Admin Assistant

3 weeks ago

Toronto, Canada ALSTOM Full time

Req ID:409842

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

**Purpose**: Provide administrative support to the Company Nurse and HR. Support in preparing documents, follow-up calls, and progress reports and preparing and managing employee files. Manage departmental database and filing structure

**Roles and Responsibilities**:

- Provide support to the Nurse & HR team in their functions to prepare reports, records of meetings and or calls, and any related administrative tasks
- Execute different required processes for the function related to new employees' onboarding and employee departure, manage computer requests and access, and assist employees with the preparation of return to work. Also, manage departmental document control and archiving.
- Reviews messages and transfer messages to Nurse and employee information for follow-up.
- Answer all general information requests for the department, organize meetings, follow up and request participation as required.
- Manage all approvals and arrangements for employees and consultants.
- You have a Bachelor’s Degree
- Desirably a College degree in Business Admin
- You have 2+ years of administrative experience supporting a manager.
- Demonstrated experience managing admin operational duties in a fast-paced, complex environment for crucial management personnel such as a dept head.
- You are someone who sees this position as an opportunity to grow within a large corp where attitude and drive can open countless new opportunities.
- Utmost ethical behavior.
- Advanced knowledge, capabilities, and use of Microsoft Word, Excel, PowerPoint, Outlook, Teams Etc.
- Strong verbal and written communication skills. Positive attitude. Highly focused. Ability to adapt to changing situations quickly.
- You are highly organized, can multitask, and juggle calendars, travel arrangements, and schedules on the fly.
- Self-motivated, driven, and willing to take on challenges and get out of their comfort zone.
- You can be assertive with others when necessary and push back if necessary.
- Willingness to take on new responsibilities and tasks, work outside the typical boundaries of an admin position and work independently.
- Attention to detail, highly efficient, proven problem-solving skills, and resourcefulness.
- You must be able to have fun at work.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

**Equal opportunity statement**:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

**Job Type**:Internship/Apprenticeship

**Job Segment**:Administrative Assistant, Intern, Document Control, Database, Administrative, Entry Level, Technology

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