Executive Assistant

2 weeks ago

Toronto, Canada Quantum Management Services Ltd. Full time

Executive Assistant & Project Coordinator – Global Consulting Firm Position: Executive Assistant & Project Coordinator – Global Consulting Firm Location: Downtown Toronto (3 days in office, 2 days remote) Salary: Up to $90,000 base + bonus + annual salary review Perks: Employer-paid benefits, RRSP with matching, generous vacation, wellness allowance, true work–life balance Are you an Executive Assistant who loves being closely involved in the business, not just managing a calendar? Our client, a highly respected global consulting firm, is looking for a dedicated EA/Project Coordinator to support a senior leader and help drive key initiatives forward. This is a role for someone who enjoys variety: you’ll be the primary support to a busy executive and a key player in coordinating projects, meetings, and client-facing activities. If you’re organized, resourceful, and enjoy being the person people rely on to make things happen, this could be a great next step. What you’ll be doing: Owning the executive’s calendar, inbox, and priorities, ensuring they are always prepared and focused on what matters most Coordinating internal and external meetings, client calls, and presentations, including agendas, materials, and follow-ups Arranging complex travel, itineraries, and accommodations, and managing related expenses and budgets Providing support on strategic projects and business initiatives, including tracking action items and timelines Assisting with executive reports, presentations, and dashboards for leadership and client meetings Supporting culture and engagement efforts such as recognition initiatives, team events, and internal communications Planning and coordinating external events, conferences, and stakeholder engagements, including liaising with vendors and partners Acting as a point of contact for clients and internal stakeholders, ensuring a professional, polished experience What you bring: Experience as an Executive Assistant, Project Coordinator, or in a similar administrative/business support role Background in a fast-paced, professional environment (consulting, financial services, professional services, or entrepreneurial/scale-up settings is an asset) Strong organizational and project coordination skills – you’re comfortable juggling multiple priorities and deadlines Excellent written and verbal communication skills, with a polished, professional presence in client-facing situations High level of discretion, judgment, and attention to detail Post-secondary education in business, administration, or a related field is preferred How to apply: If this sounds like the right fit, please email a Word version of your resume to Angelica Stewart at with the subject line: Executive Assistant & Project Coordinator – Toronto. Seniority level: Associate | Employment type: Full-time | Job function: Administrative | Industries: Business Consulting and Services #J-18808-Ljbffr

  • Executive Communications Assistant

    2 weeks ago

    Toronto, Canada Keller Executive Search Full time

    OverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Communications Assistant

    2 weeks ago

    Toronto, Canada Keller Executive Search Full time

    OverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Remote Global Executive Assistant — Calendar

    2 weeks ago

    Toronto, Canada Keller Executive Search Full time

    A leading executive search firm in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This role involves managing calendars, drafting correspondence, and coordinating with clients. Ideal candidates will have strong organizational and communication skills, with a capacity for discretion in handling...

  • Remote Admin for Executive Search – Growth

    1 week ago

    Toronto, Canada Keller Executive Search Full time

    A global executive search firm is seeking an Administrative Assistant to provide essential support for their professionals. This role involves managing executive calendars, preparing documents, and conducting research to assist in high-stakes talent acquisition. The ideal candidate will have prior experience as an Administrative Assistant, strong...

  • Executive Chef

    7 days ago

    Toronto, Ontario, Canada Blue Shock Executive Search Full time

    About Us:Blue Shock Executive Search, established in 2003, is a renowned executive search firm excelling in recruiting top-tier candidates across restaurant, hospitality, and food service-related sectors. As industry leaders, we specialize in forging connections between exceptional talent and leading employers in Canada and the US. Our dedicated team acts as...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    1 week ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Website Manager

    4 weeks ago

    Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Wing Assistant Full time

    About UsWing Assistant is one of the world’s largest virtual talent companies. We are a venture-backed scaleup, based in Silicon Valley, but operate fully remote. Wing is scaling rapidly, and looking to build out a world-class marketing team. Our website is one of the highest-traffic virtual talent sites in the world. You will own how we show up...

  • Executive Assistant

    4 days ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Teneo Full time

    Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand‑alone or fully integrated basis to help our clients solve complex business challenges. Our...