Scheduling Training Specialist

3 weeks ago

Halifax, Canada Nova Scotia Health Authority Full time
Company : IWK Health

Req ID:
Department/Program: Central Staffing Office , People and Organization Development
Location: Halifax
Type of Employment: Permanent Hourly FT ( % FTE) x 1 position(s)
Start Date: ASAP
Union Status: Non-union , Management/Non Union Bargaining Unit
Compensation: $ 29. - $ 37. /hour
Closing Date : 18 June (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately employees, physicians, volunteers, and learners at sites across . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our , and enjoy access to enhanced and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportion of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination but have more work to do to build that trust, acknowledge our biases, and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Manager, Staff Scheduling Services, and the CSO Senior Consultant, the Scheduling Training Specialist is responsible for providing input and feedback to the CSO Senior Consultant, and for implementing and evaluating training for the Centralized Staffing Office. This includes standardized scheduling processes, training materials, training delivery, and providing support to scheduling operations.

The Scheduling Training Specialist strives to build relationships across the organization through enabling and providing tools to all levels of leaders and staff under the direction of the Centralized Staffing Office team. Essential components of this position include creativity, interpersonal skills, professional development, communication, relationship-building, and change management to provide effective guidance through improvements in staff scheduling.

The Scheduling Training Specialist can combine a knowledge of the current scheduling processes and Collective Agreement standards that are in place with the needs of the operational units/areas that their training team supports. This role will help build key relationships with the managers, scheduling offices, employees, People and Organization Development teams ie Labour Relations & HR Partnerships, within the IWK.

Hours of Work

7.5-hour shifts, Monday - Friday (Remote position, however, flexibility required to meet on-site)

Your Qualifications

• Baccalaureate degree in a related field such as Business Administration or Education or equivalent education and experience may be considered.
• 3 years experience in staff scheduling with 1 year in a supervisory or training capacity.
• Experience with scheduling software.
• 3 years of knowledge and experience in Human Resources (including Collective Agreements).
• Knowledge of the environment, scheduling practices, and time reporting processes preferred.
• Must have excellent communication skills.
• Demonstrated ability to work as part of a team as well as the ability to work independently.
• Demonstrated interpersonal, presentation, and communication (verbal and written) skills required.
• Demonstrated excellent time management, organization, and problem-solving skills required.
• Demonstrated commitment to ongoing learning and professional development.
• Demonstrated ability to maintain confidentiality; recognize sensitive issues and respond appropriately.
• Competencies in other languages are considered an asset.

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