Bilingual Executive Assistant

Location: Richmond, BC

Job Type: Full-time, In-person

Compensation: $22–$25 per hour, depending on experience

VanGATE Manufacturing and Automation Inc. is looking for an organized, creative and dependable Executive Assistant & Design/Marketing Coordinator to join our team.

This is a multi disciplinary position combining executive support, interior design assistance, project coordination and social-media marketing. The successful candidate will work closely with management and support our residential, commercial and industrial projects.

Key Responsibilities

Executive and Administrative Support

Provide day-to-day administrative support to management

Manage schedules, appointments, emails and follow-up tasks

Prepare quotations, documents, reports and project records

Communicate with customers, suppliers, contractors and internal team members

Assist with purchasing, order tracking and general office coordination

Maintain organized digital and physical records

Follow up on project schedules, customer requests and outstanding items

Interior Design and Project Support

Assist with design concepts, layouts and material selections

Create and revise drawings using AutoCAD

Coordinate measurements, finishes, colours and materials

Communicate with clients, suppliers and installation teams

Assist with site measurements and project follow-ups when required

Support the preparation of design and construction documents

Social Media and Marketing

Create professional posts featuring company products and completed projects

Take and organize project photos and short videos

Create simple graphics, promotional materials and video content

Write clear and engaging captions in English; Chinese content is an asset

Maintain a regular social-media content schedule

Respond to basic online inquiries and direct potential customers to the appropriate team member

Update website content when required

Support the company’s branding, online presence and promotional activities

Qualifications

Diploma or degree in Interior Design, Architecture, Marketing, Business Administration or a related field

Proficiency in AutoCAD is required

Previous experience managing business social-media accounts

Experience creating graphics and short-form video content

Knowledge of Adobe Photoshop, Illustrator or video-editing software is an asset

Experience with SketchUp, Revit or SolidWorks is an asset

Strong organizational and time-management skills

Professional communication and customer-service skills

Detail-oriented, dependable and able to manage multiple priorities

Proficient in Microsoft Word, Excel and Outlook

Fluency in English is required; Mandarin is a strong asset

Previous executive-assistant, administrative or project-coordination experience is an asset

A valid driver’s licence is preferred

About VanGATE

VanGATE Manufacturing and Automation Inc. specializes in automated gates, garage doors, high-speed doors, access-control systems and custom metal fabrication for residential, commercial and industrial projects.

This position offers an opportunity to gain practical experience across design, administration, marketing, manufacturing and construction-project coordination.

To apply, please submit your résumé to jennyhao@vangate.ca.

Only candidates selected for an interview will be contacted.

VanGATE Manufacturing and Automation Inc. is an equal-opportunity employer. We thank all applicants for their interest.