Clerk, Office Management Support
2 weeks ago
At Fiera Capital
We invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions:
Your Inclusive Experience: We are committed to cultivating an inclusive, safe, and trusting work environment. Your Growth & Empowerment: We have ambitious growth goals for our firm, which makes us a great place to advance your career. Your Rewards & Recognition: We deeply value our people and their contributions and that’s reflected in our competitive compensation and benefits packages and our collaborative culture. Your Wellness Your Way: We strive to create a healthy work environment and we offer programs designed to support our employees’ wellbeing.What we are looking for:
Reporting into the Office Manager, you will play a key role part of the office management team of the Montreal office, overseeing daily and weekly planning for the firm’s events, dining, reception, and conference activities with internal and clients. You will be responsible for planning and coordinating efficiently and uniformly daily activities.
Your responsibilities:
Responsible to coordinate different events and initiatives for the office management team located in Montreal Head office
Responsible for purchasing related to Montreal office management needs
Ensure research, logistics and coordination for all catering needs
Prepare the conference rooms based on each reservation and ensure that the premises are kept clean
Set up buffets, boxed lunches or beverages in the rooms when there are events, meetings or training sessions
Restock common areas such as the kitchen and refill and stock equipment and stationery in the conference rooms
Manage the inventory of first aid supplies and place orders for merchandise.
Building management tasks and travel planning and coordination
You will be responsible for greeting guests, answer/screen/ forward calls, maintaining the reception area and the conference rooms (approx. 30%)
Perform any other duties necessary to ensure the smooth operation across office management needs.
Maintenance and cleanliness of kitchens, stationery and common areas
Must have requirements to be successful in this role :
Minimum of two years of relevant experience
Experience in a professional services firm (an asset)
Excellent customer service
Attention to details, rigorous, and proactiveness
Versatility and initiative
Professionalism, diplomacy, and discretion
Be able to lift 20 pounds, and in good physical shape
Interest in dynamic, relatively physical work in daily action oriented workplace
Be able to be in the office 5 days a week
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