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Secretary
4 months ago
Position Description/Summary:
Reporting to the Administrative Supervisor, the Secretary is required to offer support in regard to general office functions as well as other duties as assigned by the Administrative Supervisor, Agency Director and other senior management.
Duties & Responsibilities:
Registers and maintains the Automated Client Index Assist the Administrative Supervisor and senior management with various duties. Maintain Central Filing System. Keeps inventory and orders office supplies for all programs. Create, edit and design forms for internal & external use. Operate Switchboard: record, direct and retrieve messages. General office duties: photocopying, display board, coffee supplies, greeting visitors, pick up & distribute mails, etc. Monitor staff itinerary on a daily basis. Maintain boardroom bookings and Daily Display Board. Assists in maintaining Pitney Bowes: Mail Stamper & Scale, and update as needed. Keep main reception area presentable to incoming/outgoing traffic. Other duties as assigned.Requirements:
Minimum Certificate in Office Administration. Minimum of 2 years’ experience in clerical &/or related experience. Knowledge in computer operations: Microsoft Office and office equipment. Criminal Record, Child Abuse, and Driver’s Abstract ClearanceICFS offers a comprehensive benefits package.
Deadline for Applicants: Monday, April 1st, 2024
Submit cover letter and resume with three (3) professional references , of which one (1) reference must be your most recent supervisor/manager . Cover letter must indicate permission to contact references. ICFS thanks all interested applicants; however, only those chosen for an interview will be contacted.
