Administrative Support Assistant

4 weeks ago

SaintConstant, Canada Holcim Full time

Objective:

Support the St-Constant plant in the administrative tasks of the plant and the site by bringing rigor and organization to the activities of the various departments. Carry out routine accounting tasks, various data entry and analysis, manage the hourly payroll and employee files, and carry out and follow up on the purchasing and supply process.

Responsibilities:

Safety:

Make health and safety a daily priority. Promotes and provides leadership in health and safety. Responsible for performing all health and safety related duties contained in his/her job.

Finance:

Performs accounts payable duties as required. Act as a credit card agent. Create purchase orders, PO tracking and process invoices/cash receipts. Verify that merchandise or services match orders. Prepare various monthly reports (month-end documents such as budgetary provision and journal entry, etc.). Tracking of materials used (balance, receipt, invoice, etc.) Follow-up on certain costs such as rentals, consumables, etc. Collaborate in the month and year-end closing exercise. Cost analysis and development of efficient follow-up tools.

Administration:

Collaborate with various departments, such as HR, finance, procurement and projects. Handle mail (external and internal). Responsible for office equipment and supplies, ensuring proper functioning of equipment and communicating with suppliers as needed. Assist suppliers with Avetta updates (OHS database). Follow-up and maintain the various service contracts (uniforms for employees, janitorial services, telephones, communication radios, site security system, etc.). Manage documents (classify, file, circulate and store) related to production. Maintain up-to-date data for various reports, dashboards and schedules.

Relationship with other positions:

Position reporting to the accounting coordinator Collaborates with site supervisory team and corporate functions (HR, OHS, Finance, ABS, etc.,).

Specific Responsibilities:

PO creation, accounts payables and month end financials SAP Super User

Dimensions:

Annual capacity of the cement plant; 1,, MT Direct subordinates: 0 Indirect subordinates: 0 Suppliers: 75 -

Qualifications:

Academic background and work experience:

College diploma in a relevant discipline and three years of work experience. Administrative and accounting experience in an industrial production environment desirable. Mastery of MS Word, Excel, PowerPoint

Knowledge and Skills:

Proven skills in secretarial, administrative, office management and accounting. Excellent organizational and analytical skills. Very good interpersonal skills. Knowledge of financial resource management software systems (ERP). (Knowledge of SAP is a major asset) Expertise in prioritizing and processing multiple requests. Ability to work effectively in a team environment with minimal supervision. Ability to take initiative. Bilingualism (French and English) both orally and in writing.

Specific Skills Profile:

Security Resourcefulness Results orientation Interpersonal flexibility Organizational flexibility Problem solving Timely decision making Customer orientation Integrity and trust Listen to Setting priorities

Lafarge Canada Inc. welcomes and encourages applications from people with disabilities. 

In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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