Board and Committee Specialist

Join to apply for the Board and Committee Specialist role at Infrastructure Ontario . The Legal Services Department plays a critical role in our organization by providing comprehensive legal support across various domains. Comprising Corporate Legal, Transaction Legal, and Real Estate Legal divisions, this department ensures legal compliance, safeguards the organization’s interests, and facilitates smooth project delivery. Position Purpose The Board  and Committee Specialist ensures effective governance practices by coordinating, administering all Board and Committee meetings, and supporting the Corporate Secretary in maintaining governance documentation, managing meeting processes, and facilitating communication between senior leadership and Board members to promote transparency and accountability. What You Will Do Coordinate and administer Board and Committee meetings, including preparing agendas, collecting and posting materials to the board portal, and ensuring compliance with timelines. Review and apply Conflict of Interest screens, including redacting materials as required. Provide administrative support for Board and Committee meetings, including maintaining accurate corporate records such as agendas, minutes, and attendance logs as well as tracking items requiring follow-up from the Executive Management Team (EMT) or Board. Liaise with internal teams to ensure deliverables for Board and Committees are on track and support review processes. Provide mentorship and guidance to the Board Coordinator to ensure tasks are completed accurately and efficiently. What We Are Looking For A few years’ experience in governance administration or a similar role requiring coordination of complex meeting processes and documentation. Strong organizational skills with the ability to manage multiple priorities and maintain accuracy under tight timelines. Excellent communication skills for working with senior executives and Board members, including the ability to convey information clearly and confidentially. Experience in using board portal technology and maintaining detailed records. Ability to exercise sound judgment when managing sensitive matters. Professional learning in governance, law clerk practices, or secretarial certification, with knowledge of parliamentary procedures and governance concepts is an asset. What We Offer Commitment to creating a diverse, equitable, and inclusive culture that promotes a sense of belonging. A Defined Contribution Pension Plan with a 5% employee salary match and an additional 5% match on employee contributions, plus a Group Retirement Savings Plan and a Group Tax Free Savings Account. A comprehensive package covering health, dental, vision, out-of-country care, paramedical services, and more. A pregnancy and parental leave program with top‑up to 95% of annual base salary. A $1,000 Healthcare Spending Account and a Lifestyle Account for health and wellness options. Professional development support, including up to two membership and licence fees per year for eligible employees. Virtual healthcare options for non‑urgent medical needs. Convenient, centrally located office at 1 Dundas St West. Salary Range: $82,800 to $124,100 (P4 level), adjusted to skills, knowledge and experience. Application Deadline: December 19, 2025 at 11:59 pm . Interviews will occur on a rolling basis until the role is filled. While we encourage all applicants, we understand you may not meet all qualifications. Your relevant experience and skills will still be considered. Infrastructure Ontario is committed to diversity, equity, and inclusion. If you require accommodations during the selection process, contact the Talent Acquisition Team. Candidates from Indigenous, Black, racialized, 2SLGBTQ+ communities, persons with disabilities, and other equity‑deserving groups are encouraged to apply. Infrastructure Ontario employs AI in our applicant tracking system for efficient and fair recruitment. Final hiring decisions are made solely by our hiring team. Seniority level: Mid‑Senior levelEmployment type: Full‑timeJob function: Business Development and SalesIndustry: Construction #J-18808-Ljbffr