Admin Assistant

1 month ago

Toronto, Canada North York General Hospital Full time

IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.

As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required) from the Ontario Ministry of Health website or other authorized source. An individual is fully vaccinated if they have provided proof of vaccination in the form of a receipt from COVaxON (the Ministry’s provincial system for COVID-19 vaccination information) and 14 days have elapsed from the final dose. In the event that you are unable to be vaccinated as a result of a ground protected under the Human Rights Code, you may submit a written explanation of the ground and any supporting documentation to determine if you are exempt from this requirement.

Position Summary

Admin Assistant, Occupational Health
Performs as an administrative assistant, manages secretarial and office duties within a developing Occupational Health, Safety and Wellness Department. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

On a practical level, you will

Functions as an integral part of the Occupational Health, Safety and Wellness Team within North York General Hospital.
Establishes and manages the office in conjunction with the department leadership .
Performs reception/public relations’ functions in response to calls to/from Hospital personnel and volunteers across all sites.
Maintains current databases, policies and procedures, activity logs and correlation of daily reporting
Assists with other functions as indicated by program needs, e.g. minutes taking
Provides clerical assistance to organize and manage Physicians appointments/requirements as they arise
Complies and disseminates material/documents related to Occupational Health, Safety and Wellness Department.
Ensures confidentiality of telephone communications and office files
Organizes conferences and meetings (accommodation, catering, advertisement, registration, travel arrangements, and associated financing).
Works collaboratively with partner departments or professional groups in educational events when appropriate and as requested by the department leadership
Ensures payroll, invoices, expenses pertaining to Occupational Health, Safety & Wellness are organized and brought forward for payment

Qualifications

College Diploma or equivalent required
Minimum 3 years relevant administrative assistant experience preferred
Accurate and efficient keyboarding skills.
Knowledge of computer software e.g. Word, Excel, Power Point, Access, Parklane, Sharepoint, E-Learning Software
Working knowledge of Individual and Team environments.
Good knowledge of medical terminology
Understanding of general Occupational Health and Safety policies/legislation and how they relate to employees, including disability management processes.
Ability to perform word processing, spread sheet creation, database creation and maintenance, web/internet search
Ability to understand and apply Hospital policy, Privacy Legislation and other guidelines and legislation as required
Excellent oral and written communication skills
Strong team player
Excellent organizational, priority setting and time management skills
Proven ability to resolve conflict and problem solve
Ability to maintain pleasant and professional manner while dealing with multiple and competing work priorities
Excellent organizational, prioritization and problem solving skills
Ability to adapt and be flexible in response to program development needs
Excellent interpersonal skills

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Full Time Regular position, 8-hour shifts, days shifts in Occupational Health. We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca
#INDO

FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.

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