Strategic Sourcing Coordinator

Req ID: 190248 
Department/Program: Procurement, Supply Chain & Strategic Sourcing 
Location: Halifax  
Type of Employment: Permanent Hourly FT (100% FTE)  x 2 position(s)
 Start Date: 10/30/2024
Union Status: Non-union, Management/Non Union Bargaining Unit
Compensation: $33.1377 - $41.4223 /hour
Closing Date:  (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

Reporting to the Manager of Contracts and Procurement, the Strategic Sourcing Coordinator supports the delivery of a comprehensive integrated supply chain service for the IWK Health Centre (IWK) ensuring an alignment between strategic and operational planning and excellence in client relations. This role is responsible to organize and synchronize the activities of various procurement functions within IWK. The Strategic Sourcing Coordinator will develop strategies to resolve issues in a timely manner while dealing with a variety of enquiries from department stakeholders. This position will be dealing with multi-site, multi-disciplinary, provincially or regionally focused procurement protocols and effectively manage multiple overlapping short and long-term priorities, without losing sight of day to day operational needs.

This role is responsible for procurement contracts oversight from creation to amendments as applicable, for both clinical and non-clinical commodities. The Strategic Sourcing Coordinator will facilitate the public tendering process as the Procurement Lead with the Internal Services Department (ISD), Province of Nova Scotia and the internal stakeholders. The Strategic Sourcing Coordinator is also responsible for providing procurement quality control, reviewing and auditing of contract files. Specific Accountabilities include but are not limited to:

•    Preparing and executing complex types of bid documents, including Supply Arrangements (SAs), Requests for Standing Offers (RFSOs) and Requests for Proposals (RFPs).
•    Responsible for coordination of all Capital Equipment purchases for the Health Centre
•    Leading multiple strategic sourcing initiatives across the IWK, driving cost savings and process efficiencies
•    Negotiating contracts in conjunction with internal and external clients and vendors

75 hours biweekly, Monday – Friday

•    Undergraduate degree in a related field is required (Bachelor’s Degree in Commerce or Business preferred). A combination of equivalent education and experience may be considered.
•    Minimum three (3) years' experience clinical procurement or five (5) years of procurement experience is required
•    Experience with procurement process is required
•    Demonstrated experience working with the SAP system or other equivalent ERP systems.
•    Working knowledge of Microsoft Office, specifically Excel (testing may be conducted on candidates)
•    Demonstrates current knowledge of relevant trade agreements and policies that are defined under the Nova Scotia government procurement guidelines (testing may be conducted on candidates)
•    Experience in procuring clinical commodities is an asset
•    Experience in procuring commodities for large scale projects is an asset
•    Recognized Professional Supply Chain Designation (CPP/SCMP or P.Log), Project management professional (PMP) certification and LEAN certification is an asset
•    Change management certification is an asset
•    Experience working in healthcare environments an asset
•    Contract management is an asset
•    Demonstrated ability to meet deadlines and achieve results
•    Strong management, problem identification and resolution skills
•    Possesses excellent communication and interpersonal skills
•    Ability to manage multiple priorities and strict deadlines
•    The ability to negotiate with vendors and other significant parties is required
•    Proven team player with excellent communication and interpersonal skills is required
•    Demonstrated ability to respectfully work with a variety of inter-professional team members required
•    High degree of initiative, diligence, attention to detail, and self-discipline/focus
•    Commitment to continual learning and willing to share knowledge and support the development of co-workers
•    Demonstrated commitment to Family Centred Care is required
•    Excellent in planning, multi-tasking, organizational and prioritization skills is required
•    Communicates effectively, builds effective relationships, promotes cross-functional teams, seeks win/win outcomes
•    Competencies in other languages an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union  bargaining  unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.