Corporate Receptionist

1 month ago

Toronto, Canada Robert Half Full time

We are seeking a Corporate Receptionist to join our detail oriented services client in their downtown Toronto office 5 days a week. This position involves various administrative tasks, including answering phone calls, managing meeting room bookings, and maintaining office supplies. The role is integral to maintaining a detail oriented and welcoming environment for clients and employees. The Corporate Receptionist will be the first point of contact for visitors, clients, and employees. This position is essential to maintaining a welcoming and detail oriented front office environment while providing administrative support to ensure smooth office operations. The ideal candidate is organized, personable, and able to handle multiple responsibilities efficiently.


Key Responsibilities:

Greet all visitors professionally and direct them to the appropriate contacts or meeting rooms.

Manage visitor logs and ensure compliance with security protocols.

Handle incoming calls, directing them to appropriate departments, and take messages as needed.

Perform general clerical duties including data entry, filing, and mail distribution.

Assist in scheduling appointments, meeting rooms, and coordinating with facilities for any special setup.

Support staff with administrative tasks such as copying, scanning, and faxing documents.

Maintain a tidy and welcoming front desk and lobby area.

Coordinate with facilities and vendors to ensure office supplies and amenities are stocked and operational.

Calendar and Meeting Coordination.

Manage and update schedules for shared meeting rooms. Assist in organizing company events, meetings, and functions, including catering and logistics as needed.



• Minimum of 3 years of experience in a similar role

• Proficient in answering multi-line phone systems

• Excellent customer service skills

• Experience in data entry tasks

• Proficient in email correspondence

• Strong organizational skills, particularly in file management

• Experience in scheduling appointments

• Experience in catering is an asset

• Familiarity with receptionist duties

• Experience in office administration tasks

• Strong written and verbal communication skills

• Proficiency in Microsoft Office Suite

• Strong interpersonal skills

• Ability to handle confidential information

• High level of detail orientation and accuracy

• Demonstrated problem-solving skills

• Ability to work independently and as part of a team


Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2024 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

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