Current jobs related to Administrative Assistant - Waterloo - University of Waterloo
-
Administrative Assistant
3 weeks ago
Waterloo, Canada ARS Global Emergency Management Full time**ARS / Global Emergency Management** is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder. We serve property owners of all types with restoration services resulting from...
-
Administrative Assistant
3 months ago
Waterloo, Canada ARS Global Emergency Management Full time**ARS / Global Emergency Management** is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder. We serve property owners of all types with restoration services resulting from...
-
Administrative Assistant
3 months ago
Waterloo, Canada University of Waterloo Full timeOverview: The Administrative Assistant is responsible for the efficient daily operations of the Chair’s office. The Administrative Assistant provides support, oversight and guidance for faculty recruiting, tenure and promotion, sabbaticals, and all non-faculty appointments. The Administrative Assistant manages confidential records and provides...
-
Administrative Assistant
3 months ago
Waterloo, Canada University of Waterloo Full timeOverview: **Term: 1 year** The Administrative Assistant provides administrative support for the Department Chair and the Administrative Officer and is the first contact for visitors of the Department. **Responsibilities**: Administrative Support: - Manages the Chair’s Schedule; - Consults and collaborates daily with the Administrative Officer providing...
-
Administrative Assistant
2 weeks ago
Waterloo, Canada Robert Half Full timeWe are seeking an organized and proactive Administrative Assistant to join our client in a real estate office . In this role, you will assist in managing schedules, coordinating meetings, and ensuring smooth and efficient day-to-day operations. You'll play an integral role in communicating with clients and vendors, managing files, and handling other...
-
Administrative Assistant
3 months ago
Waterloo, Canada Spectramedx Inc. Full timeSpectramedx is looking for talented individuals to join our Waterloo team to fill the role of Administrative Assistant. The role requires physical presence at our Waterloo office in performing administrative duties and office management. **Requirements**: - Minimum 2 years experience within Administrative Assistant position - Office Administration degree...
-
Administrative Assistant
2 weeks ago
Waterloo, Canada Robert Half Full timeWe are seeking an organized and proactive Administrative Assistant to join our client in a real estate office . In this role, you will assist in managing schedules, coordinating meetings, and ensuring smooth and efficient day-to-day operations. You'll play an integral role in communicating with clients and vendors, managing files, and handling other...
-
Administrative Assistant
2 weeks ago
Waterloo, Canada Robert Half Full timeWe are seeking an organized and proactive Administrative Assistant to join our client in a real estate office . In this role, you will assist in managing schedules, coordinating meetings, and ensuring smooth and efficient day-to-day operations. You'll play an integral role in communicating with clients and vendors, managing files, and handling other...
-
Administrative Assistant
1 week ago
Waterloo, Canada Robert Half Full timeWe are seeking an organized and proactive Administrative Assistant to join our client in a real estate office . In this role, you will assist in managing schedules, coordinating meetings, and ensuring smooth and efficient day-to-day operations. You'll play an integral role in communicating with clients and vendors, managing files, and handling other...
-
Administrative Assistant
2 weeks ago
Waterloo, Canada Robert Half Full timeWe are seeking an organized and proactive Administrative Assistant to join our client in a real estate office . In this role, you will assist in managing schedules, coordinating meetings, and ensuring smooth and efficient day-to-day operations. You'll play an integral role in communicating with clients and vendors, managing files, and handling other...
-
Administrative Assistant
3 months ago
Waterloo, Canada Eastbridge Craftsmen Full time**Responsibilities**: 2. Data Management: Organize and maintain confidential files, records, and databases, ensuring accuracy, integrity, and security of information. Prepare and compile reports, and spreadsheets as needed. 3. Financial Administration: Assist in budget preparation and tracking of expenses. Process invoices, expense reports, and purchase...
-
Administrative Assistant
3 months ago
Waterloo, Canada University of Waterloo Full timeOverview: **Term: 1 Year** The Administrative Assistant, reporting to the Associate Vice President, Commercialization and Entrepreneurship (AVP-CE) and taking direction from the Director, Innovation and Special Projects is responsible for the organizational, secretarial and administrative support for the Waterloo Ventures team. Responsibilities include...
-
Administrative Assistant
3 months ago
Waterloo, Canada Bath Fitter Full time**ADMINISTRATIVE ASSISTANT** Do you enjoy collaborating and supporting team goals and projects? Are you resourceful and understand the importance of being proactive? If you are ready to embrace a new challenge in a fast-paced fun environment, we want to meet you! Working at **Bath Fitter**, you'll be a key player in the branch's success. You will support...
-
Administrative Assistant
3 months ago
Waterloo, Canada University of Waterloo Full timeOverview: The primary purpose of the Administrative Assistant role is twofold: providing a broad range of administrative, financial, and technical support to the department, and coordinating and supporting departmental events and communications. This role works in conjunction with various colleagues across the institution and at CTE, primarily the Director,...
-
Administrative Assistant
3 months ago
Waterloo, Canada University of Waterloo Full timeOverview: **Term: 1 year.** The Administrative Assistant is responsible for providing overall administrative assistance for the Director and operational duties for the Alumni Relations (AR) team that contributes to team success. It is the responsibility of the Assistant to work predominantly with the Director as a key contact for all internal and external...
-
Administrative Assistant
3 months ago
Waterloo, Canada Antec Appraisal Group Full timeAntec Appraisal Group is a leading provider of independent, professional real estate valuation, appraisal and consulting services for Southern Ontario. We are committed to providing our clients with relevant and expert advice for investing, financing and information purposes. Our team is currently looking for a full-time Administrative Assistant in our...
-
Administrative Assistant
5 days ago
Waterloo, Canada DEI Consulting Engineers Full time**Overview** DEI Consulting Engineers is a professional mechanical and electrical consulting engineering firm providing services to architects and building owners in the building service industry since 1999. With a comprehensive list of completed projects ranging from residential, education, institutional, recreational, and commercial, DEI Consulting...
-
Administrative Assistant
1 week ago
Waterloo, Canada Robert Half Full timeWe are seeking an organized and proactive Administrative Assistant to join our client in a real estate office . In this role, you will assist in managing schedules, coordinating meetings, and ensuring smooth and efficient day-to-day operations. You'll play an integral role in communicating with clie
-
Administrative Assistant
3 months ago
Waterloo, Canada YouPackWeStore Inc. Full timeWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant with a strong focus on customer service. As an integral part of our organization you will provide support to our day-to-day operations ensuring smooth functioning of various administrative tasks while also delivering exceptional customer...
-
Administrative Assistant
3 months ago
Waterloo, Canada Raymond James Financial Full time**Administrative Assistant** - 2302071 Raymond James Independent Financial Services is seeking an Administrative Assistant to work in our Waterloo Office. Raymond James Ltd. is one of Canada’s leading independent investment dealers, offering high-quality investment products and services to Canadians seeking customized solutions to their wealth management...
![University of Waterloo](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
2 months ago
Overview
The Administrative Assistant provides administrative support for the Department Chair and the Administrative Officer and is the first contact for visitors of the Department.
Responsibilities
Administrative Support:
Manages the Chair’s Schedule Consults and collaborates daily with the Administrative Officer providing a positive and proactive approach to administrative systems and evolving procedural requirements Manages annual administrative calendar of activities and advises Department members of schedules, deadlines, and documents to be submitted to the Chair Manages confidential voting processes for selection of members to the Department’s elected committees for report to the Chair Provides support and assistance to new faculty, sessional instructors, postdocs, and visitors as required Ensures the smooth operation of the committees (APRC, DTPC, Executive); serving as a resource and liaison to committees Prepares contracts for continuing faculty, sessional instructors, adjuncts and grads Prepares and maintains minutes and agendas for department meetings; follows up on relevant business as required Maintain databases and official faculty, sessional, and adjunct personnel files as well as health and safety records in accordance with UW and Faculty policies and proceduresFaculty appointments, annual review and tenure and promotion:
Assists with faculty recruiting procedures in partnership with the Administrative Officer, the Chair, and the Executive Committee Receives and processes all faculty position applications; creates candidate files and monitors file progress and completeness; acknowledges applicants, contacts referees Organizes applicant interview schedules and agendas with Chair and Committee Arranges travel, accommodation plans, agenda, immigration paperwork, and completion of reimbursement claims Works with the Chair to organize and prepare a draft of the UARC report In consultation with the Chair, develops, distributes and collects all documents related to the annual faculty activity report process Supports the Department Tenure and Promotion Committee (DTPC) as required Prepares tenure and promotion packages consistent with university requirements; works with the Chair in preparing briefs as required for DTPC review; submits formal documents to the Dean’s officeGeneral Duties:
Actively maintains the department website and social media platforms Completes and authorizes all key permits for Psychology space including students, faculty, staff, and visiting researchers; monitors usage and the re-call process Manages the planning of minor renovations and maintenance/repairs within the department including offices, labs and Psychology classrooms in collaboration with the Administrative Officer and Chair Acts as the principal communications liaison with Plant Operations, assigned external contractors; also coordinates purchases from suppliers Assists with the administrative activities of the graduate and undergraduate programs Provides administrative coverage when the CMHRT Administrative Coordinator is away Organizes a wide range of department events that occur within the annual academic cycle, including coordination of department colloquium series, student receptions, welcome luncheons, and professional association events, etc. Arranges travel, accommodation plans, immigration paperwork, and completion of reimbursement claims for department visitors as required Assists the Administrative Officer with the Social Committee, organizes department special events, and maintains event financial management Maintains department photo board by taking annual photos, printing, and mounting Creates and organizes themes in department display case Maintains Department Petty Cash and UW Purchasing Card As Department Safety Officer, is the liaison to the Safety Office to facilitate and advise on establishing the healthiest and safest work and educational environment reasonably attainable Administers visitor-parking permits Performs other duties and assists with special projects as assigned
Qualifications
Undergraduate degree or equivalent combination of education and experience Minimum 3-4 years administrative experience including managing schedules and minute taking Experience in event and travel planning Intermediate experience with Microsoft Suite, SharePoint, and Web management Well-developed analytical, customer service, and communication skills (oral and written) Demonstrated discretion and respect for confidential information and processes Strong interpersonal skills with the ability to interact in a positive and supportive manner Aptitude for attention to detail and accuracy are essential Proven capacity to multi-task and handle a high volume of work Demonstrated high level of organization and ability to manage high volumes of activity and change Demonstrated ability to take initiative with a commitment to process improvement Demonstrated ability to problem solve Experience working with international students and people from a wide variety of backgrounds and cultures an asset