School Secretary/Assistant

4 weeks ago


Calgary, Canada STEM Innovation Academy Full time

Are you looking for an opportunity to join a team where your contribution makes a positive impact on the lives and learning of future leaders in Science, Technology, Engineering and Math? STEM Innovation Academy is looking for exceptional professionals to join our team.

About Us

STEM Innovation Academy is a public charter school in Calgary that opened in September 2021. Our junior high school currently serves over 450 students in grades 7-9. In 3 short years we have created a culture of excellence led by a dynamic team focused on each student finding success in their learning. With a mission to inspire the next generation to be knowledgeable creators, innovators, and responsible leaders, we believe every student can be successful in STEM and should have the opportunity to learn about cutting-edge science and technology topics.

Position Information

School Secretary/Assistant

The purpose of this position is to perform clerical duties in support of, and to assist, in the day-to-day operation of the school. This position reports to the administrative assistant and administration.

Responsibilities

Answers telephones and supplies factual information to callers. Communicate with parents concerning student absenteeism, check-outs, or early dismissals.

Interacting and assisting students, staff, and parents on a regular basis.

Understanding of PowerSchool operations; using PowerSchool to enter attendance, run reports.

Maintain office supplies; place orders, receive deliveries.

Working with our vendors to maintain photocopiers and other equipment.

Daily supervision of students during lunch time.

Organization and distribution of locks/lockers/locker contracts.

Assisting with organizing Guest Teachers.

Updating and distributing the emergency red folders for fire drills/lockdowns.

Perform other related duties as assigned by administration (overseeing communal areas within the school, support in staff functions, maintaining inventory utilizing Access-IT software, etc.)

Education and Experience

High school completion

Experience in a school office environment is an asset.

Minimum one-year related experience in an office environment or completion of a recognized post-secondary certificate or diploma in office administration or its equivalent with successful practicum experience

Demonstrated Skills and Competencies

The successful candidate for this position demonstrates:

Professionalism, tact, courtesy and diplomacy skills, ability to deal with sensitive and discretionary matters and maintain strict confidentiality.

Positive contact for our student population, helping to create a safe and caring environment for our students and staff.

Very good time management, prioritization, multitasking and organizational skills.

Ability and success in building productive relationships.

Trustworthiness, integrity, dependability, and reliability.

Willingness to adapt and grow in a constantly evolving environment.

Strong data entry skills with an emphasis on accuracy.

Knowledge of office / records management.

Ability to use computer applications such as MS Office, Teams, PowerSchool.

Strong verbal and listening communication skills, combined with good written communication skills and very good interpersonal skills.

Application Package Requirements

Cover Letter

Resume/Curriculum Vitae

Names and contact information of three references, two of which must be current or very recent supervisors.

Please apply here:School Secretary/Assistant

While we appreciate all applications received, only people selected for an interview will be contacted.


  • School Secretary

    3 weeks ago


    Calgary, Canada Prairie Land School Division Full time

    This position is currently posted internally to CUPE employees for 5 working days until 4:30 p.m. May 15th, 2024 as per the CUPE Local 5829 Collective Agreement.We are currently looking for a professional, accomplished School Secretary who will jointly be responsible for the day to day administrative and secretarial operations of Al-Amal Academy and Al-Amal...

  • School Secretary

    4 weeks ago


    Calgary, Canada Prairie Land School Division Full time

    This position is currently posted internally to CUPE employees for 5 working days until 4:30 p.m. May 15th, 2024 as per the CUPE Local 5829 Collective Agreement. We are currently looking for a professional, accomplished School Secretary who will jointly be responsible for the day to day administrative and secretarial operations of Al-Amal Academy and Al-Amal...

  • School Secretary

    2 weeks ago


    Calgary, AB, D3J, CA Prairie Land School Division Full time

    This position is currently posted internally to CUPE employees for 5 working days until 4:30 p.m. May 15th, 2024 as per the CUPE Local 5829 Collective Agreement. We are currently looking for a professional, accomplished School Secretary who will jointly be responsible for the day to day administrative and secretarial operations of Al-Amal Academy and Al-Amal...


  • Calgary, Canada STEM Innovation Academy Full time

    Are you looking for an opportunity to join a team where your contribution makes a positive impact on the lives and learning of future leaders in Science, Technology, Engineering and Math? STEM Innovation Academy is looking for exceptional professionals to join our team. About Us STEM Innovation Academy is a public charter school in Calgary that opened in...


  • Calgary, Canada Calgary Catholic School District Full time

    St. Dominic School 4820 Dalhart Road NW, Calgary Overall Accountability The Administrative Secretary, Elementary provides clerical and administrative support to administration, personnel, parents, students and members of the public. The Administrative Secretary works in a collaborative and coordinated manner with personnel within the school. Specific...


  • Calgary, Canada Calgary Catholic School District Full time

    St. Wilfrid Elementary School 4225 44 Avenue NE, Calgary Overall Accountability The Administrative Secretary, Elementary provides clerical and administrative support to administration, personnel, parents, students and members of the public. The Administrative Secretary works in a collaborative and coordinated manner with personnel within the...


  • Calgary, Canada Calgary Catholic School District Full time

    St. Rita School 7811 Ranchview Drive NW, Calgary Overall Accountability The Administrative Secretary, Elementary provides clerical and administrative support to administration, personnel, parents, students and members of the public. The Administrative Secretary works in a collaborative and coordinated manner with personnel within the school. Specific...


  • Calgary, Canada St. Anne Academic Centre Full time

    St. Anne Academic Centre Summer School (Various Schools) 21 Avenue SW Overall Accountability The Administrative Secretary, Secondary provides clerical and administrative support to administration, personnel, parents, students, and members of the public. The Administrative Secretary works in a...


  • Calgary, Canada Calgary Catholic School District Full time

    St. John Reception Centre 15-12 Street NW, Calgary Overall Accountability The Administrative Secretary, Education Centres provides clerical and administrative support to the Supervisor, team members, administration, personnel parents, students, and members of the public. The Administrative Secretary works in a collaborative manner and coordinates with...


  • Calgary, Canada Calgary Board of Education Full time

    **Mission**: **Support Staff Temporary Roster**: CBE Human Resources manages a roster of contingent casual on-call workers who are engaged to temporarily replace staff absences and to work on short-term projects. Work assignments may be scheduled in advance or the morning of the assignment. Roster staff enjoys the flexibility of working in schools and...


  • Calgary, Canada Calgary Board of Education Full time

    **Mission**: **Competition Info**: Calendar: 10 Month Traditional **Salary**: Staff Association, Grade E, $26.51 - $34.62/hour FTE: 1.0, 35 hours per week **Additional Information**: **Position Description**: **Responsibilities** Administrative Support: - Ensures provision of reception service to telephone and counter callers, relays messages, and makes...


  • Calgary, Canada Calgary Board of Education Full time

    **Mission**: **Competition Info**: Calendar: 10 Month Traditional **Salary**: Staff Association, Grade E, $26.51 - $34.62 FTE: 1.0, 35 hours per week **Additional Information**: Bowcroft is a dual-track school, that hosts the only CBE German bilingual school and an English community program. **Position Description**: **Responsibilities** Administrative...

  • Recording Secretary

    1 month ago


    Calgary, Canada ARK Society (Accessibility Renovations for Kids) Full time

    This is a volunteer position. ARK is looking for a volunteer to assist the Secretary in keeping accurate minutes of meetings of the Board, tracking the attendance of Directors at Board meetings, and the attendance of Volunteers and visitors present at meetings of the Board. This position requires writing summaries of the meetings, recording the decisions...


  • Calgary, Canada Calgary Board of Education Full time

    **Mission**: **Competition Info**: Calendar: 12 Month Traditional **Salary**: Staff Association, Grade E, $26.51 to $34.64 per hour FTE: 1.0, 35 hours per week **Position Description**: **Responsibilities** Administrative Support: - Ensures provision of reception service to telephone and counter callers, relays messages, and makes appointments and...

  • School Assistant

    1 week ago


    Calgary, Canada Calgary Catholic School District Full time

    St. Anthony School 4811 - 6 Street SW, Calgary Salary 15.75 - 19.20 per hour (Category 2) 17.78 - 21.62 per hour (Category 3) Overall Accountability The School Assistant supports students and teachers and assists with clerical support to administration, personnel, parents and students. Specific Accountabilities - Assists teachers in the delivery of...


  • Calgary, Canada Enerflex Full time

    Summary Reporting to the Corporate Secretary, Associate General Counsel, Corporate, the Legal Counsel and Assistant Corporate Secretary is responsible for supporting the corporate legal group, including the office of the Corporate Secretary. As the Assistant Corporate Secretary, you will work closely with the Corporate Secretary in carrying out...


  • Calgary, Canada Calgary Catholic School District Full time

    St. John XXIII School 1420 Falconridge Drive NE, Calgary Overall Accountability The Office Assistant provides clerical and administrative support to administration, personnel, parents, students and members of the public. Specific Accountabilities - Responds to requests for information from staff, students, parents and members of the public - Schedules...


  • Calgary, Canada Calgary Catholic School District Full time

    Blessed Marie Rose School 999 Sherwood Blvd NW, Calgary Overall Accountability The Office Assistant provides clerical and administrative support to administration, personnel, parents, students and members of the public. Specific Accountabilities - Responds to requests for information from staff, students, parents and members of the public - Schedules...


  • Calgary, Canada Calgary Catholic School District Full time

    St. John Reception Centre 15-12 Street NW, Calgary Overall Accountability The Office Assistant provides clerical and administrative support to administration, personnel, parents, students and members of the public. Specific Accountabilities- Responds to requests for information from staff, students, parents and members of the public- - Schedules meetings...


  • Calgary, Canada Calgary Board of Education Full time

    **Mission**: **Competition Info**: **Calendar**:10 Month Traditional **Salary**:SA Grade C - $21.32 - $28.43 per hour **FTE**: 0.5714, 20 hours per week **Position Description**: **Responsibilities** - Answers telephones and switchboard, relays messages, makes appointments and supplies factual informa¬tion to callers. Telephones parents concerning...