Project Service Advisor

5 months ago

Waterloo, Canada GHD Full time

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.  

The Project Service Advisor is responsible for the accuracy and integrity of project financial data in our Accounting System, and maintaining timely production of external client invoicing. This position analyzes projects and their financial performance, and provides support to Project Managers, Directors and others to promote the financial success of projects.

Bring your curiosity and passion to the technical challenges we solve at GHD. Then see how everyone gets behind you.  With commitment, there’s no idea too big, no dream too far. We strive to create opportunity for all. Giving you leading training and development programs to accelerate your growth. Come and see where your career can take you and the impact your commitment can make. 

Let's solve the big problems together. 

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. 

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your dedication could take you. 

Crucial duties and responsibilities

Contract Review and Approval:

Review draft contract for invoicing terms, project costing, and other financial specifics such as, retention/retainer, prevailing wage, sub-consultant, charge rates, unit pricing, etc 

Project Team Involvement: 

Provide historical project data  Provide charge rate and related data for fee estimates and project proposals  Primary point of contact with outside client accounting staff to assist with project financial data inquiries  Provide exceptional customer service to all clients ensuring happiness with financial services 

Project Setup/Maintenance: 

Review project set-up to ensure accuracy  Update/maintain client billing information  Review and maintain accurate project costing for revenue recognition  Reconcile, Inactivate, and Close project data 

Client Setup: 

Provide assistance, when vital, with new/existing client approvals/submittals  Review client billing data for invoicing requirements 

Timesheets:

Confirm project costing data 

Assist Accounts Receivable 

Specialist by providing billing data when necessary  Assist Project Managers with collection calls on outstanding debts Update MIS with collection data when received 

Client Invoicing: 

Distribute draft invoices to Project Managers  Review/Input unit pricing data as required  Produce accurate and timely client invoices (internal and external) Ensure all required backup documentation accompanies client invoices  Mail/Email or upload all client invoices  Promote and establish point of contact with client accounting staff on project financial and invoicing matters  Archive client invoices  Provide exceptional customer service to improve client experience and happiness 

Qualifications and requirements

Minimum of two years accounting experience preferably with a professional services firm  Minimum of one year experience with invoices, cost estimate spreadsheets and timesheets  Proficient in Microsoft Office Suite including MS Word, MS Excel, MS Outlook, Adobe Acrobat  Must have excellent verbal and written communication skills Strong editing/proofreading skills  Ability to work independently, as well as with others  Excellent interpersonal skills and ability to prioritize multiple tasks

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status. 

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