Administrative Assistant

2 months ago

Trail, Canada FortisBC Full time

Affiliation: MoveUP
Employment Status: Part-Time Regular
Salary: $28.97 Hourly
Workplace Flexibility: No
Posting End Date: Open until filled

 

As the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.3 million customers. 

 

We're actively seeking new talent to join our mission of transforming B.C.'s energy landscape. As one of BC's Top Employers with a diverse team of over 2,700 employees, we are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Join us, and together, let's shape a brighter future for B.C.

Responsibilities
  • Provide secretarial, administrative and clerical support to the department and act as an assistant to the department’s personnel; co-ordinate calendars, schedules appointments and meetings, assemble and prepare agendas, background materials, attend meetings, take minutes and follows up on action items.  Perform Microsoft Live Meeting/Webinar set up and execution.  Book travel, accommodations and conferences for department staff.
  • Receive, redirect and respond to departmental calls; act as receptionist for the department by greeting and directing visitors.  Review incoming correspondence and handles when appropriate, and/or redirects to appropriate personnel for action; prepare outgoing mail.
  • Assist in the tracking of department expenses as well as revenues and expenses generated from initiatives. Code documents such as visa statements and invoices ensuring all charge work orders and/or account numbers are correct for management approval; create and process personal and department expense claims.
  • Assist with the timely preparation of data to feed the billing processes; review billing information for consistency and accuracy; prepare operating and capital budgets; generate budget system reports, variance reviews, maintain cost trend data; make arrangements for purchase of capital and operating equipment and/or repairs and maintenance to office equipment and vehicles; determine requirements, obtain quotes from suppliers, compare price and quality, complete and issue purchase requisition/s in accordance with manager approval. Review, code and process invoices, expenses.
  • Plan events such as communication sessions, workshops and forums; research and book venue, plan room set up, organize and book catering and plan menu; plan agendas and book appropriate speakers based on general topic ideas.
  • Organize and schedule training and complete and update spreadsheets on training to ensure staff completes required skills and training in a timely manner; gather data from various sources and prepare periodic and ad hoc reports in spreadsheets and/or summarize into formal reports; update related spreadsheet and other records
  • Act as the document/folder Administrator for the department; develop and maintains filing systems, manuals and other materials; maintain departmental records including customer contracts; answer related queries, investigate and resolve problems; maintain inventory supplies/stock Contact vendors for discrepancies as well as stores
  • Support managers with project assignments as required; perform a variety of other functions related to regional office needs
Requirements
  • High school graduation including post-secondary courses in office administration and Microsoft Office products, plus completion of post-secondary accounting courses and two (2) years directly related experience.
  • Advanced knowledge of Microsoft Office products (Outlook, Word, Excel, PowerPoint, SharePoint, Live Meeting) as well as other software in use in the department such as Adobe Acrobat 9 Pro, SAP, GIS, File Net and AM/FM.
  • Fast, accurate typing skills (60 words per minute); ability to format various types of correspondence and complicated reports, forms, charts and presentations. 
  • Good command of the English language to respond to inquiries, correct spelling, punctuation and grammatical errors, and compose correspondence.
  • Excellent communication, interpersonal and organizational skills.
  • Work well under pressure with tight deadlines.
  • Follow high level instructions and work with detailed information.
  • Previous experience with event planning for large groups.
  • Familiarity with energy utility operations specifically related to business development, project management and associated functions.

Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

 

To learn more about the recruitment process with FortisBC, please visit the You’re Applying. What now? page for additional information. 

 

FortisBC acknowledges and respects Indigenous Peoples in Canada, on whose Traditional Territories we all live and work. FortisBC is committed to Reconciliation with Indigenous Peoples and is guided by our Statement of Indigenous Principles.

  • Administrative Associate

    7 months ago

    Trail, Canada HUB International Full time

    Hi, we’re HUB! We are proud to be ranked 5th among the world’s largest insurance brokerages where we advise businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world...

  • administrative assistant

    7 months ago

    Trail, Canada AMI Canadian Immigration Solutions Full time

    Education: College/CEGEPExperience: 1 year to less than 2 yearsWork settingConsulting firmTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain inventoryProvide customer serviceComputer and technology...

  • Clerk/Secretary/Receptionist - Administration

    7 months ago

    Trail, Canada Regional District of Kootenay Boundary Full time

     Trail, BC – Permanent, Full-Time  The RDKB is currently seeking applications for a permanent, full-time Clerk/Secretary/Receptionist to join the Corporate Administration team. Reporting to the Manager of Corporate Administration, the successful applicant will be responsible for providing a variety of administrative, customer service and other support...

  • Commercial Insurance Assistant

    6 months ago

    Trail, Canada Kootenay Insurance Services Ltd. Full time

    Kootenay Insurance Services (KIS) is looking for a Commercial Assistant. This position can work from either our Trail, Cranbrook or Nelson locations. This is an opportunity to live in the Kootenays and join a leading, locally based organization with an employee focused culture. We offer competitive wages including professional development and benefits. At...

  • Staff Anesthesia Assistant

    4 weeks ago

    Trail, Canada Interior Health Authority Full time

    Position Summary Joining us at Kootenay Boundary Regional Hospital (KBRH) you’ll have a crucial role in assisting Anesthesiologists with patient preparation, anesthesia induction, maintenance, and recovery. We are seeking a detailed-oriented, team-focused Anesthesia Assistant (AA) with expertise in anestheisa procedures and patient care to join the KBRH...

  • Staff Anesthesia Assistant

    4 weeks ago

    Trail, Canada Interior Health Authority Full time

    Position Summary Joining us at Kootenay Boundary Regional Hospital (KBRH) you’ll have a crucial role in assisting Anesthesiologists with patient preparation, anesthesia induction, maintenance, and recovery.We are seeking a detailed-oriented, team-focused Anesthesia Assistant (AA) with expertise in anestheisa procedures and patient care to join the KBRH...

  • Assistant Produce Manager

    7 months ago

    Trail, Canada Safeway Full time

    **Requisition ID**:180839 **Career Group**:Store Careers **Job Category**:Retail - Produce **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**:British Columbia **City**:Trail **Location**:4924 Trail Safeway **Postal Code**:V1R1M3 Safeway grocery stores provide an exceptional food shopping experience to...

  • Handydart Dispatcher

    7 months ago

    Trail, Canada PWTransit Full time

    **HandyDART Dispatcher** Are you a skilled professional with a passion for customer service and a knack for coordination? We are currently seeking a dedicated individual to join our team as a Dispatcher in the West Kootenay Region, BC. This full-time position is perfect for someone who thrives in a fast-paced environment and enjoys ensuring passenger...

  • Health Information Practitioner

    4 weeks ago

    Trail, Canada Interior Health Authority Full time

    Position Summary Interior Health is looking for an experienced Health Information Practitioner to join our team on a full time permanent basis at our site in Trail. In accordance with established vision and values of the organization, the Health Information Practitioner performs technical functions such as coding, abstracting, retrieval of computerized data...

  • Health Information Practitioner

    4 weeks ago

    Trail, Canada Interior Health Authority Full time

    Position Summary Interior Health is looking for an experienced Health Information Practitioner to join our team on a full time permanent basis at our site in Trail.In accordance with established vision and values of the organization, the Health Information Practitioner performs technical functions such as coding, abstracting, retrieval of computerized data...

  • Systems Analyst 4

    6 months ago

    Trail, Canada FortisBC Full time

    **Affiliation**: MoveUP **Employment Status**: Full-Time Regular **Salary**: $3,282.00 Bi-weekly **Workplace Flexibility**: No **Posting End Date**: Open until filled We’re a Canadian-owned and BC-based energy company taking steps toward a lower-carbon energy future by providing renewable energy, natural gas and electricity to more than 1.2 million...

  • Heavy Duty Mechanic Professional

    4 weeks ago

    Trail, Canada GFL Environmental Full time

    We are seeking a motivated and experienced Heavy Duty Mechanic to join our team in Trail, BC. As a key member of our maintenance crew, you will have the opportunity to work alongside seasoned professionals in the field of heavy equipment maintenance and repair.The estimated salary for this position is around $60,000 - $80,000 per year, depending on...

  • Systems Analyst 4

    7 months ago

    Trail, Canada FortisBC Full time

    **Affiliation**: MoveUP **Employment Status**: Full-Time Regular **Salary**: $3,282.00 biweekly **Workplace Flexibility**: No **Posting End Date**: Open until filled As the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.2 million...

  • Patient Care Coordinator

    6 months ago

    Trail, Canada Interior Health Authority Full time

    Our busy acute medical unit at the Kootenay Boundary Regional Hospital in Trail, B.C. is seeking a motivated and organized Patient Care Coordinator (PCC) registered nurse to support and lead the team! This is a permanent part-time position. Shift Times: Days: 07:00 to 15:00 rotating (KBH DC2 16 week) Days Off: Rotating What we offer: - Employee &...

  • Heavy Duty Mechanic Apprentice

    4 weeks ago

    Trail, Canada GFL Environmental Full time

    Job Title:Heavy Duty Mechanic Apprentice - Equipment Maintenance and Repair ProfessionalAbout the Job:We are seeking a highly motivated and skilled Heavy Duty Mechanic Apprentice to join our team at GFL Environmental in Trail, BC. As a key member of our maintenance team, you will have the opportunity to work alongside seasoned professionals in the field of...

  • Community Integration Care Coordinator

    4 weeks ago

    Trail, Canada Interior Health Authority Full time

    Position Summary Interior Health is hiring Community Integration Care Coordinator (CICC) at the Kiro Wellness Centre located in Trail, BC. Must have home health experience. This is a Permanent full-time position. Days of work: Monday to Friday, 08:00 to 16:00 Days off: Sun, Sat, STAT What we offer: • Employee & Family Assistance Program • Employer...

  • Technical Analyst

    2 days ago

    Trail, Canada FortisBC Full time

    **Affiliation**: MoveUP **Employment Status**: Full-Time Regular **Salary**: $3,282.00 bi-weekly **Posting End Date**: Open until filled We’re a Canadian-owned and BC-based energy company providing renewable and practical energy solutions to more than 1.2 million customers while also taking steps toward a lower carbon future. We’re looking for new...

  • Heavy Duty Mechanic Apprentice

    4 weeks ago

    Trail, Canada GFL Environmental Full time

    GFL Environmental is looking for Heavy Duty Mechanic Apprentices to join our team in Trail, BC!We are currently seeking a motivated and experienced Heavy-Duty Mechanic Apprentice to join our team and further develop their skills in a dynamic work environment.At GFL our goal is to invest in our people and provide opportunities to grow for life! GFL...

  • Heavy Duty Mechanic Apprentice

    4 weeks ago

    Trail, Canada GFL Environmental Full time

    GFL Environmental is looking for Heavy Duty Mechanic Apprentices to join our team in Trail, BC!We are currently seeking a motivated and experienced Heavy-Duty Mechanic Apprentice to join our team and further develop their skills in a dynamic work environment.At GFL our goal is to invest in our people and provide opportunities to grow for life! GFL...

  • Heavy Duty Mechanic Apprentice

    4 weeks ago

    Trail, Canada GFL Environmental Full time

    GFL Environmental is looking for Heavy Duty Mechanic Apprentices to join our team in Trail, BC!We are currently seeking a motivated and experienced Heavy-Duty Mechanic Apprentice to join our team and further develop their skills in a dynamic work environment.At GFL our goal is to invest in our people and provide opportunities to grow for life! GFL...