Accounts Payable Specialist

3 weeks ago

Toronto, Canada Accounting Advantage Full time

Accounts Payable Specialist | Senior Executive Recruiter at Accounting Advantage/HROne/Pro Fit Executive Search (Appleone Group of Companies) Location: North York, Ontario, Canada Salary: $50-60K About the Role We are looking for a detail-oriented and proactive Accounts Payable Specialist to take ownership of full-cycle AP operations. This mid-level role is ideal for someone who thrives in a fast-paced environment, excels at managing high volumes of invoices, and brings strong organizational and problem-solving skills. You will work closely with the Controller, project teams, and external suppliers to ensure accurate, timely, and compliant AP processes across the organization. Key Responsibilities Manage the complete AP cycle, including receiving, verifying, coding, and processing vendor invoices. Ensure invoices align with purchase orders, contracts, and supporting documentation; research and resolve discrepancies promptly. Maintain compliance requirements for subcontractors and vendors (e.g., WSIB, Insurance, Statutory Declarations). Prepare and process weekly payment runs (EFTs, cheques, and other disbursements), ensuring accuracy and proper approvals. Reconcile vendor statements and maintain accurate AP aging reports. Serve as a primary contact for vendor and supplier inquiries, ensuring timely and professional communication. Build and maintain strong relationships with vendors to support smooth operational workflows. Collaborate with project managers to ensure correct cost coding and allocation. General Accounting Support Organize and maintain accounting documentation, both digital and physical. Assist the accounting team with administrative tasks and ad-hoc financial projects as needed. Cross-Functional Collaboration Work closely with the Controller, AR team, and project departments to ensure cohesive financial operations. Communicate clearly with internal teams and external partners to support accurate and timely AP processing. Qualifications 3+ years of experience in accounts payable or a related accounting role. Solid understanding of AP processes, vendor management, and invoice workflows. Experience in the construction industry is highly preferred. Exceptional attention to detail, accuracy, and organizational skills. Proficiency with accounting software and Microsoft Office (Excel required). Strong communication skills and the ability to work independently in a fast-paced environment. Seniority Level Mid-Senior level Employment Type Full-time Job Function Accounting/Auditing Industries Building Construction #J-18808-Ljbffr

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