Office Coordinator
4 weeks ago
Office Coordinator (Clerical Assistant), School for the Arts/Administrative Support Group
The College of Arts and Science includes 18 departments that span the natural and physical sciences, the social sciences, and the humanities; the college is also home to the School for the Arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen buildings across campus. The college has approximately 300 faculty, 150 staff, and 9,000 students, with annual expenditures of nearly $100-M across more than 2,000 funds. The Administrative Support Group (ASG) provides clerical and administrative support in the areas of finance, graduate support, collegial processes, faculty recruitment, sessional postings, and other specific duties for academic units and programs in the College of Arts and Science.
The School for the Arts brings together the programming for art and art history, drama, and music into a single academic unit.
Primary Purpose: To provide clerical and administrative support to the School for the Arts, College of Arts and Science, and to the director of the school.
Nature of Work: Reporting to the ASG Manager, and as a member of the ASG, this position provides clerical and administrative support for the school and for its director. The work is diverse in nature and requires a good understanding of a variety of administrative tasks. The position exercises decision-making in accordance with established policies and procedures. The position establishes and maintains professional working relationships with a diverse group including students, staff, instructors, the University community and various stakeholders. All work is carried out in adherence with established College of Arts and Science policies and procedures.
Typical Duties or Accountabilities:
Responsible for day-to-day clerical and administrative support to the school and its director, including:
Providing general reception and clerical duties including responding to telephone and email inquiries, and to walk-in traffic; Effectively coordinating school-specific activities and projects, including support for event logistics (coordinating catering and other details, arranging for student assistant support as needed, and managing ticket sites, such as Eventbrite); Assisting in the preparation of annual salary reviews and CV updates; Provides support for collegial process (renewal of probation, tenure, promotion, sabbaticals, etc.).; Providing support for the school’s faculty committee; Coordinating recruitment of faculty; Coordinating visiting professors and visiting scholars; Maintaining internal databases and filing systems; Managing 25Live room bookings; Distributing mail; Coordinating publicity for the school, including designing/formatting the school’s newsletter, managing social media posts, posters and other print and digital publicity materials; and, maintaining the school’s website; Maintaining school college directory listings; Coordinating and processing financial transactions for faculty and the school, as well as processing payments for guest artists/lecturers, external service providers, and on-campus facilities, among others. Coordinating travel and accommodation for out-of-town guests; Other duties as assigned by the Manager of the ASG and the Director of the school where appropriate.This position is a liaison between the school and the Administrative Support Group in the College of Arts and Science, and routinely shares work as appropriate with members of that group. As part of the Administrative Support Group, this position provides clerical and administrative support to the school and its director while remaining an integral part of the central unit. This position supports other departments in the College of Arts and Science, providing coverage and relief, as assigned by the Manager of the ASG.
Education: Completion of Grade 12 and the successful completion of an administrative assistant course through a recognized business college. An equivalent combination of education and experience may be considered. Significant post-secondary arts training would be a definite asset. Knowledge, understanding, and acquired work experience in an office and university setting are also assets.
Experience: Three to five years of office experience is required, preferably in a university or arts institution setting. Background in the fine arts would be a definite asset, as would knowledge of College of Arts and Science and University of Saskatchewan policies and procedures.
Skills: Demonstrated strong organizational, time management, and relationship building skills; proven ability to work in a high volume setting and manage multiple projects with competing demands and deadlines; ability to maintain meticulous attention to detail and ensure accuracy; demonstrated professional maturity, judgment and decisiveness; ability to be self-directed and take initiative; ability to work independently as well as collaboratively; effective interpersonal and communication skills, both written and verbal; proven ability to handle interaction with tact, diplomacy and intercultural sensitivity and to maintain confidentiality; proven ability to coordinate projects; demonstrated ability to interact effectively with internal and external stakeholders; and demonstrated strong computer skills including keyboarding and proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PAWS, Eventbrite, QR codes, and other systems. Experience with Banner and JIRA would be considered an asset.
-
Office Coordinator
5 months ago
Saskatoon, Canada Inland Steel Products Ltd Full timeJoin Inland Steel Products as our Office Coordinator and Revolutionize the Scrap Recycling Industry As our Office Coordinator you will play a crucial role in ensuring a welcoming family-like environment for our customers and coordinating between departments internally. Your exceptional organizational ability, customer service skills and dedication to...
-
Office Coordinator
1 week ago
Saskatoon, Saskatchewan, Canada Sarita Food Wholesale Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Sarita Food Wholesale. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management team, including...
-
Office Coordinator
1 week ago
Saskatoon, Saskatchewan, Canada Sarita Food Wholesale Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Sarita Food Wholesale. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management team, including...
-
Office Coordinator
2 weeks ago
Saskatoon, Saskatchewan, Canada Markline Transport Ltd. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Markline Transport Ltd. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management team, including...
-
Office Coordinator
6 days ago
Saskatoon, Saskatchewan, Canada Markline Transport Ltd. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Markline Transport Ltd. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management team, including...
-
Office Coordinator
1 week ago
Saskatoon, Saskatchewan, Canada Sam Transport Services Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Sam Transport Services Inc. as an Office Administrator.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the management team, including preparing reports, manuals, and correspondence.Office Operations: Coordinate and plan for...
-
Office Coordinator
1 week ago
Saskatoon, Saskatchewan, Canada Sam Transport Services Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Sam Transport Services Inc. as an Office Administrator.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the management team, including preparing reports, manuals, and correspondence.Office Operations: Coordinate and plan for...
-
Office Coordinator
3 months ago
Saskatoon, Canada Urban Systems Full time**About the Opportunity** Our Saskatoon branch is looking to add an enthusiastic Office Coordinator to help support our growing office. Do you like a variety of tasks throughout your day? Are you able to pivot in the face of changing priorities? If organization is your mainstay, you are energized by working in a collaborative environment, and you have a...
-
Office Coordinator
6 days ago
Saskatoon, Saskatchewan, Canada Sarita Food Wholesale Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Sarita Food Wholesale. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management team, including...
-
Office Coordinator
6 days ago
Saskatoon, Saskatchewan, Canada Sarita Food Wholesale Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Sarita Food Wholesale. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management team, including...
-
Office Coordinator
4 weeks ago
Saskatoon, Saskatchewan, Canada CB Canada Full timeOffice Coordinator - CB CanadaWe are seeking a Junior Office Coordinator for a temporary position. This role is essential in providing administrative support and ensuring smooth operations within the office.Key Responsibilities:Welcome all guests to the office with a courteous and professional demeanor, ensuring a positive representation of the...
-
Office Coordinator
4 weeks ago
Saskatoon, Saskatchewan, Canada Ventona Transport Ltd Full timeOffice Coordinator Job DescriptionType: Permanent PositionLanguage: EnglishHours: Full-time, 40 hours per weekEducation: High School Diploma or equivalentExperience: 1-2 years in a similar roleKey ResponsibilitiesOversee the distribution of mail and office materialsDevelop and enforce office policies and proceduresDocument meeting notes and action...
-
Office Coordinator
1 week ago
Saskatoon, Saskatchewan, Canada M & H Trucking Ltd. Full timeAbout M & H Trucking Ltd.We are a transportation company seeking a highly organized and detail-oriented individual to join our team as an Office Administrator.Key ResponsibilitiesImplement new administrative procedures to improve efficiency and productivity.Review and evaluate existing administrative procedures to ensure they are effective and...
-
Office Coordinator
1 week ago
Saskatoon, Saskatchewan, Canada M & H Trucking Ltd. Full timeAbout M & H Trucking Ltd.We are a transportation company seeking a highly organized and detail-oriented individual to join our team as an Office Administrator.Key ResponsibilitiesImplement new administrative procedures to improve efficiency and productivity.Review and evaluate existing administrative procedures to ensure they are effective and...
-
Office Coordinator
1 week ago
Saskatoon, Saskatchewan, Canada M & H Trucking Ltd. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at M & H Trucking Ltd. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative SupportProvide administrative support to the management team, including...
-
Office Coordinator
1 week ago
Saskatoon, Saskatchewan, Canada M & H Trucking Ltd. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at M & H Trucking Ltd. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative SupportProvide administrative support to the management team, including...
-
Office Coordinator
4 weeks ago
Saskatoon, Saskatchewan, Canada SDH Stucco Full timePosition OverviewAs an Office Coordinator at SDH Stucco, you will play a vital role in ensuring the smooth operation of our administrative functions. Your organizational skills and attention to detail will be essential in supporting our team and enhancing productivity.QualificationsEducation: Secondary (high) school graduation certificateExperience: 1 to...
-
Office Coordinator
5 days ago
Saskatoon, Saskatchewan, Canada M & H Trucking Ltd. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at M & H Trucking Ltd. as an Office Administrator.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the management team, including implementing new procedures, reviewing and evaluating existing ones, and delegating tasks to...
-
Office Coordinator
5 days ago
Saskatoon, Saskatchewan, Canada M & H Trucking Ltd. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at M & H Trucking Ltd. as an Office Administrator.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the management team, including implementing new procedures, reviewing and evaluating existing ones, and delegating tasks to...
-
Office Coordinator
4 weeks ago
Saskatoon, Saskatchewan, Canada Ventona Transport Ltd Full timeOffice Coordinator Job DescriptionType of Employment: PermanentLanguage Requirement: EnglishWork Hours: 40 hours per weekEducational Qualification: Secondary (high) school graduation certificateRequired Experience: 1-2 yearsKey ResponsibilitiesOversee mail and material managementDevelop and enforce office policies and proceduresDocument meeting notes and...
