key ResponsibilitiesDevelop and manage the daily...

  • Construction Site Executive Director

    2 weeks ago

    Mississauga, Ontario, Canada THE EMPIRE REALTY POINT Full time

    Job SummaryWe are seeking an experienced Construction Site Executive Director to join our team at THE EMPIRE REALTY POINT. The ideal candidate will have a strong background in construction management, with experience in allocating resources, establishing financial and administrative controls, and formulating policies.About the RoleThis is a permanent...

  • Executive Assistant

    3 months ago

    Mississauga, Canada ErinoakKids Center for Treatment and Development Full time

    **Permanent Part-Time** **Mississauga Site** **30 hours/week** **Work Arrangement: Remote (2 days onsite/2 days remote)** **Position Summary**: ErinoakKids is currently seeking a motivated, detail-oriented Executive Assistant to support the President & CEO. This position provides executive level administrative assistance, creative problem solving, the...

  • Executive Director

    2 weeks ago

    Mississauga, Ontario, Canada CREMCo Labs Full time

    About CREMCo LabsWe are a leading organization in the industry, committed to excellence and innovation. Our team is dedicated to delivering high-quality results, and we're looking for a talented individual to join us as an Executive Director - Operations Management.Compensation PackageWe offer a competitive salary of $120,000 per year, along with a...

  • Executive Director

    3 weeks ago

    Mississauga, Ontario, Canada PARAM INDUSTRIES Full time

    At PARAM INDUSTRIES, we are seeking an experienced Executive Director to lead our team of professionals in achieving organizational goals.Responsibilities include:Allocating resources to implement organizational policies and programsAuthorizing and organizing major departments and associated senior staff positionsRepresenting the organization in negotiations...

  • Executive Director

    3 weeks ago

    Mississauga, Ontario, Canada DG General Construction Limited Full time

    Role Description: As an Executive Director at DG General Construction Limited, you will be responsible for overseeing the overall strategy and direction of the organization. Key duties include allocating resources, establishing departments, coordinating work, and representing the company in official functions. In addition, you will be responsible for...

  • Executive Director

    3 weeks ago

    Mississauga, Ontario, Canada AceTronic Industrial Controls INC Full time

    Job DescriptionAceTronic Industrial Controls INC seeks an experienced Executive Director to lead our organization's strategic direction and operational excellence.ResponsibilitiesDevelop and implement organizational policies and programs to drive business growth and success.Establish and maintain effective relationships with key stakeholders, including...