Executive Assistant

Direct message the job poster from Urbanarium We have a great opportunity to welcome an executive assistant & communications manager to the organization that will be a key and very appreciated administrative lead. Reporting to the Executive Director and working closely with the Board of Directors, you will provide high level administrative leadership in all areas of operations including running the Annual Plan, scheduling, record keeping, event and meeting coordination, proposal and report writing and communications management. By taking ownership of the day-to-day administrative procedures, you will enable the executive to focus on achieving the organization’s long-term strategic goals around housing affordability and climate change. Manage calendars for the Executive Director and the Board including scheduling meetings, preparing agendas and presentation slides, taking meeting minutes and coordinating follow-up tasks after meetings Document management of organizational GDrive Maintenance and development of communications collateral including website, social media and print Manage selected marketing campaigns Prepare and issue formal correspondence, reports and tax receipts Create and coordinate administrative policies and procedures Coordinate logistics for internal (board meetings) and external events (programming) Strong computer skills including an ability to pick up software quickly. Proficiency in Google Workspace an asset Experience managing executive level colleagues in a professional environment Work is mostly performed in an accessible downtown Vancouver office but can include our small, pop-up studio space on Granville Island and some work from home Professional work environment involving government and other leaders in city making fields Career development and other learning opportunities The Vancouver Urbanarium Society acknowledges that Metro Vancouver is the unceded, traditional and ancestral territory of many First Nations including 10 local First Nations: the Katzie, Kwantlen, Kwikwetlem, Matsqui, Musqueam, Qayqayt, Semiahmoo, Squamish, Tsawwassen and Tsleil-Waututh. Our programming and other outputs aim to reflect First Nations perspectives and elevate respectful approaches to land use and land rights. Full time position, with benefits and competitive vacation We encourage applications from people of colour, Black and Indigenous people, members of the LGBTQ2SIA+ community, gender diverse people, Disabled people, neurodivergent people, immigrants, and other candidates with lived experience of systemic oppression. It has been a registered charity since 2015. The mostly volunteer-run organization’s mandate is to motivate residents, governments, and industry to take informed action to improve their cities. Led by a board of directors made up of architects, landscape architects, planners, developers, urban designers, community leaders and other professionals, we produce Canada’s largest affordable housing competition series alongside City Debates, Studios and Talks that inspire actionable solutions to the urgent challenges of housing and climate change. Over the next three years, we aim to amplify our position as a leading forum in Canada for creative and pragmatic urban solutions through expanded programming and engaging urban centres nationwide. Seniority level Mid-Senior level Employment type Full-time Job function Marketing, Public Relations, and Writing/Editing Industries Civic and Social Organizations Community Manager, Apex Legends
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