Executive Administrative Assistant
2 weeks ago
EXECUTIVE ADMINISTRATIVE ASSISTANT to a Senior Managing Director and Managing Directors Base Salary is 75,000-80,000 + an Outstanding Bonus, + a “Best in Class” Pension Plan+Immediate Full and Extensive Benefits +3-4 Weeks of Vacation This role is a HYDBRID and you will have to be in the office 3 days per week. The office is a 5 min walk from Union Station. The OPPORTUNITY is with a client that believes in development for its employees and the previous incumbent has been promoted. The client seeking an Executive Assistant to support a Senior Managing Director and Managing Directors who are all in the same division. The Executives are looking for a collaborative partnership with their EA. The Executives want an Executive Assistant with initiative, strong attention to detail and the ability to work with internal and external stakeholders. In this role, you will proactively manage complex and ever-changing calendars, plan and arrange global travel, create and prepare documentation, correspondence, reports and presentations as well as plan team events This is an exciting role for an experienced and highly capable EA who thrives in a busy and collaborative environment Responsibilities include: Proactively manage several complex and constantly changing calendars, schedule meetings and appointments with internal and external stakeholders. Resolve conflicts and ensure a seamless day for the Executives Arrange/organize internal and external meetings and ensure the Executives have all meeting materials in advance of each meeting Act on emails, in a timely manner, that are forwarded by the Executives Book travel (flights, hotel and car service) and provide a detailed itinerary Draft and edit correspondence for internal and external stakeholders Prepare reports and presentations for external and internal meetings Plan, organize and coordinate team events Plan department meetings and ensure all meeting material is organized and ready in advance of the meeting Prepare and submit detailed expense reports for Executives Keep track of information and manage/organize documentation Interact with external parties, act as an extension of the Executives with external clients and direct reports Manage confidential information with discretion Ad hoc duties and projects Qualifications: Previous experience (6+ years) supporting Senior level Executives in a fast-paced environment Excellent time management skills with the ability to multitask and manage competing priorities Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) Completion of post secondary education is an asset Strong attention to detail and possesses a forward thinking/proactive disposition Collaborative, likes to problem solve, provide solutions and possesses a resourceful mind-set #J-18808-Ljbffr
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Executive Administrative Assistant
5 days ago
Toronto, Canada HomeEquity Bank Full timeExecutive Administrative Assistant Join to apply for the Executive Administrative Assistant role at HomeEquity Bank . Who We Are HomeEquity Bank is a Schedule 1 Canadian chartered bank and the leading national provider of reverse mortgages, with a growing portfolio. As the only bank solely dedicated to serving homeowners 55 and up, we’re passionate about...
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Executive Administrative Assistant
2 weeks ago
Toronto, Canada Emburse Full timeExecutive Administrative Assistant – Emburse Join us as an Executive Administrative Assistant at Emburse, a leader in travel and expense solutions, building technology that drives business value and inspires extraordinary results. Hybrid position: minimum 3 days onsite per week in our Toronto office. Essential Functions Provide administrative support to...
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Executive Administrative Assistant
8 hours ago
Toronto, Canada Luann Bagg Staffing Inc. Full timeLuann Bagg Staffing Inc. provided pay range—Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range CA$75,000.00/yr - CA$80,000.00/yr Direct message the job poster from Luann Bagg Staffing Inc. Senior Recruitment Manager, MHRM at Luann Bagg Staffing Inc. EXECUTIVE ADMINISTRATIVE ASSISTANT to a...
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Executive Administrative Assistant
2 hours ago
Toronto, Canada Luann Bagg Staffing Inc. Full timeLuann Bagg Staffing Inc. provided pay range—Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range CA$75,000.00/yr - CA$80,000.00/yr Direct message the job poster from Luann Bagg Staffing Inc. Senior Recruitment Manager, MHRM at Luann Bagg Staffing Inc. EXECUTIVE ADMINISTRATIVE ASSISTANT to a...
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Executive Administrative Assistant
2 hours ago
Toronto, Canada OPTrust Full timeExecutive Administrative Assistant Department: Strategy, Communications & Stakeholder Relations Type: Contract - 6 months Location: Toronto (Hybrid) Posting Date: July 22, 2025 At OPTrust, _paying pensions today, preserving pensions for tomorrow_ is our mission and business. When you choose OPTrust, you join a team of smart, talented people who fuel...
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Executive Administrative Assistant
1 week ago
Toronto, Canada CleanDesign Full time**Position Summary**:The Executive Administrative Assistant facilitates **Essential Duties and Responsibilities**: - Provides executive support to CEO - Proficient in Microsoft Office tools - Familiar with QuickBooks software - Maintains electronic filing systems - Responds to and resolves to all administrative inquiries related to shareholders - Prepares...
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Executive Administrative Assistant
2 weeks ago
Toronto, Canada Emburse Full timeWho We Are: At Emburse, you’ll not just imagine the future – you’ll build it. As a leader in travel and expense solutions, we are creating a future where technology drives business value and inspires extraordinary results. The Executive Assistant provides administrative support to one or more designated members of senior or executive leadership in...
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Executive Administrative Assistant
2 weeks ago
Toronto, Canada BLK Matter Ltd. Full timeBLK MATTER LTD, representing some of the largest artists in Electronic Music and other creative fields, is seeking a highly organized and proactive **Administrative/Executive Assistan**t to join our team. In this role, you will be key in managing the administrative tasks related to our diverse roster of artists and providing essential support to our managers...
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Executive Administrative Assistant
3 weeks ago
Toronto, Canada Luann Bagg Staffing Inc. Full timeEXECUTIVE ADMINISTRATIVE ASSISTANT to a Senior Managing Director and Managing Directors: Base Salary is 75,000-80,000 + an Outstanding Bonus, + a "Best in Class" Pension Plan+Immediate Full and Extensive Benefits +3-4 Weeks of Vacation This role is a HYDBRID and you will have to be in the office 3 days per week. The office is a 5 min walk from Union Station....
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Executive Administrative Assistant
3 weeks ago
Toronto, Canada Luann Bagg Staffing Inc. Full timeEXECUTIVE ADMINISTRATIVE ASSISTANT to a Senior Managing Director and Managing Directors Base Salary is 75,000-80,000 + an Outstanding Bonus, + a “Best in Class” Pension Plan+Immediate Full and Extensive Benefits +3-4 Weeks of Vacation!!! This role is a HYDBRID and you will have to be in the office 3 days per week. The office is a 5 min walk from Union...
