Office Administration Manager
2 weeks ago
Office Administration Manager Victoria, BC If you have previous experience within Administrative Management, Operations, logistics or accounting this could be a great opportunity to advance your career. Our client, a rapidly growing global CPG organization, is currently partnering with Nick Kanaan of Lock Search Group to find their next Office Administration Manager. The ideal candidate applies strong accounting knowledge to support daily operations while thriving in a fast-paced environment that demands adaptability, organization, and effective multitasking. The incoming Office Administration Manager will oversee workflow and delegate tasks to ensure smooth team operations, consistently meet deadlines under pressure, and maintain a high level of accuracy. Experience in logistics and international shipping is considered a valuable asset. This role requires a supportive leader who leads by example and fosters a collaborative, growth-focused team culture. Key Responsibilities Oversee all day-to-day administrative operations to ensure an efficient and well-organized office environment. Apply accounting principles to support invoicing, cost tracking, expense reconciliation, budgeting, and financial reporting. Supervise administrative staff, delegating tasks effectively, monitoring performance, and supporting professional development. Manage workflow across departments, ensuring timely completion of tasks in a high-volume, fast-paced setting. Maintain accuracy and attention to detail while balancing multiple priorities and meeting tight deadlines. Collaborate with logistics teams to coordinate shipments, track inventory levels, and support order fulfillment activities. Assist in managing international logistics documentation, customs requirements, and communication with global partners. Prepare and maintain records, reports, schedules, and operational documentation as needed. Foster a positive, collaborative, and growth-oriented team environment through strong leadership and communication. Act as a key administrative point of contact for internal teams, vendors, and external stakeholders. Qualifications 3–5 years of experience in administration, office management, operations, or related roles; CPG or logistics experience is an asset. Strong foundation in accounting practices, financial administration, and analytical problem-solving. Prior experience managing logistics processes, inventory control, order management, or supply chain coordination is preferred. Proven ability to supervise teams, manage workflow, and prioritize tasks in a fast-paced environment. Highly organized with strong attention to detail and the ability to multi-task effectively. Proficient with MS Office Suite (Excel, Word, Outlook); experience with UNIX or inventory systems is an advantage. Strong communication skills and the ability to interact professionally with internal teams, customers, and external partners. Demonstrated ability to lead by example, maintain composure under pressure, and drive continuous operational improvements. This is a full-time, permanent role offering a competitive salary $90,000 – 100,000K and benefits package. This will be based in their Victoria based office Monday – Friday. If you’ve seen this posting and would like to apply, please send your resume to Nick Kanaan byusing the “Apply” button. Applicants must be legally entitled to work in Canada without sponsorship. #J-18808-Ljbffr
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Office Administration Manager
3 weeks ago
Victoria, Canada Lock Search Group Full timeOffice Administration Manager Victoria, BC If you have previous experience within Administrative Management, Operations, logistics or accounting this could be a great opportunity to advance your career. Our client, a rapidly growing global CPG organization, is currently partnering with Nick Kanaan of Lock Search Group to find their next Office Administration...
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Office Administrator
2 weeks ago
Victoria, Canada Exceler8 Marketing Full timeWe are seeking a highly organized, detail-oriented, and proactive **Office Administrator** to take ownership of our daily operational needs and serve as a pivotal support for our growing team. This position offers an excellent opportunity for a motivated professional to contribute to a dynamic organization that values creativity, efficiency, and...
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Office Administrator
4 days ago
Victoria, Canada Oxbow Aquatic Services Full time**About Us** Oxbow Aquatic Services is a growing service company specializing in the maintenance and construction of water features of all kinds—from backyard ponds and large swimming ponds to lake water management—throughout the greater Victoria area. We pride ourselves on our professionalism, responsiveness, and outstanding customer service. We're...
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Office Administrator
3 days ago
Victoria, Canada University of Victoria Full timeOrganizational Unit- University of Victoria -> Office of the Vice-President Indigenous- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 22 November 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,740.00 - $5,056.00- Additional Posting Information: - N/A- Salary...
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Office Administrator
3 days ago
Victoria, Canada Pinchin Ltd. Full time**Office Administrator** **Victoria, BC** Today is the day to boost your career! Pinchin is seeking an Office Administrator to join our team in Victoria! The Office Administrator will contribute to the smooth and effective operation of our Victoria office, as well as provide project management system support to a team of environmental professionals. **A...
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Office Administrator
4 days ago
Victoria, Canada Aaron D Wade Inc Full timeJob description Westshore public accounting office is looking for an experienced administrative assistant. We are a busy office looking to add a team member to our growing practice. Compensation will be commensurate with abilities. Employee benefits package as well. Prior experience is required for this position. Please include a resume outlining prior...
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Office Administrator
1 week ago
Victoria, Canada Zapco Welding and Fabricating Ltd. Full timeWe are a Welding and Fabricating company looking to hire an office administrator for general office related tasks. **Responsibilities**: - Manage and maintain office supplies and inventory - Assist with financial tasks, such as invoicing, and expense tracking. - Coordinate meetings, appointments, and travel arrangements for staff members - Greet visitors...
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Administrative Officer
2 weeks ago
Victoria, Canada University of Victoria Full timeOrganizational Unit - University of Victoria -> Office of the Vice-President Indigenous - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 15 September 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1.0 - Salary Grade - $75,755.00 - $98,528.00 - Additional Posting Information -...
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Office Administrator
2 weeks ago
Victoria, Canada METRO Testing + Engineering Full time**Company Overview** Metro Testing and Engineering Ltd. specializes in Materials Construction Testing and geotechnical/materials/environmental engineering services. With 11 offices across Western Canada, our team of technicians and engineers is dedicated to supporting clients in commercial, residential, and public transportation projects. We are recognized...
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Office Administrator
2 weeks ago
Victoria, Canada Industrial Plankton Inc Full timeJob Summary: We are seeking an Office Administrator / Bookkeeper Assistant to join our team. At Industrial Plankton, we develop and produce bioreactors, focused on improving global food security and mitigating greenhouse gasses. We’re a manufacturing company with a healthy dose of R&D. We’re a dynamic group that loves to innovate, build, and support our...
