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Administrative Supervisor

4 months ago

Toronto, Canada Adecco Full time

Adecco Professional is recruiting for an Administrative Supervisor job opening in Toronto, ON for one of our clients – midtown Toronto. The ideal candidate would have some direct experience in an Administrative Supervisor, Administrative Manager or a directly related role – a mature professional who is happy to wear many hats and supervise an established team while also supporting interns. This is a full-time, temporary position that is starting immediately and likely for 4-5 months – potential for more.


Some of the responsibilities for the Administrative Supervisor job opening in Toronto, ON include, but are not limited to:


  • Act as the main contact for all administrative, office services and related functions
  • Supervise a team of administrative professionals and ensure support, guidance and mentorship to continue the smooth running of the business
  • Supporting and guiding the intern staff on various database, administrative and clerical projects
  • Provide administrative support to the Board when required; planning/scheduling meetings, ensure all parties are kept up to date and smoothly running, meeting minutes and follow up where required
  • Ad hoc support to the President with items such as calendaring, travel arrangements, reports etc.
  • Coordination of catering alongside related meeting preparations when needed
  • Ensure all supplies are ordered, organized and in inventory while keeping cost control in mind.
  • Keeping up with important items of compliance, regulations or related governance
  • Expense tracking and reporting ensuring all guidelines are followed.
  • Act as the Health and Safety member and be the contact person for facilities related issues/concerns.
  • General administration, clerical and project related tasks as needed.


Some of the qualifications for the Administrative Supervisor job opening in Toronto, ON may include but are not limited to:


  • Proven success in running an administrative team for at least 5 years; asset to those who come from unionized settings
  • A mature professional who takes ownership in their role and passionate about making a positive impact for the team and clients.
  • Strong leadership qualities with the confidence, drive and passion to work with an established team of professionals
  • Excellent verbal and written communication skills; strong interpersonal skills.
  • Ability to multi-task, prioritize and switch gears quickly: can handle multiple requests at one time.
  • Highly organized with a highly detailed focus and strong follow up/follow through skills.
  • Strengths in MS Office; able to learn new systems.
  • Flexible, confident and positive – a ‘no job too big or small’ attitude.


Our client is hoping to have someone join their dynamic team soon so if you are looking for a Administrative Supervisor job opening in Toronto, ON, please apply today.