Executive Assistant

3 days ago

Mississauga, Ontario, Canada SOTI Inc. North America Full time
Executive Assistant to the CEO

SOTI Inc. North America is committed to fostering a culture of innovation and growth, where employees can thrive and make a meaningful impact.

The Executive Assistant to the CEO plays a pivotal role in driving efficiency and productivity within the executive office, supporting the CEO and other senior leaders in their strategic initiatives.

Key Responsibilities:
  • Calendar and Schedule Management

Manage complex calendars for senior leaders, ensuring efficient time management and prioritization of critical meetings.

Proactively anticipate scheduling conflicts and propose alternative solutions while aligning with business priorities.

Coordinate leadership meetings, cross-functional syncs, and strategic offsite events on a global scale.

  • Executive Communication and Stakeholder Coordination

Act as the primary point of contact for the executive leadership team, managing internal and external communications with professionalism and discretion, attention to detail while maintaining confidentiality.

Draft and review executive correspondence, presentations, and reports, ensuring messaging aligns with company goals and branding requirements.

Build strong relationships with key stakeholders across the organization to facilitate smooth communication and follow-up on strategic actions.

  • Project Coordination and Strategic Initiative Support

Collaborate with the executive leadership team on high-priority projects, tracking progress, deadlines, and deliverables.

Assist in the preparation of reports, data analysis, and research that informs decision-making and strategic planning.

Drive cross-functional initiatives, ensuring alignment and timely execution across departments.

  • Operational Efficiency and Process Improvement

Streamline administrative processes for the executive office, identifying opportunities to enhance efficiency and effectiveness.

Implement tools and systems that improve communication, task management, and overall workflow.

Lead the organization and management of executive documents, ensuring easy access to critical information.

  • Event Planning and Leadership Coordination

Plan and execute leadership offsites, town halls, and other key company events, managing logistics, agendas, and follow-ups.

Coordinate travel arrangements for the CEO and other senior leaders as needed, optimizing itineraries for both domestic and international trips.

Ensure seamless execution of events, aligning them with strategic objectives and company culture.

Qualifications:
  • Bachelor's degree in business administration, Communications, or a related field.
  • 5+ years of experience as an Executive Assistant, with experience supporting senior leadership in a high-growth or tech environment.
  • Proven track record of managing complex schedules, multitasking, and adapting to shifting priorities.
  • Exceptional communication skills, both written and verbal, with the ability to tailor messaging for different audiences.
  • High level of professionalism, discretion, and confidentiality in handling sensitive matters.
  • Strong project management and organizational skills, with the ability to manage multiple priorities simultaneously.
  • Proficient in office productivity software, including Microsoft Office Suite, Workday, Salesforce, and other relevant tools.

  • Executive Assistant

    3 weeks ago

    Mississauga, Ontario, Canada JTI Full time

    About JTI JTI-Macdonald Corp. is a leading tobacco company in Canada, established in 1858, with a rich history and a strong presence across the country. With a workforce of approximately 500 employees, our headquarters is located in Mississauga, Ontario, and we have manufacturing facilities in Montreal, Quebec. JTI Canada is a member of Japan Tobacco...

  • Executive Assistant

    6 days ago

    Mississauga, Ontario, Canada Ivan Franko Homes Full time $65,000 - $75,000

    Job DescriptionIvan Franko Homes is seeking a highly skilled and detail-oriented Executive Assistant to support the Chief Executive Officer (CEO) in their daily operations.Key Responsibilities:Act as the primary point of contact for all executive office matters.Monitor and filter phone calls, emails, voicemails, and visitors for the CEO.Research data to...

  • Executive Assistant

    6 days ago

    Mississauga, Ontario, Canada Ivan Franko Homes Full time $65,000 - $75,000

    Job DescriptionIvan Franko Homes is seeking a highly skilled and detail-oriented Executive Assistant to support the Chief Executive Officer (CEO) in their daily operations.Key Responsibilities:Act as the primary point of contact for all executive office matters.Monitor and filter phone calls, emails, voicemails, and visitors for the CEO.Research data to...

  • Executive Assistant

    4 days ago

    Mississauga, Ontario, Canada Ivan Franko Homes Full time

    Job Title: Executive AssistantAt Ivan Franko Homes, we are seeking a highly skilled and experienced Executive Assistant to support our Chief Executive Officer (CEO) in managing their schedule, coordinating travel arrangements, and maximizing the efficiency of their time.Key Responsibilities:Act as the primary point of contact for all executive office...

  • Executive Assistant

    4 days ago

    Mississauga, Ontario, Canada Ivan Franko Homes Full time

    Job Title: Executive AssistantAt Ivan Franko Homes, we are seeking a highly skilled and experienced Executive Assistant to support our Chief Executive Officer (CEO) in managing their schedule, coordinating travel arrangements, and maximizing the efficiency of their time.Key Responsibilities:Act as the primary point of contact for all executive office...

  • Executive Assistant

    5 days ago

    Mississauga, Ontario, Canada Ivan Franko Homes Full time

    Job Title: Executive AssistantAt Ivan Franko Homes, we are seeking a highly skilled and experienced Executive Assistant to support our Chief Executive Officer (CEO) in managing their schedule, coordinating travel arrangements, and maximizing the efficiency of their time.Key Responsibilities:Act as the primary point of contact for all executive office...

  • Executive Assistant

    5 days ago

    Mississauga, Ontario, Canada Ivan Franko Homes Full time

    Job Title: Executive AssistantAt Ivan Franko Homes, we are seeking a highly skilled and experienced Executive Assistant to support our Chief Executive Officer (CEO) in managing their schedule, coordinating travel arrangements, and maximizing the efficiency of their time.Key Responsibilities:Act as the primary point of contact for all executive office...

  • Executive Assistant

    5 days ago

    Mississauga, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto is seeking an Executive Assistant to provide administrative support to the leadership team of the Assistant Dean, Student Wellness, Support and Success. The successful candidate will be responsible for coordinating day-to-day operations, managing calendars, and planning events. This is a full-time, term position...

  • Executive Assistant

    6 days ago

    Mississauga, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto is seeking an Executive Assistant to provide administrative support to the leadership team of the Assistant Dean, Student Wellness, Support and Success. The successful candidate will be responsible for coordinating day-to-day operations, managing calendars, and planning events. This is a full-time, term position...

  • Executive Assistant

    3 days ago

    Mississauga, Ontario, Canada Somewhere Full time

    Executive Assistant OpportunityAt Somewhere, we're seeking a highly skilled and detail-oriented Executive Assistant to join our team. As a key member of our remote operations, you'll provide top-notch administrative support to our clients, helping them streamline their daily operations and maintain efficiency.Key Responsibilities:Manage calendars, schedule...

  • Executive Assistant

    3 days ago

    Mississauga, Ontario, Canada Somewhere Full time

    Executive Assistant OpportunityAt Somewhere, we're seeking a highly skilled and detail-oriented Executive Assistant to join our team. As a key member of our remote operations, you'll provide top-notch administrative support to our clients, helping them streamline their daily operations and maintain efficiency.Key Responsibilities:Manage calendars, schedule...

  • Executive Assistant

    4 days ago

    Mississauga, Ontario, Canada University of Toronto Full time

    About the RoleWe are seeking an experienced Executive Assistant to provide administrative support to the leadership team of the Assistant Dean, Student Wellness, Support and Success. The successful candidate will be responsible for coordinating day-to-day operations, managing calendars, and providing exceptional customer service to students, faculty, and...

  • Executive Assistant

    4 days ago

    Mississauga, Ontario, Canada University of Toronto Full time

    About the RoleWe are seeking an experienced Executive Assistant to provide administrative support to the leadership team of the Assistant Dean, Student Wellness, Support and Success. The successful candidate will be responsible for coordinating day-to-day operations, managing calendars, and providing exceptional customer service to students, faculty, and...

  • Executive Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Ivan Franko Homes Full time

    {"Job Title": "Executive Assistant", "Job Summary": "We are seeking a highly skilled and experienced Executive Assistant to support our CEO in managing their calendar, travel arrangements, and schedule. The ideal candidate will have strong administrative and relationship-building skills, with the ability to work well with a wide variety of internal and...

  • Executive Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Ivan Franko Homes Full time

    {"Job Title": "Executive Assistant", "Job Summary": "We are seeking a highly skilled and experienced Executive Assistant to support our CEO in managing their calendar, travel arrangements, and schedule. The ideal candidate will have strong administrative and relationship-building skills, with the ability to work well with a wide variety of internal and...

  • Executive Assistant

    6 days ago

    Mississauga, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto is seeking an Executive Assistant to provide administrative support to the leadership team of the Assistant Dean, Student Wellness, Support and Success. The successful candidate will be responsible for coordinating day-to-day operations, managing calendars, and planning events. This is a full-time, term position...

  • Executive Assistant

    5 days ago

    Mississauga, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto is seeking an Executive Assistant to provide administrative support to the leadership team of the Assistant Dean, Student Wellness, Support and Success. The successful candidate will be responsible for coordinating day-to-day operations, managing calendars, and planning events. This is a full-time, term position...

  • Executive Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Longevity Achieved Full time

    {"title": "Executive Assistant", "description": "Supporting Our Financial AdvisorsWe are seeking a highly organized and proactive Executive Assistant to support our Financial Advisors. As a key member of our team, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesManage calendars, schedule appointments, and...

  • Executive Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Longevity Achieved Full time

    {"title": "Executive Assistant", "description": "Supporting Our Financial AdvisorsWe are seeking a highly organized and proactive Executive Assistant to support our Financial Advisors. As a key member of our team, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesManage calendars, schedule appointments, and...

  • Executive Assistant

    5 hours ago

    Mississauga, Ontario, Canada Longevity Achieved Full time

    Executive Assistant OpportunityWe are seeking a highly organized and proactive Executive Assistant to support our Financial Advisors at Longevity Achieved. As a key member of our team, you will play a vital role in ensuring the smooth operation of our office and providing exceptional support to our clients.Key Responsibilities:Manage calendars, schedule...