Office Administrator

Organizational Unit- University of Victoria -> Office of the Vice-President Indigenous- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 22 November 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,740.00 - $5,056.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- Secretary/PB9- Hours of Work- Monday to Friday, 8:30 am - 4:30 pm- Start Date- 1/6/2025- End Date- 11/14/2025- Employee Group: - CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. First Peoples House is home to Indigenous Academic and Community Engagement (IACE). Our goals are to “provide a home away from home for Indigenous students” here at the University of Victoria. In doing so, we work closely with Elders Voices and host student events, peer mentorships, lunches, community kitchen. We host Elders in Residence Monday to Friday. IACE partners with other UVic resources to collaborate best practices for student success. - **Indigenous Peoples** - Job SummaryThe Office of Indigenous Academic and Community Engagement (IACE) builds upon the principles and values articulated in both the University of Victoria's Strategic and Indigenous plans. For Indigenous people, these plans make a commitment to education that redresses the historical and continued barriers that accessing and participating in post-secondary education has created. The IACE office is committed to building and strengthening respectful relationships with Indigenous communities locally, provincially, nationally and internationally. The office strives to create an extraordinary academic and culturally responsive environment, where students, staff, faculty and community members experience the university as a welcoming, supportive, safe environment in which Indigenous values, language and culture are evident. The Office Administrator provides general administrative support within the IACE Office, administrative assistance to the IACE Executive Director and Manager, support for committees the Executive Director and Manager participate in or lead, support high profile events hosted IACE and UVic, as well as human resources and financial administrative support. This position together with other IACE staff works as a team ensuring the sharing of relevant and timely information and engaging in informal team interactions and formal team meetings in order to contribute to coordination and team effectiveness. As with all IACE staff, the Office Administrator participates in in learning and professional development opportunities and contributes to knowledge exchange and quality improvement initiatives. Of critical importance to this position is an intimate knowledge of Indigenous ways of knowing and being. Cultural competency, including an in-depth understanding of colonization, decolonization, land issues, cultural protocols, and settler/Indigenous relationships is essential. - Job Requirements**Skills**: - Ability to understand the feelings of other people and to comprehend why others act and feel as they do - Strong interpersonal, verbal and written communications skills - Ability to deal effectively with students, staff, faculty, general public, practicing discretion and utilize good judgment while maintaining confidentiality - Ability to work independently and within a team environment - Strong organizational and time management skills with advanced attention to detail - Flexible in adapting to multiple and/or changing work priorities in a fast paced environment - High level of discretion in dealing with confidential and sensitive information **Specialized Knowledge/Education**: - Knowledge of Indigenous nations' histories and protocols - Knowledge of general office administrative operations - Knowledge of bookkeeping and accounting practices - Familiarity with financial and administrative information systems - Knowledge of MS Office, database software such as Access, web editing software such as Cascade, and file management software such as SharePoint or Connect - Knowledge of local Coast Salish and BC nations histories and protocols would be an asset **Experience**: - Experience working within Indigenous communities/organizations - Three years' of experience in a senior administrative support role - Experience handling confidential and sensitive information - Experience using financial systems for book keeping and financial administration - Equivalent combinations of training and education and/or experience may