Student Office Assistant, International Student Experience
4 weeks ago
About Olds College of Agriculture and Technology
Founded in 1913, Olds College has been offering quality hands-on education for over a century. Through our regular programming, continued education, and online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.
At Olds College we value our people and are committed to providing a supportive and rewarding work environment. Olds College provides quality education in an environment that is designed to promote academic excellence and student success. There are many reasons to join Olds College and build a meaningful career in a community that is innovative, diverse and welcoming. Everything we do at Olds College is done to advance all aspects of the agriculture and agri-food community. All of our programs and actions align to our social purpose, “Transforming agriculture for a better world”. Our mission is to ensure Alberta's agriculture community has the talent, knowledge, and thought leadership to lead globally.
The Opportunity:
The Student Office Assistant will contribute to the Recruitment and International Department’s initiatives by assisting the International Student Experience and Recruitment Teams on campus.The role helps in preparing the department for recruitment and student experience events, event planning and attendance, prospective and current student communications through phone, email, virtually, and in person, marketing material development, process reviews, and data collection and analysis.
The Student Office Assistant provides support and assistance to the Recruitment and International department as a whole while learning about and developing proficiency in the area of student support and office administration.
NOTE: This is for an Olds College student only position.
Key Job Functions (job tasks and responsibilities):
● Assist in planning, preparing for, and attending recruitment and student experience events, both in-person and virtually.
● Develop relationships with prospective students, admitted students, and current students, and clearly communicate information about program options and navigating the post-secondary system and student services.
● Manage meeting bookings and scheduling webinars for the International team.
● Respond to student inquiries, at events, via telephone follow up, through email, and other sources as required.
● Assist with the review and updating of existing best-practice guides, inventory, presentation slides and other marketing materials, such as virtual newsletters and event posters.
● Review data and statistics from previous years to assist with the development of the student experience plan for the upcoming year. Suggest areas of focus for in-person and virtual efforts based on previous years’ data.
● Create newsletter templates and various tracking documents in preparation for the upcoming year. Cultivate technical proficiency in various online platforms, including Google suite, Canva, Zoom and Simplycast.
● Conduct campus tours for prospective students and other stakeholders.
● Other duties as required.
Education/Experience/Skills/Knowledge Required:
A current Olds College student who is willing and able to balance a full course schedule with a part-time job. The ideal candidate will be a highly motivated, positive and enthusiastic individual who takes pride in their work and wants to contribute to the Olds College community. The candidate should be detail-oriented and able to work well independently after being given guidance. Strong relationship building skills, communication and collaboration skills, and problem solving abilities are essential for this role.
An interest in and experience with intercultural communications is desirable.
Conditions of Employment:
● Must respect and actively promote health and safety policies.
● Successful candidates must have a driver's license.
● This role may be required to work some evenings and weekends.
● Current Olds College student; open to DFS applications
The statements contained in this job description reflect general details as necessary to describe the key job functions of this position, the level of knowledge and skill typically required and the scope of responsibility. It is not an all-inclusive listing of work requirements. Other duties may be assigned.
Please apply by August 30, 2024.
We thank all individuals for their interest in this position. We appreciate the time involved for candidates in the application process. At this time, please note only those selected for interviews will be contacted.
Olds College is committed to an equitable, diverse, and inclusive workplace. We welcome applications from all qualified persons. We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities and persons of any sex, sexual orientation, gender identity or gender expression.
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