Office Coordinator

3 weeks ago

Dartmouth, Canada Able Electric 2016 Limited Full time

Are you a resourceful self-starter with a passion for keeping things running smoothly and making a great impression? If you thrive on organization, enjoy managing document control processes, and want to elevate your career in a collaborative workplace, we want to hear from you Role Summary: The Office Coordinator is responsible for maintaining consistency across documentation, supporting marketing initiatives, and providing a professional front-office presence. This role streamlines internal processes, supports branding efforts, and ensures a positive impression for clients and visitors. Key Responsibilities: Front Office & First Impression • Serve as the professional and welcoming face of the organization. • Support senior teams and handle a steady stream of internal requests efficiently. • Ensure a positive experience for clients, visitors, and staff. • Ensure office supply requirements are on hand and managed. Consistency & Documentation • Oversee version control, templating, and formatting of internal documents. • Maintain and organize reusable content in SharePoint. • Clean up and standardize SOPs, job descriptions, onboarding packages, and internal communication tools. Marketing & Website Support • Coordinate cross-functional teams to align deliverables with new initiatives/campaign goals. • Manage digital assets and support branding and website initiatives. • Assist with marketing projects to reduce reliance on external resources. SharePoint & Organizational Systems • Build and maintain libraries with templates and proposals. • Organize and migrate content from individual drives to centralized systems. • Implement consistent workflows for document management. Event Coordination & Overflow Support • Plan and execute internal events, industry gatherings, and supplier nights. • Manage logistics for small and large events with minimal supervision. • Provide overflow support to various teams as needed. Qualifications • Post-secondary education in Business Administration, Marketing, Communications, or a related field. • Minimum 3 years of experience in office administration, marketing coordination, or a similar role. • Experience with SharePoint and document management systems. • Background in marketing coordination and digital asset management. • Strong organizational and multitasking skills. • Professional demeanor and excellent communication abilities. • Experience supporting senior leadership and cross-functional teams. • Event planning experience is an asset. • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Experience with digital asset management and website content updates • Exceptional attention to detail and consistency in documentation. • Proven ability to manage multiple projects and deadlines simultaneously. • Ability to work independently and take initiative. • Adaptability to changing priorities and a fast-paced environment. • Previous experience in branding or marketing campaigns is an asset.

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