Administrative Assistant

2 weeks ago

Oshawa, Canada Durham College Full time
About Durham College:

Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce.

A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design.

Our modern campuses in Oshawa and Whitby offer 145 programs – including six honours bachelor’s degrees and nine apprenticeship programs – to more than 13,700 full-time post-secondary and 2,300 apprenticeship students. In addition, more than 14,600 students participate in professional and part-time learning. More than 110,500 alumni represent the college, both locally and around the world.
A forward-looking organization committed to collaboration, innovation and sustainability, Durham College is ranked annually as one of the GTA’s Top 100 employers and one of Canada’s Greenest Employers and has been recognized as a Top 50 Research College in Canada, 10 times. DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

POSITION INFORMATION:
Full-time Support Staff Position Opportunity 
Payband: E; Starting Rate: $27.81; Four Year Rate: $32.24
Department: Faculty of Science, Engineering and Information Technology
Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:30 am – 4:30 pm)
Reporting To: Manager, Faculty of Science, Engineering and Information Technology
Campus Location: Oshawa

DUTIES AND RESPONSIBILITIES:

The primary function of this position is to provide secretarial support for the Faculty of Science, Engineering and Information Technology and the Executive Dean. The incumbent also provides Student Success support as needed.

·Performs reception/clerical duties both in person, by telephone and e-mail, takes messages, arranges appointments as necessary, responds to a variety of inquiries from students, staff, other departments and the general public, sorts and delivers incoming mail, scans documents and sends faxes.

· Provides support services to the Executive Dean and Associate Dean including preparing and processing large volumes of work including correspondence, reports, subject outlines, program guides, tests and examinations.

· Assists the Administrative Coordinators and Student Advisors as needed.

·Maintains a variety of records such as purchase requisitions, timetables, expense reports, student records, subject outlines, and exams and establishes and maintains office systems and routines.

· Arranges, attends meetings and records minutes.

· Inputs and obtains various student and other data reports and purchase requisitions in Banner system.

· Orders office and classroom supplies as needed.

· Student support duties, which include assisting the Student Advisor in conducting student audits, helping with the preparation of student welcome packages and student orientation.

· Other duties as assigned

QUALIFICATIONS: 

1.A minimum of a two-year diploma in Office Administration.

2.A minimum of three (3) years work experience in an office environment. 

3.Proficiency and background in the use of Banner would be an asset.

4.Advanced Microsoft Office skills including Word, Excel, Access, Outlook, and PowerPoint.

5.Excellent organizational, analytical and time management skills.

6.Excellent written, verbal communication skills.

7.Ability to work independently as well as working effectively in a team



Required Skills

Payband: E; Starting Rate: $27.81; Four Year Rate: $32.24



Required Experience

Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:30 am – 4:30 pm)

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes on May 8, 2024. Competition number SS24-45.

 

Payband: E; Starting Rate: $27.81; Four Year Rate: $32.24

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