Payroll Coordinator

2 weeks ago

Toronto, Canada Diabetes Canada Full time

Role Overview

Reporting to the Manager, Payroll, the Payroll Coordinator is responsible for providing timely and accurate processing of a national payroll for union and non-union, hourly, and salaried employees on a bi-weekly basis in accordance with statutory and legislative requirements, company policies and procedures, and collective agreements. This role works closely with the Payroll Specialist and the other Payroll Coordinator.

Location:

1300-522 University Avenue, Toronto, Ontario. Flexible work agreement policy in place allowing employees to work on a hybrid schedule, working remote and with the expectation to be in-office 1-2 days per week. 

This role includes, but not limited to:

Administers the bi-weekly preparation and processing of payroll for salaried and hourly employees in a timely and accurate fashion, in accordance with set payroll schedule and timelines.Reviews timesheets for accuracy correcting anomalies as required. Processing bonuses including payments owing to any terminated employees. Calculate vacation pay out, pay in lieu of notice as per provincial legislations and process final payments including severance for terminated employees.Review all transactions initiated by People & Culture team, by comparing the source documents to the entries in the HRIS system, ensuring accuracy for all proposed changes. Input additional payroll related information as required, for new hires, leaves (short/long term disability, maternity/parental), transfers, salary adjustments and terminations.Ensure payroll processing follows government regulations, collective agreements, and company standards, including processing records of employment for employees in accordance with legislative requirements.Assists with year-end reporting activities, including the issuance of tax statements and external auditors' requests.Respond to all requests made by third party and government agencies in a timely manner.Periodically verifies and follows up on minimum wage increases and other ad hoc rate changes i.e., union increases for accurate processing. Provide reports to various stakeholders, including, but not limited to Payroll GL reports, timesheet reports, union dues, quarterly union attendance reports, other third-party and departmental reports.Provide mandatory employment related costs (MERC) for summer students.Maintain accuracy of electronic payroll records.Process invoices through Dayforce, includes reviewing invoices, ensuring accuracy, and validating contracts.Validating information in SharePoint and accurately upload to Dayforce and generate reports as needed.Other duties, projects and initiatives as assigned.

The ideal candidate possesses:

Undergraduate degree or diploma in accounting, business, or related job experienceNational Payroll Institute PCP certification completion or in progress 3 years of relevant experience in payroll.Proficiency with MS Office Suite, particularly ExcelWorking knowledge of HRIS systems, Dayforce is an asset.Experience working with Unions and Union contracts. Holding self and others accountable to meet commitments and deliver results.Detail orientated with a high level of accuracy.Maintaining highly confidential information in a professional manner.Must enjoy working in a fast-paced environment.Strong oral and written communication skills.Ability to effectively prioritize tasks in a fast-paced, change-oriented environment.Ability to handle multiple tasks and process large volume.

What We Offer:

Challenging work with opportunities for career advancement Registered Pension Plan (100% Employer-paid) once eligibility criteria are met RRSP with company matching component available Extended Health & Dental benefits, Vision CareLife Insurance & Employee Assistance ProgramHybrid role with 1-2 days in-office

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