Operations Administrator

7 months ago


Windsor, Canada TRIGO Full time
Overall Purpose of an Operations Administrator

Plan, direct, and coordinate administrative services of site or region; such as records, information management, data entry, and other office support services

Ensuring a high level of customer service for both internal and external customers

Support and contribute to the company Quality Policies and QMS

Reports to

Regional Manager/Site Manager

Responsibilities Client relationship & Business development
  • Provide paper and/or electronic data upon request
  • Data entry into customer portal
  • PO collection and submission
  • Follow up with clients for required documentation
  • Provide client reports as requested by them
Operations
  • Manage employee LOA's and attendance charts
  • Assist with recruiting as necessary
  • Data entry into company portal; data and hours verification
  • Management of Org, Comp Mentee, and Comp Matrix chart
  • Demonstrates commitment to reduce the risk of workplace accidents
  • Must comply with local and company Health & Safety legislation, laws, and policies
Organization & management
  • Ensure timely processing of payroll and invoicing
  • Electronically store all required job documents according to TRIGO filing conventions
  • Manage and upload client communication to client files
  • Purchase site and mission supplies and maintain expense report files
  • Maintain check log, copy and send all incoming checks to Harris Bank for deposit
  • Maintain contract logs including comparing logs to ensure goal of improving percentage of purchase orders received is met
  • Perform audits on all electronic job files to ensure required documents have been stored by all departments
  • Contact and dispatch inspectors to missions when needed
  • Manage monthly safety trackers and Site audit trackers ; ensuring targets are met
Technical
  • Time entry into company portal
  • Ensure hard copy data is filed per ISO standards
  • Verify EPIC entries, balance EPIC entries to Payroll Journals
  • Audit EPIC entries for accuracy
  • Prepare month end KPI report for Manager
  • Prepare monthly Site Ops meeting minutes and upload to system
Other
  • Any other duties as assigned
Knowledge, skills, abilities

Hard skills


Full proficiency in local language

Proficiency in English

Computer skills Microsoft Office (Excel basics), Outlook



Values & attitudes


Global team spirit

Team player

Caring for people

Open-minded

Excellence

Reactive

Resilient to pressure

Rigorous

Customer focus

Client oriented

Reliable & trustworthy

Flexible

Initiative

Autonomous

Innovative

Daring


Work experience

Overall recommendations


  • 2+ years of work experience/ administrative


Education background

Overall recommendations


  • High School diploma or equivalent




  • Windsor, Ontario, Canada Spectrawise Consulting inc Full time

    Spectrawise Consulting inc is seeking an Administrative Operations Specialist to join our team.About UsWe are a dynamic consulting firm dedicated to delivering innovative solutions to our clients. Our work environment is fast-paced and challenging, requiring strong organizational and communication skills.Job DescriptionThis role involves providing...

  • Administrative Officer

    22 hours ago


    Windsor, Ontario, Canada Windsor Dental Centre Full time

    About the Role:Windsor Dental Centre is seeking an experienced Administrative Officer to join our team. This is a fantastic opportunity for someone who enjoys working in a fast-paced environment and takes pride in delivering exceptional administrative support.About You:We are looking for a highly organized and efficient individual with excellent...

  • office administrator

    3 months ago


    Windsor, Canada Elite Canada Security Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksImplement new administrative procedures Review and evaluate new administrative procedures Carry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of...

  • Branch Administrator

    6 months ago


    Windsor, Canada Raymond James Financial, Inc. Full time

    **Branch Administrator** - 2204135 Raymond James Independent Financial Services is seeking a qualified Branch Administrator to work in our Windsor, ON - Lighthouse Investment Services office. Raymond James Ltd. is one of Canada’s leading full-service independent investment dealers offering high quality investment products and services to Canadians seeking...


  • Windsor, Canada Earnest Immigration Full time

    We are seeking a highly organized and detail-oriented Admin assistant to join our team. The Admin assistant will be responsible for managing the day-to-day administrative operations of our office. This includes handling phone calls, managing schedules, coordinating meetings, and providing general administrative support. **Duties**: - Answer and direct...


  • Windsor, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an experienced Administrative Services Assistant to join our team at beBee Professionals in Windsor. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to the office team, including...


  • Windsor, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Windsor. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to...

  • Operations Manager

    3 months ago


    Windsor, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations at beBee Professionals in Windsor.Key ResponsibilitiesManage incoming correspondence, schedule meetings, and maintain office calendars.Ensure the office is well-organized, maintain supplies, and assist with data entry and filing.Support...


  • Windsor, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    Seeking a highly skilled and organized Administrative Services Director to oversee daily operations, ensuring efficiency and productivity in our Windsor office.About beBee ProfessionalsWe are a leading professional network dedicated to connecting talented individuals with exciting career opportunities.Key Responsibilities:Manage office administration,...

  • Administrative Manager

    3 months ago


    Windsor, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an organized and proactive Office Manager to oversee the daily operations of our office in Windsor, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and procedures.Maintain office...

  • Operations Assistant

    3 months ago


    Windsor, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Windsor. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to our team, including answering phone calls,...


  • Windsor, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    In beBee Professionals, we seek an organized and results-driven Executive Administrative Lead to oversee daily operations in Windsor, Canada. This role entails managing office efficiency, ensuring a productive work environment, and supporting overall business objectives.Key Responsibilities:Manage office operations, including scheduling, correspondence, and...


  • Windsor, Canada Scott Gauthier Full time

    Role Summary I am looking for an enthusiastic Administrative Assistant to join our team at Scott Gauthier - Advisor, Sun Life. - Reporting directly to the me, the Assistant will coordinate and deliver exceptional administrative support to. A valued member of the team, the Assistant manages scheduling to maximize sales opportunities, welcomes visitors to the...

  • Administrative Lead

    2 months ago


    Windsor, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an experienced Office Manager to join our team in Windsor, Canada. The successful candidate will be responsible for overseeing the daily operations of the office, ensuring efficiency and a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise...


  • Windsor, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to manage daily office operations. The ideal candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming correspondence, schedule meetings, and...


  • Windsor, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Operations Coordinator to support our office team in Windsor. As an Office Operations Coordinator, you will be responsible for handling a variety of administrative tasks, ensuring smooth day-to-day office functions.Key Responsibilities:Manage office correspondence, schedule meetings, and maintain...

  • Branch Administrator

    2 weeks ago


    Windsor, Canada Disability Solutions Full time

    Raymond James Independent Financial Services is seeking a qualified Branch Administrator to work in our Windsor, ON - Lighthouse Investment Services office. Raymond James Ltd. is one of Canada's leading full-service independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth...


  • Windsor, Canada Windsor Dental Centre Full time

    Work Term: Permanent - Work Language: English - Hours: 35 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience - ** Work setting**: - Private sector - Willing to relocate - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative...


  • Windsor, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Windsor. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to our team, including answering phone calls,...


  • Windsor, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a skilled Office Operations Coordinator to join our team at beBee Professionals in Windsor. The successful candidate will be responsible for coordinating office operations, ensuring that our office runs smoothly and efficiently.Key Responsibilities:Coordinate office operations, including scheduling appointments and meetings, managing office...