Executive Assistant

2 weeks ago

Windsor, Canada Waterford Executive Full time
We are searching for an experienced Executive Assistant behalf of our client, a global Tier 1 automotive manufacturer located in the Windsor area. This position is full time in the office and will provide administrative assistance to the Executive Management Team.

Duties and Responsibilities:
  •  Work with Executive Management to initiate organization strategy and follow up with execution plan
  • Input to develop Group different business unit strategies globally
  • Execute special projects in the direction of Executive Management, maintain confidentiality and discretion on sensitive issues.
  • Understand Executive Management brainstorming initiatives and transfer the contents into presentable format, through Excel or PowerPoint
  • Establish and maintain company overview presentations and be able to give brief introduction
  • Understand company’s fundamental business and input to resource planning, allocation
  • Support Group Controller for corporate office cost management including CAPEX, license maintenance, travel cost, etc.
  • Assist Executive Management in making efficient use of limited time and resources through effective organization of schedules, mails, files, correspondences, travels, and meetings.
  • Approve administrative requests to Executive Management direct reports, in terms of travel, vacation, expense, etc., with guidance
  • Effectively support and back up other administrative activities, especially for high priority meetings, deadlines, and deliverables.
  • Coordinate domestic and international travel arrangements for Corporate office team members.
  • Prepare Executive Management expense reimbursements in a timely manner.
  • Review and summarize miscellaneous reports and documents.
  • Different levels of meeting preparation (internal / external), including meeting agenda and meeting minutes, action plan, etc.
  • Support Executive Management to improve employee motivation and job satisfaction, as well as brainstorm and input to team building activities.
  • Additional duties and responsibilities as assigned.
 Requirements and Qualifications:
  •  Bachelor’s degree (business or marketing), MBA is highly preferred
  • 3-5 years’ work experience
  • Good logical thinking skills
  • Good business sense
  • Excellent computer skill at Microsoft Office (Excel, Word, PowerPoint) is a requirement
  • Fluent in written and oral English is a requirement
  • Written and oral Chinese (Mandarin) skills is a definite preference
  • Excellent  communication and interpersonal skills, strong team player and good social skills
  • Self-motivated, can work under pressure, with a motivated and proactive attitude
  • Corporate office administrative / executive assistant experience working with an Executive Management Team is a requirement
  • Demonstrate a sense of urgency, initiative, responsiveness and attention to detail.

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