Administrative Manager

1 month ago

Montreal, Canada Research Institute of the McGill University Health Centre Full time

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference

Job Description

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary
The RSN's mission is to act as a catalyst for the development of digital health research in Quebec, in order to guide an open, inclusive, trusted and sustainable digital health transformation. This mission is fundamentally transversal, and the RSN aspires to collaborate with all FRQS thematic networks, as well as with other health research networks in Quebec, Canada and internationally. The RSN's objectives are: (i) to consolidate the digital health research ecosystem, (ii) to network the digital health research environment, and
(iii) to forge closer links with stakeholders, decision- makers and civil society.

The incumbent will support and report to the RSN co- directors and will be responsible for the proper functioning of the research operations of the RSN Network, which includes overseeing the internal operations, network membership, communications, patient and partner activities, liaising with the Network’s Axis and governance committees (Knowledge Translation, Patient Partners, Trainees), and supervising other support personnel (Knowledge Brokers and Communication Officer).

General Duties
COLLABORATION
•Participates in fostering and maintaining partnerships among academic researchers, government, and non-governmental organizations on behalf of RSN Network.
•Works collaboratively with Network Axes and RSN supporting partners.
•Oversees the creation and ongoing maintenance of the RSN portal.
•Develops and implements tools for relations management (, templates, documents, checklists, guidelines, terms of reference, organization of information).
•Promotes mechanisms to ensure a culture of collaboration and information sharing across the network.
•Maintains a working knowledge of national digital health initiatives relating to the RSN mandate.

COMMUNICATION
•Serves as the primary contact and resource for the network’s activities.
•Maintains effective communication through oral and written correspondence, ensuring adequate documentation.
•With the Communications Officer, oversees communications materials including e-mail briefs, newsletters, and other publicly available content.
•With the Communications Officer, oversees the development of web and social media strategy and content, keeps these channels updated regularly.
•Actively encourages cross-promotion of member and partner events through various communication channels.
•Oversees the Network member database and ensures that list is current and accurate.
ADMINISTRATION
•Schedules and attends governance meetings, takes minutes and ensures the preparation and distribution of meeting notes and supporting documents.
•Tracks project deliverables and milestones and ensures network governance, axis leaders and committee members are aware of their responsibilities and timelines.
•Supports the co-directors in the hiring, coordination, and management/supervision of network support personnel (Knowledge Brokers and Communications Officer)

FINANCIAL/REPORTING
•Develops frameworks for project evaluation and monitoring, including performance indicator development and reporting.
•Leads in the creation of annual reports for network members and FRQS.
•Assists in the compilation of progress reports and other communication with FRQS and MSSS and ensures that all required reporting is completed on-time.
•Prepares project budgets and forecasts, monitors and reconciles all transactions to ensure activities are within budget.
•Reviews and approves all invoices and payment transactions, including but not limited to payment requisitions, invoice requisitions, claims for reimbursement, wire transfers, journal transfers etc.
•Manages the finances of other successful grants and contracts that support the network.
•Maintains an organized filing system for all documents, ensuring invoices, receipts and forms are filed appropriately and retained for the required time period.
•Reviews year-end financial reports generated by Grant Monitor for the Director’s approval.

Website of the organization

Education / Experience

Master’s of Science in Health-related field or at minimum a Bachelors in Health sciences or related field, with 5 or more years of experience in clinical research, where project management responsibilities were required.

Required Skills

•Demonstrated leadership and negotiation skills, including conflict resolution skills and problem-solving,
•Highly autonomous, effective self-starter with the ability to multi-task, exercise initiative, and judgement,
•Great commitment to accuracy of data and must be highly detail oriented,
•Demonstrated, excellent communication, organization, and interpersonal skills,
•Excellent computer skills are required, including Word, Excel, PowerPoint,
•Bilingual: French and English written and spoken.

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