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Bilingual Administrative Assistant

4 months ago

Montreal, Canada KRB Avocats | Lawyers Full time

About Us

KRB Lawyers is a leading Canadian law firm specializing in business law, with a focus on M&A, real estate, finance, and commercial litigation. With offices in three major cities, our culture is dynamic, collaborative, agile, and driven. We are a firm that places as much value on supporting its people as it does on delivering excellent service to its clients. Our talent is at the heart of our organization. We have high expectations of ourselves and one another, and work as a team. If this sounds like you, we look forward to hearing from you.


Benefits

  • Flex time
  • Excellent health benefits
  • Telemedicine and support services


Role

We are looking for two full-time Administrative Assistants to join the Banking and Finance Group in our Montreal office. Reporting to the Partner in charge of the Banking and Finance Department and/or the Director of Paralegals, the candidates engaged in this position will provide administrative assistance to a dynamic team of lawyers, notaries and paralegals and play a key role in supporting high-level transactions.


Primary Responsibilities

  • Open files, communicate with clients, collect information and documents prepare wall ethical memos;
  • Conduct conflict of interest verification research;
  • Coordinate the signing of documents and agreements, as well as markups;
  • Ensure the entry and update of documents and information in I-Manage;
  • Format and compile final versions of documents and assist in the preparation of closing folders;
  • Draft disbursement documents and coordinate with the accounting department (financing, invoicing, margins, etc.);
  • Enter billable hours into the system;
  • Update time entries, manage agendas and planning of meetings/participation in events;

Performs other general administrative responsibilities, such as scanning, printing and saving documents and emails, and archiving;



Qualifications

  • 3 years of professional experience in administration
  • Experience in drafting letters and documents
  • Excellent oral and written communication skills in French and English
  • Excellent time management and organizational skills
  • Proficiency in Microsoft Office 365 and Excel, ability to learn new systems and web tools.
  • Proactive, mature, good attitude and ability to prioritize, ability to work under pressure


Joining KRB means making the choice to be fulfilled within a team of excellence and experience.


Our talent is at the heart of our organization. We strive for diversity, equity, and inclusion, and value the unique skills and experiences that everyone brings to KRB.


Our employees benefit from flexible work schedules and conditions (personal days offered in addition to annual vacation). We offer access to a comprehensive health benefits package and an employee assistance program and telemedicine services.


Finally, KRB allows its employees to value and maximize their experience, thanks to professional development opportunities and charitable commitment.