Suggested Ordering Manager

JOB DESCRIPTION

Job Summary :

The Suggested Ordering Manager works closely with the Business Unit Merchandising team. This position demonstrates the ability to manage inventory levels and optimize stock control processes within the system. This role also works closely with site level to ensure appropriate order flow, troubleshooting ordering and inventory challenges along with planogram system maintenance. The Suggested Ordering Manager should have excellent organizational and communication skills and the ability to multitask in a fast-paced environment.

Essential Functions:

Ensures accuracy of the PDI SA Suggested Ordering tool and store orders by ensuring the correct POGs and SKUs are actively assigned to each store in the tool. Creates surveys and maintains these surveys for the collection of Site POG Attributes. Creates import spreadsheets to load the updated POG/Store Layouts when changes occur.

Learn and train the usage of the PDI Focal Point reporting system to help support the Operations and Marketing departments.

Analyzes site by site information pertaining to the accuracy of the sets assigned.

Trains the Operations and Marketing team on how to use the SA Suggested Order tool for ordering, scan audits and sales forecast event adjustments (Event Forecasts). Trains end users on how to trouble shoot ordering issues. Investigates site Day on Hand (Safety Stock) issues and makes recommendations of change to better facilitate the goal of being in stock with the correct quantity of product at the correct time.

Maintains delivery schedules in the tool for Wholesaler, and DSD suppliers for each site.

Maintains scan audit calendar and reports on compliance. Provides support on how to optimize scan audit process to help make it easier at store level. Maintains PDI Alerts & Notifications settings in the tool for Operations involving Scan Audits, Order Creation, On Hand Anomalies (Zero on Hand, Negative on Hand), Suggested Ordering Compliance reporting and Days on Hand Inventory. Supports Operations and Marketing for any non PDI Suggested Ordering tool systems. Systems like the Circle K Smart Handheld.

Supports Operations and Marketing for Wholesaler Reclamation events to ensure proper procedures are followed for changes to the Suggested Ordering tool.

Coordinates the implementation of new items the company will sell as well as the removing of old/discontinued items from the system. Maintains POG changes, POG order ability settings and PBOE setup with Price Book. Research Price Book issues involving the Suggested Order tool.

Works well with all levels of the company including Site Managers, District Managers, and RDO’s to make the automated ordering system work to its maximum efficiency. Supports Scan Audit compliance for accurate hand inventory amounts.

Creates and Maintains Sales Forecast Events from input from Operations and Marketing to help maximize sales for these events. Sales Forecast Events are holidays, local events, and/or promotions.

Work with the Senior Director of Replenishment and Distribution along with PDI to make enhancements for the Suggested Ordering Tool and Focal Point report creation.

Looks for opportunities to improve the process, performance, and accuracy of all PDI SA Suggested Ordering Tool related activities.

Works with Business Unit and other Suggested Ordering Managers to expand SA Suggested Ordering tool usage for Food Service, Supplies, and DSD categories.

Reviews overall and by category Days on Hand reporting to help optimize working capital inventory. The SA Suggested Ordering Manager is the expert for the BU (Business Unit) in this core area.

Contributes to team effort by accomplishing related results as needed. Supports Operations and Marketing for Wholesaler Return events to ensure proper procedures are followed for changes to the Suggested Ordering tool. Other duties as assigned or deemed necessary.

Maintain professional and technical knowledge by attending educational workshops; reading professional publications, establishing personal networks; or participating in professional societies.

Contributes to team effort by accomplishing determined Financial and Key Result Area targets pursuant to Company Plan guidelines.

Qualifications

Bachelor’s degree in business or related field preferred. Other combinations of job-related experience and education that meet the requirements may be substituted.

Five to seven years of experience or more preferred, including at least three years of management responsibility.

Must be able to travel locally as needed.

Must possess a Driver’s License and the ability to drive to multiple store locations.

Must have a working knowledge of PDI Enterprise software including Focal Point and store level PDI Store Assistant.

Must be Proficient in MS Outlook, Excel, PowerPoint, and Word General supply chain knowledge & understanding.

Must possess strong analytical skills, the ability to manage multiple tasks, and strong attention to detail.

Excellent communication and customer service skills.

Must always maintain a positive team attitude and professional demeanor. Must be able to perform the essential duties and responsibilities as described above.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Complete physical activity inventory of the position includes:

Sit for extended periods of time

Operate computer keyboard and mouse for data entry

View computer monitor

Hear and speak via telephone

Reach forward and/or overhead

Occasionally lift up to 20 pounds

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working conditions inventory of the position includes:

The noise level in the work environment is usually moderate at a normal range.

The lighting will include natural light from the outside and fluorescent lighting throughout the work areas.

Work with minimum direction and periodic supervision.

THE ABOVE STATEMENTS REFLECT THE GENERAL QUALIFICATIONS / DUTIES AND /OR RESPONSIBILITIES NECESSARY TO IDENTIFY THE JOB AND ARE NOT NECESSARILY INTENDED TO SET FORTH ALL OF THE SPECIFIC REQUIREMENTS OF THE JOB.

NOTE: This Job Description may change periodically as required by business necessity, with or without advance notice to employees.

Circle K values diversity in the workplace and encourages applications from the following designated groups: women, aboriginal peoples, persons with disabilities and members of visible minorities. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations are available on request in all aspects of the selection process.
 

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