Contract Admin Assistant

2 weeks ago


Toronto, Canada The Neighbourhood Group Full time

**The Neighbourhood Group (TNG) is a multi-service agency that includes Central Neighbourhood House, Neighbourhood Link Support Services and St. Stephen’s Community House**
- JOB OPPORTUNITY Job# TNG2023-219

**POSITION TITLE**:Contract Admin Assistant - Housing
**DEPARTMENT**:Housing **STATUS**:Contract Full-Time, CUPE 7797

**# HRS / WEEK**:35 **CONTRACT DATES**:December 1, 2023, for 3 months or the return of the incumbent

**REPORT TO**:Senior Property Manager **HOURLY RATE**:$22.65

**GENERAL DESCRIPTION**:The Admin Assistant - Housing, will work out of the Neighbourhood Group’s housing sites and will assist the Housing team with the coordination of maintenance for tenants, distributing and collecting work orders and other administrative duties. Duties include but are not limited to: filing, preparing notices and other documents, distributing material, and operating office equipment. The Admin Assistant - Housing will also assist the Housing Teams with all clerical duties.
The position will report to the Senior Property Manager and is part of **CUPE LOCAL 7797.** Scheduled hours of work will not exceed 35 per week and could include evenings and weekends.

**MAJOR DUTIES**:

- First point of contact for tenants, visitors and contractors at Housing sites.
- Answer and transfer incoming telephone calls and take messages. Provide telephone assistance to tenants.
- Prepare and maintain office files, including tenant records.
- Prepare correspondence, memos, reports, and other documentation.
- Schedule lease signing with prospective tenants, and record the delivery of keys.
- Ensure appropriate notices regarding rent arrears, pest treatment and notice of entry are promptly delivered as directed by the Senior Property Manager and Property Manager
- Annually update tenant leases, in consultation with the Senior Property Manager and Property Manager.
- Distribute and collect work orders for Maintenance staff.
- Assist with the coordination of and recording pest control measures.
- Work with the maintenance staff to schedule maintenance, maintain building records, reports, work orders, notices, tenant key packages under the direction of the Senior Property Manager and Property Manager.
- Provide administrative support to staff, including but not limited to arranging for couriers, input of reports/other data, reference checks, scheduling meetings, filing, etc.
- Maintain client confidentiality and adhere to the Neighbourhood Group and Home’s policies and procedures,

**REQUIREMENTS & QUALIFICATIONS**:

- 2 or more years’ professional experience in an administrative role.
- Knowledge of the Residential Tenancy Act.
- Working knowledge of HMWorx database would be an asset.
- Able to work with irate and abusive persons while maintaining the ability to provide service in a calm, respectful manner.
- Sensitivity to, and respect for diverse client populations.
- Demonstrated ability to perform clerical tasks with attention to detail.
- Competence in the use of office equipment.
- Good communication skills, both oral and written.
- Good interpersonal and organizational skills and a pleasant telephone manner.
- Ability to work independently with mínimal supervision in a fast-paced environment.
- Ability and willingness to work from different sites.
- Attend trainings as required
- Preparedness to experience occasional exposure to filth and contagious disease, as well as irate and abusive persons.

**Salary**: $22.65 per hour

Application question(s):

- Do you have knowledge of the Residential Tenancy Act?

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person


  • Admin Assistant

    Found in: beBee jobs CA - 2 weeks ago


    Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant - Physician, Pediatric Clinic Admin (Job ID: 4352)This part-time Administrative Assistant position in the Pediatric Department will be primarily responsible for medical education coordination This includes coordinating scheduling and onboarding of medical students, clerks, residents and fellows in the Pediatric department. Duties and...

  • Admin Assistant

    3 days ago


    Toronto, Canada ALSTOM Full time

    Req ID:431331 Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility...

  • Admin Assistant

    Found in: beBee jobs CA - 2 weeks ago


    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant - Physician, Pediatric Clinic Admin (Job ID: 4259)This unique role in the Pediatric department combines a part-time Administrative Assistant position and a part-time Medical Education Coordinator position. The primary role of the Administrative Assistant includes performing a broad range of essential administrative, secretarial and business...

  • TIBCO Mft Admin

    7 days ago


    Toronto, Canada Compest Solutions Inc Full time

    **TIBCO MFT ADMIN** (Should have both TIBCO AND MFT hands on experience. This is an Admin specific role. Please do not submit developer profiles) **Client: Bank domain** 3 days mandatory at Toronto 15 Years of Experience **Rate CAD$65/hr. on Inc** **TIBCO MFT ADMIN** **( Should have both TIBCO AND MFT hands on experience. This is an Admin specific role....

  • TIBCO Mft Admin

    5 days ago


    Toronto, Canada Compest Solutions Inc Full time

    **TIBCO MFT ADMIN** (Should have both TIBCO AND MFT hands on experience. This is an Admin specific role. Developer profiles are not accepted) **Client: Bank domain** 3 days mandatory at Toronto **Compest Solutions** **Inc** **D: 647-660-7562** **Job Type**: Temporary Contract length: 12 months **Salary**: $60.00-$65.00 per hour Schedule: - 8 hour...

  • Admin Assistant

    Found in: beBee jobs CA - 2 weeks ago


    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant - Physician (Clinical Services) MHS (Job ID: 4126)Unity Health Toronto, comprised of Providence Healthcare, St. Joseph's Health Centre and St. Michael's Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning...

  • Network Admin

    5 days ago


    Toronto, Canada Atlantis IT group Full time

    **Network Admin** **Montreal, QC** **Long Term Contract** **Client needs a Network Admin who have exp. **configuring / troubleshooting the enterprise networks (OEMs - Cisco/Juniper).** Excellent network administration and troubleshooting skills. Good Understanding and troubleshooting skills of TCP/IP, Switching &Routing protocols, MPLS, Load...

  • Admin Assistant Department Trauma

    Found in: beBee S CA - 2 weeks ago


    Toronto, Canada Providence Health Care Full time

    Admin Assistant Department Trauma & Neurosurgery Admin (Job ID: 4350)DESCRIPTION:One of two Administrative Assistant for the Neurovascular program formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to the Neurovascular team. The Administrative Assistant coordinates daily activities of the for...

  • Cloudera Hadoop Admin

    3 weeks ago


    Toronto, Canada AlphaForce Technology Solutions Full time

    Role: Cloudera Hadoop Admin Location: Ontario, Canada (Hybrid) Cloudera Hadoop Admin JD: - 10+ years in Hadoop administration - Strong experience in administration of large & complex Cloudera Hadoop environments - Certification in Cloudera Hadoop administration - Strong performance optimization skills with large Hadoop clusters - Experience in On-call...


  • Toronto, Canada St. Michael's Hospital Full time

    The Multiple Sclerosis (MS) Clinic is part of the Mobility Program at St. Michael’s Hospital. In addition to its primary focus on the diagnosis and treatment of patients living with MS, the clinic is home to numerous research studies led by innovative clinician scientist staff. The primary role of the Admin Assistant - Physician is to provide clinical and...

  • Camp Admin

    2 days ago


    Toronto, Canada Elite Camps Full time

    The Camp Admin interacts daily with athletes, staff, and camp parents. They Camp Admin plays a criticial role in ensuring the camp runs smoothly and successfully everyday. Responsibilities will vary and include but are not limited to: - Weekly camp setup and take-down/move - Manage tuck shop: place orders, stock shop, sell product - Print and distribute...

  • Admin Assistant Physician Neurophysiology

    Found in: beBee S CA - 1 week ago


    Toronto, Canada St Michael's hospital Full time

    Admin Assistant Physician Neurophysiology (Job ID: 4386)The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordinates daily activities of the physician's office/clinic and ensures smooth...

  • Admin Assistant Physician Neurophysiology

    Found in: beBee jobs CA - 1 week ago


    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant Physician Neurophysiology (Job ID: 4386)The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordinates daily activities of the physician's office/clinic and ensures smooth...

  • Admin Assistant

    4 days ago


    Toronto, Canada TD Bank Full time

    **TD Description** Stay current and competitive. Carve out a career for yourself. Grow with us. **Department Overview** The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive...

  • Admin Assistant

    3 days ago


    Toronto, Canada TD Bank Full time

    **TD Description** Stay current and competitive. Carve out a career for yourself. Grow with us. **Department Overview** The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive...

  • Admin Assistant Department Trauma

    Found in: beBee jobs CA - 2 weeks ago


    Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant Department Trauma & Neurosurgery Admin (Job ID: 4350)DESCRIPTION:One of two Administrative Assistant for the Neurovascular program formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to the Neurovascular team. The Administrative Assistant coordinates daily activities of the for...

  • Sites Admin

    5 days ago


    Toronto, Canada DriverCheck Inc. Full time

    **Position**: Sites Admin **Hours**: Monday to Friday; 8:30am-5:00pm **Type**:Full-Time; Fixed-Term 6 months contract **Location**: Remote **What we offer**: - ** FAMILY** focused culture - Excellent Training Program - Supportive continuous learning environment - Competitive Wage **Primary duties and responsibilities**: - Responsible for handling all...

  • Admin Assistant

    Found in: beBee jobs CA - 7 days ago


    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant - Director Emergency Department (Job ID: 4290)The primary role of the Administrative Assistant is to conduct the business support functions of the office of the Sr. Clinical Program Director of the Emergency Care Program. This includes providing administrative, organizational, project coordination, and secretarial support to the Sr. Clinical...


  • Toronto, Canada St. Michael's Hospital Full time

    The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day administrative support to a physician, or group of physicians for the Division of Cardiology. The Administrative Assistant coordinates daily activities of the physician’s academic office and coordinates with Clinical admin staff to ensure smooth...


  • Toronto, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full time

    **LOYALTY REPRESENTATIVE (ADMIN) INTERN** **Internship** **Advancement - Loyalty & Engagement** TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell Lightbox. Our mission:...