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District Accounts and Payroll Clerk

2 months ago

Saanichton, Canada School District #63 (Saanich) Full time
District Overview

Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high quality education so our students can realize their personal goals which include post-secondary and employment opportunities around Canada and the world. Our staff of over 1,300 caring professionals are here to make dreams turn into reality.

Current Shift: 8:00am- 3:41pm Monday to Friday (end time 3:30pm during summer months)

Flexible start and end times may be possible

Eligible for alternative work schedule - every 2nd Monday off

(Includes 1/2-hour unpaid lunch)12 months per year

Additional minutes per day are included in the 'Current Shift' above, which staff are expected to work daily in lieu of the spring break closure week. This allows employees in continuing and temporary assignments to be paid their regular pay during the spring closure week as per Letter of Understanding-Spring Closure Week.

Pay Rate: $32.25

JOB DESCRIPTION

POSITION

District Accounts and Payroll Clerk

SUMMARY

Under the limited direction of the Director of Finance, provides a wide variety of accounting and administrative support services including (1) maintaining District General Ledger, (2) supporting administration of and instructing staff on District financial policies, (3) assisting with preparation of certain financial reporting (4) administering all areas of school district payroll in collaboration with Manager, Finance and Payroll. The incumbent must maintain a high level of confidentiality in the performance of all duties.

DUTIES

Finance-related duties

Assists with maintaining the district chart of accounts

Analyzes unusual transactions and expenditures for schools and departments in the District

Posts all journal entries required by the Director of Finance, including quarterly and year-end journal entries

Accurately posts complex budget entries for the District

Posts journal entries from schools and other departments

Posts teacher on call recovery journal entries

Reviews school non-public accounts monthly and advises Director of Finance of significant changes

Reconciles liability accounts at year-end

Prepares year-end accruals

Calculates interest earned by non-public accounts and allocates to the schools accordingly

Assists with preparation of working papers for the year-end audit

Assists the Director of Finance with the year-end Statement of Financial Information (Public Bodies) reporting

Tracks and monitors Professional Development expenditures for Principals

Provides back-up coverage for Accounts Payable

Assists the Director of Finance with the budget process, utilizing MyBudgetFile as a District budgeting tool

Provide clerical assistance with compilation of department and school budgets, forecasting and analysis

Co-administers the District purchasing card program (approximately 250 cards in theDistrict) including issuance of cards, addressing fraudulent use of cards, compiling and importing monthly card transactions into integrated general ledger system

Reviews purchasing card transactions for compliance with District policies and reports to Director of Finance

Provides recommendations on District accounting procedures and assists in implementation

Provides assistance to and answers inquiries from school account secretaries

Provides training to secretaries, accounts secretaries, and district employees in the use and application of financial systems and processes

Updates District Dashboard with training material for staff

Payroll-related duties

Manages biweekly computerized payroll

Manages payroll records on a daily basis, ensuring information is current, accurate and

complete

Manages benefit records, providing accurate information to employees and benefit carriers

Monitors employee status changes, including Leaves of Absence, Assignment changes

Balances payrolls, including analysis of audit reports

Completes a variety of payroll related documents containing confidential and sensitive

information, i.e. Superannuation/ROE’s/ICBC/WCB/Lawyers, Family Maintenance

Enforcement Act & other Garnishee Orders

Provides prompt and accurate answers to all payroll inquiries

Responds to G/L queries from school and departments and prepares journal entries to correct coding as needed

Updates monthly spreadsheets and assists Payroll Manager with various reconciliations

Prepares monthly remittances for benefit providers

Prepares monthly survey information for Statistics Canada

Assists with preparation of payroll working papers for year-end audit

Identifies areas for enhancements and improvements of the payroll and benefits system and processes the implementation of these initiatives

Review payroll procedures, make recommendations and assist in improvements to increase efficiency and cost effectiveness

* Performs other comparable duties that are within the area of knowledge and skills required

by the job description.

QUALIFICATIONS

Grade 12

Payroll Compliance Practitioner Designation

Diploma in Accounting

Four years related experience in a full cycle accounting environment with preference for public sector experience

Advanced knowledge of spreadsheet and word processing packages

Experience with integrated general ledger systems

Valid B.C. Class 5 Driver’s license

* Or an equivalent combination of training and experience.

SKILLS

Demonstrated ability to organize and prioritize duties, handle high volumes of work with changing deadlines and constant interruptions

Demonstrated ability to exercise a high level of professionalism and discretion

Strong attention to detail and a high level of accuracy when performing tasks

Advanced knowledge of Microsoft Office

Ability to work at a computer on a continuous basis (up to 7 hours a day)

Experience with integrated general ledger systems

To Apply

To apply please register with Make a Future or to send us your application via email, please visit for contact details. We thank all applicants for their interest, however, only shortlisted applicants will be contacted.