Executive Assistant to the Managing Director
6 days ago
Job Description
Bayshore HealthCare is a leading provider of home and community health care services in Canada. As a Platinum member of Canada's Best Managed Companies Program, we strive for excellence in our services. Our commitment to quality is reflected in our designation as a Best Practice Spotlight Organization from the Registered Nurses' Association of Ontario. We are proud to be recognized as one of Canada's Best Employers by Forbes in 2023.
The Executive Assistant to the Managing Director & Sr. Operations Team plays a vital role in the success of our Home Care Solutions Division. This individual will provide senior administrative support to the Managing Director and Senior Team, ensuring they are set up for success. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively.
Key Responsibilities
- Manage the calendar of the Managing Director, coordinating meetings, appointments, and events.
- Ensure the Managing Director and Sr. Operations Team are prepared for meetings, organized, and aware of commitments, timelines, and deliverables.
- Handle travel arrangements for the Managing Director, including booking flights, hotels, transportation, and managing travel itineraries.
- Organize email correspondence for the Managing Director, ensuring all priority items are addressed and timelines for responses are met.
- Manage confidential communication and information professionally, responding to sensitive internal and external inquiries.
- Work with the Director, Planning & Priorities to arrange Senior Operations Team meetings, take minutes, and follow up on action items.
- Ensure a high-functioning administrative system for correspondence, document storage, and retrieval.
- Communicate professionally with individuals inside and outside the organization at various levels, liaising with other members of the Senior Leadership Team, Government representatives, and serving as a professional ambassador for the division and Bayshore.
- Provide support to operational initiatives, such as scheduling, documenting, and tracking deliverables and action items.
- Support the resolution of operational issues and risks by assisting in follow-up actions and communication internally and externally.
Requirements
- Post-secondary education in business administration, office management, or commensurate experience.
- 3-5 years of related experience and/or any combination of equivalent education and experience with knowledge of project management.
- Experience as an Executive Assistant or Administrative Assistant to a senior-level director/VP is required or experience in a busy, multi-person office environment.
- Experience working in Home Care, health care, or senior services would be an asset.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
Skills and Abilities
- Excellent interpersonal skills, including discretion in handling matters of a sensitive and confidential nature.
- Superior organizational and time management skills with the ability to prioritize and follow up on responsibilities with minimal supervision.
- High level of sound and independent judgment with the ability to make informed decisions.
- Attention to detail.
- Strong work ethic with the ability to handle pressure in a fast-paced environment.
- Strong commitment to continual learning.
- Excellent written and spoken English language skills.
Working Conditions
- Must be willing to travel to branches as required, with a valid driver's license and access to a car as required.
- Participate in ongoing internal and/or external continuing education activities.
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
- Participate in proactive Health & Safety activities while performing all duties.
- Maintain confidentiality of client and corporate information in accordance with Bayshore policies.
-
Executive Assistant to the Managing Director
4 weeks ago
Mississauga, Ontario, Canada Bayshore HealthCare Full timeJob DescriptionBayshore HealthCare is a leading provider of home and community health care services, proudly showcasing its achievement as a Platinum member of Canada's Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses' Association of Ontario....
-
Executive Assistant to the Managing Director
4 weeks ago
Mississauga, Ontario, Canada Bayshore HealthCare Full timeJob DescriptionBayshore HealthCare is a leading provider of home and community health care services, proudly showcasing its achievement as a Platinum member of Canada's Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses' Association of Ontario....
-
Executive Assistant to the Managing Director
2 weeks ago
Mississauga, Ontario, Canada Bayshore HealthCare Full timeAbout Bayshore HealthCareBayshore HealthCare is a leading provider of home and community health care services in Canada. As a Canadian-owned company, we take pride in our commitment to excellence and our reputation as a Platinum member of Canada's Best Managed Companies Program since 2006. We have also been recognized as a Best Practice Spotlight...
-
Executive Assistant to the Managing Director
4 weeks ago
Mississauga, Ontario, Canada Bayshore HealthCare Full timeJob DescriptionBayshore HealthCare is a leading provider of home and community health care services in Canada. As a Platinum member of Canada's Best Managed Companies Program, we strive to deliver exceptional care to our clients. Our commitment to excellence has earned us recognition as a Best Practice Spotlight Organization from the Registered Nurses'...
-
Executive Assistant to the Managing Director
4 weeks ago
Mississauga, Ontario, Canada Bayshore HealthCare Full timeJob DescriptionBayshore HealthCare is a leading provider of home and community health care services in Canada. As a Platinum member of Canada's Best Managed Companies Program, we strive to deliver exceptional care to our clients. Our commitment to excellence has earned us recognition as a Best Practice Spotlight Organization from the Registered Nurses'...
-
Executive Assistant to the Managing Director
3 weeks ago
Mississauga, Ontario, Canada Bayshore HealthCare Full timeJob SummaryBayshore HealthCare is a leading provider of home and community health care services, and we are seeking an experienced Executive Assistant to support our Managing Director and Senior Operations Team. As a key member of our team, you will play a critical role in ensuring the success of our Home Care Solutions Division.Key ResponsibilitiesManage...
-
Executive Assistant to the Managing Director
3 weeks ago
Mississauga, Ontario, Canada Bayshore HealthCare Full timeJob SummaryBayshore HealthCare is a leading provider of home and community health care services, and we are seeking an experienced Executive Assistant to support our Managing Director and Senior Operations Team. As a key member of our team, you will play a critical role in ensuring the success of our Home Care Solutions Division.Key ResponsibilitiesManage...
-
Executive Assistant to the Managing Director
2 weeks ago
Mississauga, Ontario, Canada Bayshore HealthCare Full timeJob DescriptionBayshore HealthCare is a leading provider of home and community health care services in Canada. As a Platinum member of Canada's Best Managed Companies Program, we strive to deliver exceptional care to our clients. Our commitment to excellence has earned us recognition as a Best Practice Spotlight Organization from the Registered Nurses'...
-
Executive Assistant to the Managing Director
2 weeks ago
Mississauga, Ontario, Canada Bayshore HealthCare Full timeJob DescriptionBayshore HealthCare is a leading provider of home and community health care services in Canada. As a Platinum member of Canada's Best Managed Companies Program, we strive to deliver exceptional care to our clients. Our commitment to excellence has earned us recognition as a Best Practice Spotlight Organization from the Registered Nurses'...
-
Executive Director, Sport Governance
3 weeks ago
Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full timeJob Title: Executive Director, Sport Governing AgencyWe are seeking an experienced Executive Director to lead our sport governing agency. The successful candidate will be responsible for managing the daily operations of the organization, developing policies and procedures, and preparing budgets and monitoring revenues and expenses.Key...
-
Executive Director, Sport Governance
3 weeks ago
Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full timeJob Title: Executive Director, Sport Governing AgencyWe are seeking an experienced Executive Director to lead our sport governing agency. The successful candidate will be responsible for managing the daily operations of the organization, developing policies and procedures, and preparing budgets and monitoring revenues and expenses.Key...
-
Executive Director, Sport Governance
4 weeks ago
Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full timeJob Title: Executive Director, Sport Governing AgencyWe are seeking an experienced Executive Director to lead our sport governing agency. The successful candidate will be responsible for managing the daily operations of the organization, developing policies and procedures, and preparing budgets and monitoring revenues and expenses.Key...
-
Executive Director, Sport Governance
4 weeks ago
Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full timeJob Title: Executive Director, Sport Governing AgencyWe are seeking an experienced Executive Director to lead our sport governing agency. The successful candidate will be responsible for managing the daily operations of the organization, developing policies and procedures, and preparing budgets and monitoring revenues and expenses.Key...
-
Executive Director, Sport Governance
4 weeks ago
Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full timeJob Title: Executive Director, Sport Governing AgencyWe are seeking an experienced Executive Director to lead our sport governing agency. The successful candidate will be responsible for managing the daily operations of the organization, developing policies and procedures, and preparing budgets and monitoring revenues and expenses.Key...
-
Executive Director, Sport Governance
4 weeks ago
Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full timeJob Title: Executive Director, Sport Governing AgencyWe are seeking an experienced Executive Director to lead our sport governing agency. The successful candidate will be responsible for managing the daily operations of the organization, developing policies and procedures, and preparing budgets and monitoring revenues and expenses.Key...
-
Executive Director, Sport Governance
4 weeks ago
Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full timeJob Title: Executive Director, Sport Governing AgencyWe are seeking an experienced Executive Director to lead our sport governing agency. The successful candidate will be responsible for managing the daily operations of the agency, developing policies and procedures, and preparing budgets.Key Responsibilities:Develop and implement policies and procedures to...
-
Executive Director, Sport Governance
4 weeks ago
Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full timeJob Title: Executive Director, Sport Governing AgencyWe are seeking an experienced Executive Director to lead our sport governing agency. The successful candidate will be responsible for managing the daily operations of the agency, developing policies and procedures, and preparing budgets.Key Responsibilities:Develop and implement policies and procedures to...
-
Executive Director
2 months ago
Mississauga, Ontario, Canada THE GROUP ELEVEN Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Director to join our team at THE GROUP ELEVEN. As a key member of our leadership team, you will be responsible for overseeing the strategic direction and operational management of our organization.Key ResponsibilitiesLeadership and StrategyDevelop and implement organizational policies...
-
Executive Director, Sport Governance
2 weeks ago
Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full timeJob Title: Executive Director, Sport Governing AgencyWe are seeking an experienced Executive Director to lead our sport governing agency. The successful candidate will be responsible for managing the daily operations of the agency, developing policies and procedures, and preparing budgets.Key Responsibilities:Develop and implement policies and procedures to...
-
Executive Director, Sport Governance
2 weeks ago
Mississauga, Ontario, Canada Alexander Whitehead Executive Search Full timeJob Title: Executive Director, Sport Governing AgencyWe are seeking an experienced Executive Director to lead our sport governing agency. The successful candidate will be responsible for managing the daily operations of the agency, developing policies and procedures, and preparing budgets.Key Responsibilities:Develop and implement policies and procedures to...
