IT Administrative Coordinator

4 weeks ago

Mississauga, Canada Ornge Full time

Position Summary

:

IT Support Specialist:

Support, review and administrate new and current IT processes including finding deficiencies and recommending improvements. Review of Blanket PO list. Vendor engagement (quotes, timeline, billing/banking information . Create PO extension form and acquiring eSignatures (if required). Review, update existing Agreements, acquire eSignature (sole source/single source, OECM, VOR, contracts . Ensure business reviews quote and acquire eSignature. Create vendor Change Form (if new vendor or update to existing vendor terms/address/business name/banking info/HST #). Create requisition in SAP and ensure correct workflow. Follow-up with vendor once PO is issued to obtain ETA for product or renewal/license file. Ensure goods have been physically received by Manager/Business Unit Manager and or packing slip. initiate goods receipt process from a Procurement standpoint. Ensure payment process has been completed by Accounts Payable. Management of IT vendor accounts and PO numbers. Management of valid IT Contracts. Administration of Monthly P-Card reconciliation process.

BCP and DR Lead:

Coordinate BCP plan initiatives including facilitate DR and Bugout initiatives such as scheduling, coordinating efforts and gathering feedback and findings. Coordinate and prepare reports on DR and Bugout findings and provide input on improvements where appropriate. Coordinate and assist in the short and long-term test planning and scheduling for IT systems each operational year including gathering feedback and findings.

IT Asset and Access Management Lead:

Facilitate contract and order mapping in IT inventory system to match inventory to contracts and PO for better tracking. Coordinating with helpdesk for asset tagging reconciling and warranty management. Facilitate reconciling with Manager and Inventory Management over lifecycle management of assets including addition and disposal or release of assets. Coordinating with IT and Business and Applications owner over consistent audit of account and application access as per the Ornge access control policy. Coordinating with Business owners over account and group memberships on a consistent basis as per the Ornge access control policy. Reporting on audits and facilitating access management enforcement with IT, the Business and Application owners.

IT Change Management Lead:

Update, manage and facilitate improvements to the change process through policy. Liaison with various stakeholders involved in the change process for IT releases, patches, upgrades when required. Work with the Infrastructure, End User Support and Cyber Security manager in ensuring user understand and follow the change management procedures and coordinate approvals, schedules and communications in relation to changes implemented in the Organization as they relate to IT.

Responsibilities:

IT Support Specialist. BCP and DR Coordination. IT Asset and Access Management Lead. IT Change Management Lead.

Qualifications:

Bachelor’s degree or equivalent in a related field. Minimum of 5 years of previous relevant experience. Oral/written communication skills to make presentations, respond to information requests, reporting, correspondence, updates. Ability to utilize computer applications such as word processing, spreadsheets, project scheduling, power point. Tact and diplomacy to maintain liaison with wide variety of stakeholders, both internal and external. Ability to effectively communicate information to various levels of management. Level of influence and interpersonal skills which elicits response, input and cooperation from various stakeholders. Working knowledge of MS Project.

At Ornge, we are:

Community connectors Equity in healthcare Strong in our convictions Proud of the services we provide Uplifting in our mission, values, and services

You can expect us to be:

Promoters of diversity Champions of inclusion and accessibility Committed to your career advancement A tight-knit culture Competitive in pay, benefits, vacation time, and more

A bit about you:

You’re driven by the desire to make a difference Excited by problem solving, you excel at in-the-moment decision making Teamwork has always been where you thrive You’re ready to put your skills into action in a fast-paced environment

  • IT Administrative Coordinator

    6 days ago

    Mississauga, Canada Ornge Full time

    IT ADMINISTRATIVE COORDINATOR Reference #: 2024-27 Strong. Proud. Uplifting. At Ornge, we believe that ordinary people can do extraordinary things. Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care. We’re excited...

  • Administrative Coordinator

    12 hours ago

    Mississauga, Canada AstraZeneca Full time

    At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe. Recognizing the importance of individualized flexibility, our ways of working allow employees to balance...

  • Administrative Officer

    4 weeks ago

    Mississauga, Canada Macro IT Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Project Coordinator/administrator

    4 weeks ago

    Mississauga, Canada EllisDon Full time

    EllisDon is committed to being the safest general contractor. As part of our vaccine directive, we require employees to be fully vaccinated, or in the process of receiving the vaccine against COVID-19. Should you have any additional questions related to our vaccine directive as you move forward in the hiring process, please discuss this with our People &...

  • Project Coordinator/administrator

    4 weeks ago

    Mississauga, Canada EllisDon Corporation Full time

    EllisDon is committed to being the safest general contractor. As part of our vaccine directive, we require employees to be fully vaccinated, or in the process of receiving the vaccine against COVID-19. Should you have any additional questions related to our vaccine directive as you move forward in the hiring process, please discuss this with our People &...

  • Administrative Assistant

    1 month ago

    Mississauga, Canada IT Unlock Consulting Full time

    We are looking for **Administrative Assistant** who have 4 years of relevant experience of invoice management, PCN tasks, Workday administration duties, and contract management and fluency in Microsoft Excel. **Job Types**: Full-time, Fixed term contract **Salary**: $15.00-$18.00 per hour Schedule: - 8 hour shift - Day shift - Monday to...

  • Administrative Project Coordinator

    4 weeks ago

    Mississauga, Canada TITAN Haptics Full time

    TITAN Haptics is looking for a motivated and dependable administrative coordinator to support the day-to-day operations within our Mississauga office. We are seeking an individual who is organized, a natural communicator, and resourceful by nature. This role will work behind the scenes as an integral support system for our growing project portfolio. No two...

  • Administrative Coordinator

    1 month ago

    Mississauga, Canada AstraZeneca Full time

    **Administrative Coordinator (Legal Department)** **Hybrid Work - 3 days/week from our Mississauga office** AstraZeneca is shaping the future of healthcare by expanding our global presence and harnessing innovation to make an even greater impact on society and the planet. As part of this vision, we are thrilled to announce the establishment of a new Legal...

  • Administration/finance Coordinator

    7 days ago

    Mississauga, Canada Toronto MicroElectronics Inc. Full time

    Toronto MicroElectronics Inc. (TME) is a leading industrial computer design and manufacturing company. Located in Mississauga, just outside of Toronto, Ontario, Canada. TME is involved in custom product design, custom modifications to standard products, as well as design and manufacturing of standard embedded computers for the OEM and System Integration...

  • Front Desk/ Administrative Assistant/ Receptionist

    4 weeks ago

    Mississauga, Canada Stack IT Full time

    Front desk/ Administrative Assistant/ Receptionist Plus Managing Social Media and establishing social connections Post/share articles on LinkedIn, Twitter, Facebook, and Google Business page Answering inquiries and directing switchboard calls in a timely manner. Welcoming and registering incoming guests and providing them with access...

  • Pricing Administrator

    1 month ago

    Mississauga, Canada IT Unlock Consulting Full time

    We are looking for Pricing Administrator with 1 to 3 years experience pricing or admin roles in retail, Strong Microsoft suite skills, excel in particular, basic formulas, pivots, etc. **Job Types**: Full-time, Fixed term contract **Salary**: $15.50-$30.00 per hour Schedule: - Monday to Friday Ability to commute/relocate: - Mississauga, ON: reliably...

  • Administrative Officer

    4 weeks ago

    Mississauga, Canada Softech IT Solutions Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Administer policies and procedures related to the release of records in processing requests under...

  • Administrative Officer

    4 weeks ago

    Mississauga, Canada Megamind IT Solutions Limited Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Clerk/broker Pay Coordinator

    1 month ago

    Mississauga, Canada Wesbell Logistics Full time

    Position: Administrative Clerk/Broker Pay Coordinator Location: Mississauga, ON Wesbell is seeking an Administrative Clerk/Broker Pay Coordinator to support our Operations and Accounting departments. **Specific Duties and Responsibilities Include** 1. Maintain office services by organizing office operations and procedures 2. Processing and Auditing...

  • administrative officer

    4 weeks ago

    Mississauga, Canada Professional IT Experts Inc Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metAdminister policies and procedures related to the release of records in processing requests under government access to...

  • administrative officer

    4 weeks ago

    Mississauga, Canada Megamind IT Solutions Limited Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the...

  • administrative officer

    4 weeks ago

    Mississauga, Canada Professional IT Experts Inc Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metAdminister policies and procedures related to the release of records in processing requests under government access to information and privacy...

  • Administrative Officer

    3 weeks ago

    Mississauga, Canada GN IT & Management Solutions Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • administrative coordinator

    1 week ago

    Mississauga, Canada ADM DAIRY INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and...

  • Sales Coordinator/administrator

    1 month ago

    Mississauga, Canada Brandt Full time

    Brandt is currently seeking a Sales Coordinator for our Mississauga Construction & Forestry location. This position is responsible for providing support and coordinating the functions of the sales department. Duties & Responsibilities - New & Used Construction machines and attachment inventory control - Administration of sales invoices to customers and...