Payroll Coordinator
3 weeks ago
Are you looking for a stimulating and dynamic job? Would you like to be part of a team that believes in your potential and part of a great company that will help you advance in your career? This is the job for you We are currently looking for a Payroll Coordinator for one of our clients in the insurance industry.
What is in it for you:
• Hourly salary of $29.30.
• 12-month contract.
• Full-time position: 37.50 hours per week.
• Hybrid work: 3 office days, from Tuesday to Thursday.
• Opportunity to work in a dynamic and professional environment.
• Join a passionate and inclusive team of professionals.
Responsibilities:
Payroll Processing - 70%
• Review daily PECI (Payroll Effective Change Interface) integrations between Workday and ADP GlobalView. Monitor transactions and make manual adjustments in ADP GlobalView when errors occur. Changes include, but are not limited to, new hires, employee transfers, incentive pay, voluntary and involuntary deductions, tax changes, voluntary and involuntary terminations, STD, LTD, paid and unpaid leaves of absence, overpayment adjustments, etc.
• Prepare documentation to support the calculations and adjustments that impact the gross-to-net payroll, including regular pay (salary), incentive payments, one-time payments, termination pay (voluntary & involuntary), vacation on termination, leave payments, overpayments & recovery, voluntary deductions, garnishments, employee tax setup.
• Be familiar with reviewing inbound integrations from Workday, third-party vendors, or other business units (e.g., commissions, benefits, equity, charitable deductions, pension plans, etc.).
• Be familiar with reviewing inbound PICOF file (time off and overtime) from Workday and adjusting in the payroll system if needed.
• Create Record of Employment (ROE) (Canada only).
• Perform basic reconciliations and analysis in Excel or other systems.
• Prepare batch files to load into payroll.
• Create on-demand checks and EFTs for off-cycle payments or payroll corrections.
• Check and reply to mail from the government regarding current and former employees’ information in a timely manner when requested.
Tier 1B NA and HRAdminNA Emails and ASKHR Cases – 20%
• Research, resolve, and respond (written and verbal) to Tier 1B payroll inquiries from the HR Call center via the case management tool Salesforce within agreed-upon SLAs.
• Monitor HRAdminNA mailbox and respond to business unit inquiries.
• Sort, route, and process scanned or physical mail related to payroll.
Payroll Governance and Controls – 10%
• Verify payroll data for reasonableness and compliance.
• Maintain payroll documentation and procedures as required for internal and external audit compliance.
• Perform other responsibilities as assigned.
What you will need to succeed:
• Two-year degree or equivalent combination of education and experience.
• 1-3 years of full-cycle Canadian payroll processing experience.
• PCP with NPI (National Payroll Institute) certification is an asset.
• Experience with large third-party payroll providers like ADP, Ceridian, or UKG.
• Experience with HR systems like Workday, PeopleSoft, or Oracle.
• Experience with ADP GlobalView (as a processing services client) is a plus.
• Familiarity with a large selection of Canadian provinces is a plus.
• Strong sense of logic and aptitude for mathematics.
• Working knowledge of payroll processing, tax principles, wage & hour legislation.
• Excellent time management skills with the ability to focus in a busy environment.
• Good verbal and written communication skills.
• High attention to detail, accuracy, efficiency, and ability to handle multiple priorities.
• Ability to follow complex verbal and written directions and instructions (SOPs) without deviation.
• Ability to work under pressure against tight deadlines.
• Willingness to participate in Teams, Zoom, Webex, or other conference platforms on camera.
• Ability to maintain complete confidentiality and protect sensitive and personal data.
• Excellent organizational and time management skills capable of prioritizing work.
• Analytical, problem-solving, and critical thinking skills.
• Ability to work in a fast-paced environment.
• Capable of working autonomously and as a team player.
• Ability to communicate complex or technical explanations to employees and different government departments (e.g., tax questions, breakdown of pay statements, etc.).
• Intermediate to strong Microsoft Excel skills.
• Comfortable collaborating and working side by side with colleagues until proficiency is achieved.
• Comfortable with frequent check-ins and daily reviews of work.
Why Recruit Action?
Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
# MFCJP00012955
-
Payroll Administrator
4 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview: **Term: 1 year** **Responsibilities**: Accurately calculate, enter and review pay related information in Workday - Review pay related submissions for completeness and compliance with government legislation, University policy, and established processes and procedures - Follow up with other teams within HR or campus departments where data is...
-
Payroll Administrator
7 days ago
Waterloo, Canada GolfNorth Full time**GolfNorth Properties** **Location**:Conestogo, ON **Reports To**:Vice President, Corporate Controller **Summary**: We are passionate about golf! GolfNorth Properties is based in Conestogo, Ontario with locations stretching from coast to coast. We are an industry leader in the consolidation and operation of golf courses and have a reputation for...
-
Manager, Payroll
4 weeks ago
Waterloo, Canada Ontario Teachers Insurance Plan (OTIP) Full timeCompany Description OTIP (Ontario Teachers Insurance Plan) is a member-focused, service-driven organization. We are committed to putting our people first by fostering a positive and inclusive work environment, providing a competitive total compensation package and investing in career development. Our team is currently looking for a: **Manager,...
-
Financial and Administrative Coordinator
4 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview: The Financial and Administrative Coordinator is responsible for research and administrative activities in the Department of Geography and Environmental Management. They are the key point of contact for financial and procurement support. The coordinator manages the operating and research accounting and ensures compliance with university and...
-
Coordinator, Operations and Events
2 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview Reporting to the Administrative Officer, a dynamic and organized Administrative Coordinator will support the administrative processes required for organizing and maintaining the operations for the Department of Kinesiology and Health Sciences (KHS) and the Centre for Community, Clinical and Applied Research Excellence (CCCare). This will...
-
Financial Coordinator
4 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview: **Term: 2 years** The Centre for Education in Mathematics & Computing (CEMC) is Canada’s largest and most recognized outreach organization for promoting and creating activities and materials in mathematics and computer science and is housed within the Faculty of Mathematics at the University of Waterloo. Our mission is to increase interest,...
-
Senior Benefits Coordinator
3 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview The Senior Benefits Coordinator is responsible for the accurate and effective application of benefits and leaves arrangements for eligible individuals as per the plan design parameters, ensuring clear and concise communications and data integrity of the related processes. In addition, the Senior Benefits Coordinator is the escalation point...
-
Administrative Coordinator
4 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview: This position is responsible for providing administrative support for the department, the undergraduate, and research programs. **Responsibilities**: Provide support to course instructors, including, but not limited to, the following activities: - Develop and maintain course web pages as required - Trouble-shoot timetabling issues including...
-
HR Coordinator
4 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview: The HR Coordinator is primarily responsible to provide initial guidance and process knowledge to clients (including Managers, Administrators and past/present/future employees) related to the employment lifecycle. This includes hires, job changes, benefit administration, retirements/resignations, etc. as well as ensuring integrity of the processes...
-
HR Coordinator
4 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview: **Term: 1 year** The HR Coordinator is primarily responsible to provide initial guidance and process knowledge to clients (including Managers, Administrators and past/present/future employees) related to the employment lifecycle. This includes hires, job changes, benefit administration, retirements/resignations, etc. as well as ensuring integrity...
-
Logistics Coordinator
4 weeks ago
Waterloo, Canada Simplify Supply Chain Solutions Full time**Hybrid position** Simplify Supply Chain Solution Inc. “SimplifySCS” is a courier company that is rapidly expanding. This position is immediately available, and we are actively recruiting, interviewing and seeking to hire for this role. These are very exciting times to join our team! Are you a planner? Are you proactive in anticipating & solving...
-
Research Finance Coordinator
2 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview The Research Finance Coordinator provides financial services within the Department with particular focus in the areas of research grants, awards and contracts. In partnership with the Psychology Administrative Officer and the Faculty Financial Analyst, s/he establishes and maintains sound financial practices, provides expert financial...
-
Patient Care Coordinator
4 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview: The Patient Care Coordinator is responsible for coordinating patient care and is responsible for duties that encompass patient reception, patient scheduling, cash handling, maintenance of patient records, patient safety/infection prevention and control as well as administrative functions with a view to promoting safe, quality patient care and...
-
Benefits Administrator
4 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview: **Responsibilities**: Remain Current and Conversant with Compliance Requirements, Trends, and Best Practices - Maintain awareness of legislation, regulations, and standards related to absence management and benefits administration to ensure compliance within area of responsibility - Participate in industry groups, networking with peers to gain...
-
Bookkeeper
4 weeks ago
Waterloo, Canada Gerber & Eckensweiler Professional Bookkeeping Services Full time**Job Title**: Bookkeepers **Location**: 299 Northfield Dr East Waterloo Ontario N2K 4H2 **Company**: Gerber & Eckensweiler Professional Bookkeeping Services **About Us**: Gerber & Eckensweiler is a quickly growing bookkeeping company dedicated to providing a calm & peaceful work culture. We are currently seeking experienced Bookkeepers. These roles offer...
-
HR Generalist
6 days ago
Waterloo, Canada Musashi AI North America, Inc. Full time**Job Summary**: The Human Resources Generalist is responsible for providing guidance and support on all HR matters to the management team and associates at the Musashi North American Tech Center in Waterloo, ON. Areas include payroll, benefits, recruitment, talent and development, engagement and associate relations, and legislative compliance, health and...
-
administrative assistant
3 weeks ago
Waterloo, Canada QProVibe Inc. Full timeEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksArrange and co-ordinate seminars, conferences, etc.Coordinate the activities of the HR department in order to ensure they meet the organization's goals Coordinate the flow of information within the teamDirect staffEvaluate daily operations Motivate staffOpen...
-
administrative assistant
3 weeks ago
Waterloo, Canada QProVibe Inc. Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksArrange and co-ordinate seminars, conferences, etc.Coordinate the activities of the HR department in order to ensure they meet the organization's goals Coordinate the flow of information within the teamDirect staffEvaluate daily operations Motivate staffOpen and distribute...
-
administrative assistant
4 days ago
Waterloo, Canada QProVibe Inc. Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksArrange and co-ordinate seminars, conferences, etc.Coordinate the activities of the HR department in order to ensure they meet the organization's goals Coordinate the flow of information within the teamDirect staffEvaluate daily operations Motivate staffOpen and distribute...
-
Office Manager
4 weeks ago
Waterloo, ON, Canada University of Waterloo Full timeThe primary purpose of this position is to support the GSA administrative requirements. Notable responsibilities include human resources, payroll, administration of essential services, documentation management and office management. This position is contingent on funding, working 24 hours a week. Administrative Support Be the primary point of contact...