Administrative Coordinator

Found in: Talent CA C2 - 7 days ago

Burnaby, Canada BC Housing Full time

POSITION SUMMARY

Reporting to the Director of Content Strategy, the Administrative Coordinator provides administrative services in the Communications and Public Affairs branch. He/she/they performs a variety of project and contract administration, accounting, procurement, and budgetary functions, along with general administrative duties. The position provides support for internal and external projects and events, conducts research, and prepares reports. The role also plans and coordinates meetings and provides administrative support to the Director for various Branch initiatives.

CANDIDATE PROFILE

The successful candidate will have the following:

EDUCATION & EXPERIENCE:

Post-secondary diploma in Communications, Business Administration or other relevant field (eg. Marketing) Considerable related experience in a relevant subject area and in a comparable environment. Lived and/or sound professional experience with diverse, marginalized, and / or Indigenous communities. Or an equivalent combination of education, training and experience acceptable to the employer.

KNOWLEDGE, SKILLS AND ABILITIES:

Sound knowledge of the principles and practices of office administration. Sound knowledge of basic accounting and budgeting processes and procedures. Ability to exercise judgement, diplomacy and tact in dealing with confidential matters. Ability to liaise effectively with senior management and facilitate the completion of various activities on behalf of the management staff. Ability to work cooperatively and collaboratively and support the efforts of team members. Ability to assess issues, conduct research and prepare reports and correspondence. Ability to take ownership of tasks and drive them through to completion. Ability to manage multiple issues and projects, coordinate work with others, keep senior management apprised of major issues and adapt to changing priorities. Ability to foster strong working relationships with internal staff and various external officials and stakeholders to ensure cooperation and good information flow between offices. Ability to be sensitive to the diverse perspectives of internal and external stakeholders and work with them to resolve differences and work cohesively together. Ability to type a minimum of 50 wpm with a high degree of accuracy. Excellent computer skills at a high level of technical proficiency with MS Office (Word, Excel, PowerPoint, Teams, SharePoint, and Adobe Suite. Strong writing and editing skills. Strong initiative, follow-through skills and attention to detail. Excellent communication, interpersonal and customer service skills. Strong organizational, analytical, problem-solving, time management and expediting skills.

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