Accounts Receivable Specialist

2 months ago

Markham, Canada Black & McDonald Limited Full time

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald's Southern Ontario FMO (Facility Management Operations) and service team is growing We are currently seeking a diligent and detail-oriented individual to join our accounting team as an Accounts Receivable Specialist. If you are a creative, detail-oriented, and client-focused professional with a passion for leveraging opportunities, this position is for you

The Accounts Receivable Specialist is located in Markham and reports directly to the Regional Controller. Duties and responsibilities include but are not limited to:

  • Initiate collection efforts by communicating with customers via phone, email or regular mail
  • Maintain detailed customer/collections activity notes for follow up purposes
  • Investigate and resolve customer inquiries with confidentiality and in a timely manner
  • Monitor customer accounts for overdue payments and initiate collection activities
  • Receive customer payments and prepare bank deposits daily and deposit to bank, as required
  • Apply deposits to JDE accounting system
  • Process customer Visa payment transactions and send approval confirmations to customers
  • Print and distribute customer statements as required
  • Communicate daily with Billing Administrators, Controller, Project Managers on collection issues/progress
  • Submit requests for customer/vendor credit checks to credit bureau
  • Submit and/or complete requests for new customer set up and verify completeness and accuracy
  • Complete customer direct deposit forms and send back to customers as needed
  • Reconcile AR ledger to ensure all payments are accounted for and properly posted
  • Perform account reconciliations and resolve discrepancies and payment issues
  • Prepare weekly/monthly/quarterly reports as required
  • Lead biweekly or monthly A/R review calls with operational groups for problem accounts
  • Build and maintain positive relationships with customers to ensure effective collections
  • Other duties as required

COMPETENCY REQUIREMENTS

  • Effective Communicate Skills
  • High level of accuracy and pay attention to details
  • Strong organizational and time management skills
  • Excellent interpersonal and customer service skills
  • Great work ethics and be responsible
  • Problem Solving and Innovation
  • Teamwork and Collaboration

EDUCATION REQUIREMENTS

  • Post-secondary education preferred

WORK EXPERIENCE REQUIREMENTS

  • 5+ years of Accounts Receivable / Collections in a B2B environment preferably in the construction industry
  • Experience with ERP accounting software

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficient knowledge and understanding of:

  • Financial statements – read and comprehend
  • Established accounting practices, procedures and techniques
  • Experience dealing with prompt payment legislation and construction liens is an asset
  • Organization and time management

Proficient user of:

  • MS Office (Word, Excel, Outlook, Project)
  • JD Edwards or an Oracle-based ERP system
  • Willing and able to travel locally for business transactions
  • License requirements valid G

Black & McDonald welcomes and encourages applications from persons with accessibility accommodation requirements.  Accessibility accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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