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Executive Assistant

3 months ago

Mississauga, Canada 1200 Merge Healthcare Solutions Inc. (US) Full time

Join a team dedicated to supporting the crucial mission of improving health outcomes.

At Merative, you can apply your skills – and grow new ones – with colleagues who have deep expertise in health and technology. Merative provides data, analytics and software for the health industry. Our clients include providers, health plans, employers, life sciences companies and governments around the world. With industry-leading products and focused innovation, we help customers improve decision-making and performance so that together, we drive real progress in health. Learn more at merative.com

Reporting directly to the General Manager of Merge, the Executive Assistant provides comprehensive support by managing the schedule, facilitating communication, and assisting in decision-making processes. The Executive Assistant will work closely with the GM to ensure their success and the smooth running of senior leadership functions. The ability to prioritize effectively, and a commitment to meeting deadlines are essential. Additionally, this role will support the other members of the senior leadership team on travel arrangements, expenses, and other support as needed.

Responsibilities:

Calendar Management: Manage and prioritize schedules, meetings, and work items across various time zones.

Travel and Expenses: Make travel arrangements and agendas. Complete expense reports in alignment with all company policies, procedures & systems & deadlines. Support other members of senior management, as needed.

Merge Business Meetings: Organize and schedule meetings, prepare and distribute agendas and supporting materials, ensure timely communication and deliverables with the Merge leaders, and manage all logistical arrangements to ensure seamless execution of meetings.

Staff Meetings: Arrange and coordinate offsite meetings, staff meetings, events, and other gatherings.

Communication Management: This includes organizing phone calls and emails, responding to queries, and distributing information. Facilitate communication between the GM and internal/external stakeholders (e.g., local town hall events for employees).

Handle and manage confidential correspondence, ensuring the security and discretion of sensitive information.

Plan employee engagement activities when visiting office locations (i.e. scheduling, organizing catering, working with local team to prepare facilities, key meetings, etc.).

Other duties and special projects as assigned.

Requirements:

Bachelor's degree or commensurate experience required.

5 + years’ experience supporting C-Level executives in a corporate setting.

Proven success in project coordination.

Strong communication and problem-solving skills.

Ability to multi-task, prioritize, have a sense of urgency, and work on many concurrent tasks.

Strong interpersonal & communication skills - verbal & written, ability to communicate with all levels of staff, peers, senior management in multiple time zones and geographies.

Strong knowledge of MS Office, including Outlook, PowerPoint, Excel, Word, and other office automation workflow tools.

Good analytical ability.

Ability to make sound decisions and anticipate situational needs.

Ability to handle confidential materials with appropriate level of discretion.

Open to travel 10-15% as needed.