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Administrative Assistant

2 months ago

Richmond Hill, Canada Robert Half Full time
We are in search of an Administrative Assistant for our operations in Richmond Hill, Ontario. This role primarily involves administrative tasks and minimal reception duties in a small office environment where most employees work remotely. This is a short term contract employment opportunity.

Responsibilities:
• Efficiently managing and coordinating front desk activities to ensure smooth operations and uphold a detail-oriented image.
• Assisting in maintaining workplace security, which includes issuing, checking, collecting badges, and managing visitor logs.
• Undertaking various administrative tasks while adhering to procedures, rules, and regulations to keep the reception area safe and clean.
• Providing administrative support such as booking meeting rooms, typing, filing, organizing, and distributing mail.
• Serving as a key point of contact for corporate staff and client inquiries.
• Organizing conference and meeting room bookings and coordinating meeting and conference schedules.
• Preparing, reviewing, and tracking invoices and expense reports.
• Purchasing and maintaining office supplies and materials.
• Assisting in the creation and maintenance of department policies and procedures.
• Providing coverage for the mail room when necessary.
• Using multi-line switchboard, administrative assistance, and scheduling appointment - calendar management skills to perform tasks efficiently.
• Proficient in handling Multi-line Switchboard operations
• Extensive experience in providing Administrative Assistance
• Expertise in Scheduling Appointments and efficient Calendar Management

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

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