Program Coordinator, Transition Year Program

2 weeks ago

Halifax Regional Municipality, Canada Dalhousie University Full time
Job Summary

The Faculty of Open Learning and Career Development develops and delivers innovative and diverse educational programs for more than 3000 students annually to help them navigate the changing world of learning and work. Reporting to the Director, Transition Year Program, the Program Coordinator, Transition Year Program is a key resource in coordinating administrative functions to the Transition Year Program department.

Key Responsibilities

Responds to and tracks telephone, in-person, and e-mail inquires about the program by prospective students and support requests from current students. Establishes, maintains and keeps secure applicant and student files, including attendance records. Coordinates application and admission, registration, residence placement, and a variety of program related activities for each Transition Year Program cohort of students. Monitors student progress throughout the academic year in terms of grades and attendance and notifies the Director and Associate Director of performance issues, particularly when grades fall below a GPA. Assists the Director and Associate Director with operational, award, and endowment budgets. Verifies and processes all accounts payable for authorization and reconciliation of general ledgers. Liaises with student accounts in the Registrar’s Office to ensure student accounts accurately reflect student bursary allocations. Prepares paperwork for placing student tutors on payroll and monitors the progress of students being tutored and consults with the Director and Associate Director if problems occur.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Office/Business Administration Diploma with approximately three to five years’ related experience with progressive administration responsibilities (or an equivalent combination of training and experience). Strong communication skills and practical problem-solving skills. Organizational skills with a proven track record with working with minimal supervision and working collaboratively with a variety of teams and colleagues. Proven capability managing multiple tasks simultaneously with attention to detail and time management. Proficiency with Microsoft Excel, Word, and Outlook.

Assets

Experience working in a university environment. Experience with learning management systems (Brightspace) and information systems (Banner, Destiny One).

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.

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