Executive Assistant
Save this job and keep your search organized
Create a free account to save jobs, create alerts and return to this listing from your dashboard.
COMPANY
DESCRIPTION :
JOB
DESCRIPTION :
Are you proactive, highly organized, and known for your ability to anticipate needs? We are looking for an Executive Assistant who will act as a true right hand to the leadership team. In a dynamic and growing environment, you will play a key role in organizing priorities, coordinating executive activities, and ensuring the smooth day-to-day operation of the office.
More than a traditional administrative support role, this position is ideal for a confident, resourceful, and action-oriented individual who takes initiative, manages multiple priorities simultaneously, and works effectively with senior executives.
TASKS
AND RESPONSIBILITIES :
Provide daily administrative and organizational support to members of the leadership team;Manage complex calendars, coordinate appointments and meetings, and organize daily priorities;
Follow up with various stakeholders and ensure deadlines and action items are completed;
Prepare presentations, documents, communications, and other materials required for executive meetings;
Coordinate executive meetings as well as meetings and visits with key clients;
Organize business travel within Canada and internationally, including flights, hotels, transportation, and detailed itineraries;
Prepare, review, and follow up on executive expense reports;
Act as a key point of contact and ensure effective communication with various offices, partners, clients, and internal and external stakeholders;
Welcome clients, suppliers, partners, and visitors and ensure they receive a professional and high-quality experience;
Assist with the coordination of office activities, internal events, meals, and executive meetings;
Manage and coordinate administrative documents, signatures, confidential files, and filing systems;
Participate in special projects and contribute to improving administrative processes and organizational efficiency.
Profil
QUALIFICATIONS :
Minimum of 3 to 5 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting managers or senior executives;Experience working in a dynamic, fast-paced organization; experience within a large manufacturing company is considered a strong asset;
Excellent bilingual communication skills in both French and English, written and spoken, to regularly interact with English-speaking colleagues and business partners;
Excellent proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, as well as Microsoft Teams;
Excellent organizational, planning, and priority-management skills;
Ability to anticipate needs, take initiative, and work with a high degree of autonomy;
Strong ability to manage multiple responsibilities simultaneously in an environment where priorities can change quickly;
Professionalism, confidence, and excellent interpersonal skills when interacting with individuals at all levels of the organization;
Sound judgment, resourcefulness, and excellent problem-solving skills;
Strong attention to detail, thoroughness, and ability to follow up effectively;
High level of discretion, integrity, and confidentiality when handling sensitive information.
Informations contractuelles
WORK CONDITIONS :
Permanent, full-time position;Group insurance benefits starting on the first day of employment;
RRSP program with a 3% employer contribution;
Dynamic work environment within a rapidly growing company;
Opportunity to work directly with the leadership team and take on a role that has a meaningful impact on the organization and the efficiency of its operations;
Opportunity to join a company recognized for its expertise, the quality of its work, and its creative approach.
ANY
QUESTIONS ABOUT THIS ROLE?
514.842.7846
-
Executive Assistant
11 hours ago
Montréal, Quebec, Canada Reitmans Full-timeCompany DescriptionWe’re RCL - Reitmans Canada Limited. We’ve been part of the fabric of Canada’s fashion landscape since 1926, and today, we’re elevating our iconic brands – Reitmans, RW&CO, and PENN. Penningtons – more than ever before.Our vision is to empower Canadians to live confidently, and our mission is to create collections of...
-
Executive Assistant, C-Suite
11 hours ago
Montréal, Quebec, Canada WSP Full-time $76,900 - $102,100 ContractDescriptionWhat if you could redefine what’s possible? With us, you can.You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions. We are...
-
(FR&EN) Bilingual Executive Assistant
11 hours ago
Montréal, Quebec, Canada Flexspring Remote Full-timeAt Flexspring, you will have the autonomy and flexibility to tackle your role in a way that is right for you. We foster a learning culture that enables you to develop new skills and advance in your career. Who We Are Flexspring is an iPaaS (Integration Platform as a Service) company specializing in HR data integrations. We partner with HR teams and HR...
-
Executive Assistant, PSP
3 days ago
Montréal-Nord, Quebec, Canada Canadian Forces Morale and Welfare Services - CFMWS Full-timeCFMWS - WHERE PURPOSE MEETS PASSION! At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and...
-
Adjoint de direction
11 hours ago
Montréal, Quebec, Canada Les Propriétés Scalia Inc. Full-timeADJOINT(E) DE DIRECTION Contrat remplacement de congé de maternité de 12 mois L’OPPORTUNITÉ Sous la supervision du Chef de l’exploitation, l'Adjoint(e) de direction assistera et soutiendra de manière proactive les activités administratives quotidiennes de notre équipe de direction (Président et Chef de l’exploitation). La personne que nous...
-
Adjoint exécutif
11 hours ago
Montréal, Quebec, Canada Cirque du Soleil Entertainment Group Full-timeAdjoint exécutif – Bureau de la Présidente Blue Man Group et VStar Entertainment Soutien administratif Poste à temps plein À propos de Blue Man Group Blue Man Group est un phénomène mondial du divertissement, reconnu pour ses productions théâtrales primées, ses personnages iconiques et son exploration créative sans limites. Détenu et...
-
Executive Assistant
1 week ago
Montréal-Est, Quebec, Canada Artitalia Group Inc. Full-timeAbout Artitalia Group Artitalia Group is a leading manufacturer of custom fixtures and furnishings for retail, restaurant & hospitality, mail & parcel and material handling environments. We work with premium materials, tight timelines, and high-quality standards to deliver exceptional products to our clients. Position Description As the Executive...
-
Adjoint(e) de direction, Gouvernance
1 week ago
Montréal, Quebec, Canada AJ Walter Aviation Full-timeJob descriptionEnglish will followAJW Group est un leader mondial indépendant spécialisé dans la chaine d'approvisionnement, l'échange, la réparation et la location de composants d'avions. Riche de plus de 90 ans d'expérience dans le domaine de l'aviation, AJW soutient plus de 1000 compagnies aériennes dans 100 pays. L'une des principales divisions du...
-
Sales Executive
11 hours ago
Montréal, Quebec, Canada Alveole Part-timeAbout us 🐝 Alvéole is on a mission to connect people with nature in cities, one building at a time. As a certified B Corporation since 2018, we believe business can be a force for good.We partner with the world’s leading real estate companies to turn sustainability into an experience that tenants can see, touch, and feel. Through rooftop beehives and...
-
Regional Executive Chef, Quebec
11 hours ago
Montréal, Quebec, Canada Compass Corporate Full-timeNow, if you were to come on board as our Regional Executive Chef for Quebec, we’d ask you to do the following for us: Food Preparation and Planning; Test new recipes; Plan and develop menus to meet Compass Group Canada and Envision Group guidelines; ensure highest food quality standards and cost controls; Support on-going culinary and concept...
