Executive Assistant

2 weeks ago

Windsor, Canada Hôtel-Dieu Grace Healthcare Full time

**Location**:

- Windsor, ON

**Posting #**:

- 023-21883

**Position name**:

- Executive Assistant

**Available Spots**:

- 1

**Bargaining Unit**:

- Non Union

**Department**:

- Administration

**Assignment**:
**Status**:

- Permanent Full Time

**Shift**:
**Deadline**:

- 2023-03-22

**Position Summary**:
Reporting to the Chief of Staff/VP Of Mental Health & Addictions, the Executive Assistant manages the day to day activities of the Chief of Staff/VP Of Mental Health & Addictions’ office including appointment and meeting coordination, preparation and processing of documents and information, managing special projects, handling confidential contracts, and monitoring all purchasing documents.

**Qualifications**:
Demonstrated Skills:

- Proficient use of Microsoft Office Suite
- Demonstrated ability to manage the logistics and legalities around Board Committee meetings
- Strong capability to record and transcribe meeting minutes
- Demonstrated excellence in interpersonal and communication skills (written and oral)
- Strong organizational, problem solving and judgment skills

Personal Attributes:

- Demonstrated professionalism, diplomacy, sensitivity and discretion in managing difficult situations
- Ability to prioritize and manage multiple tasks and projects ensuring assigned deadlines are met
- Demonstrated ability to be flexible and adapt positively to constantly changing situations
- Demonstrates ability to think independently and critically
- Ability to manage conflict
- Ability to flex hours - long hours/evenings/weekend work

**Education and/or Certification**:

- Minimum of 5 years’ experience providing support at an executive level - Required
- Undergraduate degree/equivalent work experience
- Degree or Diploma in Office and Administrative Studies or equivalent
- Experience providing support in Medical Affairs - Preferred
- Microsoft Office Suite Programs including Word, Excel, Outlook, Power Point - Required (will be tested)

FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.

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