Volunteer and Events Coordinator

3 weeks ago

Edmonton, Canada South East Edmonton Seniors Association Full time

**Volunteer and Events Coordinator**
Full Time (37.5 hours per week)

**South East Edmonton Senior’s Association (SEESA) is a dynamic charitable organization providing**
opportunities for people 55+ to age well and be active vibrant members within the community.

**Are you interested in helping SEESA recruit and maintain volunteers while supporting the agency**
events?

**Reporting to the Executive Director, this position is integral to the functions and sustainability of SEESA.**

The key responsibilities include the recruitment, succession planning and scheduling of volunteers as well as coordinating the pre, during and post management of SEESA’s events. All staff and volunteers focus on implementing SEESA’s mission: To empower and enhance the quality of life of people in our community as we age.

**Responsibilities**
- Recruit externally and internally and maintain positive, long-term relationships with volunteers.
- Coordinate volunteer schedules in agency areas including administration, front desk reception, kitchen and café, club liaisons, programs and events.
- Assess the need for volunteers to enhance program/service delivery.
- Develop and implement a succession strategy for volunteers.
- Develop relationships with outside organizations in community to develop interests in supporting SEESA at events or as ongoing volunteers.
- Process, organize and maintain volunteer paperwork ensuring specific positions have proper training/certificates required by regulation or policy such as Police and Vulnerable Sector Checks.
- Ensure confidential files for volunteers are updated and maintained to best practices.
- Oversee a volunteer recognition program and coordinate an annual volunteer appreciation event.
- Train staff to work effectively and cooperatively with volunteers.
- Develop and implement an annual volunteer assessment and satisfaction survey, compiling results and identifying areas for improvement.
- Complete all reporting requirements for agency and funders.

Events
- Responsible for the organizing, planning, and execution of SEESA events such as the rummage sale, Christmas craft sale, special meal events, as well as volunteer and donor recognition events.
- Develops an annual event calendar with staff and the Events Committee.
- Create events materials, establish staffing and volunteer requirements, and ensure that program achieves stated objectives.
- Develops and manages event and SEESA sponsorships.
- Works closely with staff, volunteers, committee members and vendors to ensure seamless event logistics.
- Acts as staff liaison for SEESA club productions and ensures all processes are managed efficiently.
- Ensures applicable pre and post correspondence are complete.
- Manage event budgets, timelines, recordkeeping and evaluation of all SEESA events.
- Evaluates cost effectiveness of events and make recommendations for improvement.
- Make recommendations for new fundraising activities for SEESA.

**Qualifications**
- Post-secondary Degree/Diploma in a related field.
- Minimum 2 years in nonprofit and volunteer/events experience
- Strong logístical skills.
- Experience with and knowledge of records management systems and databases.
- Experience with design of posters an asset.

**Qualities**
- Exceptional interpersonal, verbal, and written communication skills, including the ability to deal with difficult situations.
- Excellent teamwork; able to connect, contribute and bring out the best in a team.
- Problem solver, the ability to focus on options for solutions.
- Strong time management and organizational skills including the ability to plan, coordinate, multitask, prioritize, and carry out tasks independently.
- Understand issues facing seniors.
- Key values include integrity, respect, inclusiveness and welcoming.

**Working Conditions and Requirements**
- This is an on-site full-time position (37.5 hours) Monday - Friday from 8am - 4pm.
- Some evening and weekends may be required.
- Light lifting may be required.
- Criminal record with vulnerable sector check is required.
- First Aid and CPR Certificate.

Closing date is Sunday November 26, 2023.

Only those selected for interviews will be contacted.

**Salary**: $22.00-$25.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Edmonton, AB T6C 2X8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

Application deadline: 2023-11-26

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