Executive Assistant
3 weeks ago
Executive Assistant & Project Coordinator Join to apply for the Executive Assistant & Project Coordinator role at Quantum Management Services Ltd. Quantum Management Services Ltd. provided pay range: CA$80,000.00/yr - CA$90,000.00/yr. Base pay range: CA$80,000.00/yr - CA$90,000.00/yr. Position: Executive Assistant & Project Coordinator - Global Consulting Firm Location: Downtown Toronto (3 days in office, 2 days remote) Salary: Up to $90,000 base + bonus + annual salary review Perks: Employer-paid benefits, RRSP with contribution & matching, generous vacation, holiday closure, wellness allowance, true work-life balance. Are you an Executive Assistant who loves being closely involved in the business, not just managing a calendar? Our client, a highly respected global consulting firm, is looking for a dedicated EA/Project Coordinator to support a senior leader and help drive key initiatives forward. This is a role for someone who enjoys variety: you'll be the primary support to a busy executive and a key player in coordinating projects, meetings, and client‑facial activities. If you're organized, resourceful, and enjoy being the person people rely on to make things happen, this could be a great next step. What you'll be doing Owning the executive's calendar, inbox, and priorities, ensuring they are always prepared and focused on what matters most. Coordinating internal and external meetings, client calls, and presentations, including agendas, materials, and follow‑ups. Arranging complex travel, itineraries, and accommodations, and managing related expenses and budgets. Providing support on strategic projects and business initiatives, including tracking action items and timelines. Assisting with executive reports, presentations, and dashboards for leadership and client meetings. Supporting culture and engagement efforts such as recognition initiatives, team events, and internal communications. Planning and coordinating external events, conferences, and stakeholder engagements, including liaising with vendors and partners. Acting as a point of contact for clients and internal stakeholders, ensuring a professional, polished experience. What you bring Experience as an Executive Assistant, Project Coordinator, or in a similar administrative/business support role. Background in a fast‑paced, professional environment (consulting, financial services, professional services, or entrepreneurial/scale‑up settings is an asset). Strong organizational and project coordination skills - you're comfortable juggling multiple priorities and deadlines. Excellent written and verbal communication skills, with a polished, professional presence in client‑facial situations. High level of discretion, judgment, and attention to detail. Post‑secondary education in business, administration, or a related field is preferred. How to apply If this sounds like the right fit, please email a Word version of your resume to Angelica Stewart at with the subject line: Executive Assistant & Project Coordinator - Toronto. REFER A PERM HIRE AND EARN UP TO $1,000 For more details, click here. #J-18808-Ljbffr
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Remote Admin for Executive Search – Growth
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Toronto, Canada Keller Executive Search Full timeA global executive search firm is seeking an Administrative Assistant to provide essential support for their professionals. This role involves managing executive calendars, preparing documents, and conducting research to assist in high-stakes talent acquisition. The ideal candidate will have prior experience as an Administrative Assistant, strong...
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Executive Assistant
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Toronto, Canada JET365 Full timeCompany DescriptionPrivate aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts.Role DescriptionThis is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports, provide...
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Executive Assistant
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Toronto, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Toronto, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Toronto, Canada Teneo external feed for LinkedIn Full timeAbout Us: Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our...
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Toronto, Canada AppleOne Employment Services Full timeExecutive Assistant Etobicoke (100% in office) $75-85K About the Role Provide high-level Executive Assistant (EA) and Personal Assistant (PA) support to senior leadership Act as a true right-hand partner who proactively anticipates needs and removes tasks from the executive’s plate Own day-to-day office administration and support cross-functional teams as...
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Executive Assistant
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