Team Coordinator

1 week ago

Toronto, Canada Randstad Canada Full time

If you are an experienced Team Coordinator within the Toronto area, keep reading as this could be the opportunity for you

Our client is well-known company is looking for an Team Coordinator to cover a contract within their foundation that works with partners to ensure that millions of young people, especially young women, access quality education, financial services, and dignified work.

In this role you are reporting to the Senior Director, Corporate Communications, the Team Coordinator will be responsible for providing team support to the Corporate Communications team and will
support the Senior Director of Corporate Communications, along with the team, plus any other assigned team in Public Affairs and Communications as needed. The role partners with co-located
teams across functions to provide administrative support.

Advantages
-Mon to Fri, 8:30 am to 4:30 pm
-Immidiate start date
-Possibility of extension
-A well-known, reputable company
-Competitive hourly pay

Responsibilities
• Manage scheduling for the Senior Director, Corporate Communications, and the team as needed including calendar meeting requests.
• Lead scheduling for all activities in line with work plans. Plan, coordinate and ensure schedules are followed and respected.
• Schedule meetings and coordinate related logistics, such as room bookings, refreshments, and document preparation for all attendees.
• Manage agenda, take minutes at meetings, and distribute as appropriate.
• Follow up on key action items for the function, ensuring that the Senior Director,Corporate Communications is prepared for meetings and correspondence and work runs smoothly.
• Manage travel in coordination with the travel team and other office coordinators and team assistants, including extensive global travel, accommodation reservations, ground transport, travel visas and immunizations.
• Prepare and submit expense reports accurately and efficiently in line with organizational policies.
• Compose routine correspondence with the ability to be proactive in identifying the need for writing.
• Handle the distribution of correspondence. Monitor email and act as appropriate.
• Plan, organize and maintain accurate documentation for the function including reports.
• Maintain organization of the database, shared network drives and SharePoint sites
• Provide support in budget preparation and forecasting. Supporting Financial management processes in line with policies and processes
• Provide backup to other team coordinators and executive assistants as required.

Qualifications
-A college diploma or University degree is required.
• Minimum 3 - 5 years of experience in a Team Coordinator or Administrative Assistant role in a fast-paced environment. Local experience preferred.
• Project and event management experience is an added advantage.
• Excellent prioritization and time management skills.
• Excellent interpersonal skills, exhibiting grace and calmness under pressure.
• Strong communication skills in English; written and spoken.
• Ability to communicate in French is a plus.
• Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
• Detail-oriented with a demonstrated ability to produce high quality work consistentlyand effectively.
• Can-do attitude and ability to work independently with little direction or supervision.
• Ability to coordinate and manage multiple projects.
• Flexible, adaptable, and able to execute a range of job duties and changing priorities.
• Proven excellence in verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures and to distill complex information and data into accessible conversation and written pieces.
• Possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.

Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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